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Strategic Technical Assistance Partnerships Meeting: [State]

Welcome to the Strategic Technical Assistance Partnerships Meeting, where we aim to maximize the impact of technical assistance services, facilitate coordination and alignment of resources, and support state capacity building. Join us to share information, explore collaboration opportunities, and identify support for the state education agency's goals.

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Strategic Technical Assistance Partnerships Meeting: [State]

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Presentation Transcript

  1. Strategic Technical Assistance Partnerships Meeting: [State] • [Date of Meeting] • [Name of Center] • [Center Director Name, Title] • [Project Director Name, Title]

  2. Welcome! [Center Director Name, Title]

  3. Project Purpose [Project Director Name, Title]

  4. Project Outcomes • Maximize the impact and minimize the duplication of technical assistance services. • Facilitate the coordination, alignment, and leveraging of a wide range of technical assistance resources and providers. • Help the state education agency (SEA) take full advantage of the ideas, materials, and tools that build state capacity.

  5. Meeting Goals • Share information about technical assistance projects at the [SEA]. • Identify the extent to which technical assistance projects are aligned to the [name of state strategic plan]. • Explore ways that technical assistance providers can collaborate, align, and coordinate technical assistance services to the [SEA’s] goals.

  6. Meeting Goals • Identify how the national content center can support current technical assistance for the [SEA]. • Determine components that might be included in the [SEA] technical assistance alignment template.

  7. Compass Point Introductions Compass: an instrument used for navigation and orientation that shows direction relative to geographic points. Source: Adapted from https://en.wikipedia.org/wiki/Compass.

  8. Compass Point Introductions • Consider this question: How familiar are you with the [name of state’s strategic plan]? • Go to the point in the room that best represents your familiarity with the plan.

  9. Compass Point Directions • North/very familiar • West/somewhat familiar • East/slightly familiar • South/not at all familiar

  10. Compass Point Introductions • Discuss why you chose that orientation. Identify a spokesperson to share your group’s thinking. • Introduce yourself by sharing your name, title, and organization. End with your spokesperson who will then briefly share the group’s reasoning for their position.

  11. Agenda: Morning [Insert morning beginning–ending times] Welcome, Purposes, Introductions, and Agenda Overview • [Name of the SEA’s strategic plan] Presentation and Reflection Activity • Aligning Current Technical Assistance With the [name of the SEA’s strategic plan] [Insert lunch beginning–ending times] • Networking Lunch

  12. Agenda: Afternoon [Insert afternoon beginning–ending times] • Identifying Technical Assistance Actions Across the SEA • Brainstorming Ideas for the [SEA] Technical Assistance Alignment Template • Identifying Next Steps for the Strategic Technical Assistance Partnerships Meetings • Meeting Evaluation

  13. Norms for Collaborative Conversations • Listen actively • Engage completely • Collaborate productively • Trust the process • Other suggestions?

  14. [Name of the SEA Strategic Plan] [Name of SEA Representative, Title]

  15. SEA Technical Assistance Reflections Activity

  16. Break

  17. Aligning Technical Assistance With the [Name of the SEA strategic plan]

  18. Aligning Technical Assistance With the [SEA] Strategic Plan • Strategic Plan Goal: [Goal] • Project Name: [Project]

  19. Aligning Technical Assistance With Goals: Part 1 Part 1: • Prepare one sticky note for each of your center’s technical assistance projects. • On the sticky note, write the following: • Center acronym • Short-form project name • The strategic planning goal to which the project best aligns • Place the note on the respective goal poster.

  20. Aligning Technical Assistance With Goals: Part 2 Part 2a: • Stand by the poster on which you placed your sticky note. • In two or three sentences, tell the group the following: • Your name and the name of your center • Short-form name of your project • Expected overall outcome of that project • How it aligns with the strategic planning goal Part 2b: • Content centers that are not currently working with [the SEA] may post notes sharing potential areas for technical assistance support. • Repeat the report-out for each remaining focus area. • While listening, note in your Reflection Log any potential alignment or coordination of other’s technical assistance with your projects/priorities.

  21. Networking Lunch Following lunch, please sit at the table with the goal that reflects most of your work with [the SEA].

  22. IdentifyingTechnical Assistance Actions Within and Across [SEA] Goals and Strategies

  23. Identifying Technical Assistance Actions • Use the [SEA] strategic plan documents to inform technical assistance actions. • Provide an example of a technical assistance center project: • Describe current actions • Describe potential actions

  24. Identifying Technical Assistance Actions Part 1: Individually… • Given your project, generate current or potential actions for your technical assistance center. • Record each action on a separate sticky note. With others at your table… • Post an action on the chart paper; briefly describe the action; others post similar actions on top of or near the original note; cluster all similar actions before posting a new action. • Repeat until all actions are posted and clustered. • Post charts on the wall near your table.

  25. Identifying Technical Assistance Actions Part 2: • In pairs or triads, go on a “museum tour.” Discuss project and goal commonalities, gaps, and duplication of actions. • Make notes in your Reflection Log.

  26. Identifying Technical Assistance Actions Part 3: Return to your table group: • Share what you and your partner(s) have learned. • Based on your learning, refine existing actions based on observed synergies and redundancies. Add new cross-center actions that reflect areas of coordination. Identify and share one to three cross-center actions with the whole group.

  27. Break

  28. Next Steps

  29. Next Steps What ideas do you have for an alignment template that would • represent the current state of technical assistance at [the SEA]; and • guide [the SEA] and providers to ensure implementation of technical assistance that is aligned, collaborative, and coordinated?

  30. Next Steps What would you like to see as next steps for the Strategic Technical Assistance Partnerships meetings that will ensure we meet our project outcomes by [the end of the contract year]?

  31. Evaluation Surveyand Thank You!

  32. Add your comprehensive center name and insert your contact information below. • 1120 East Diehl Road, Suite 200 • Naperville, IL 60563-1486 • 800-356-2735 or 630-649-6500 • www.greatlakes-cc.org • 1000 Thomas Jefferson Street NW • Washington, DC 20007-3835 • General Information: 202-403-5000 • www.air.org

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