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Library Disaster Plan Elements Purpose : Provide an overview of library disaster plans for those beginning to construct

Contents: Introduction Organizing personnel Organizing facilities Organizing materials preservation Organizing information technology Organizing roles & services. Library Disaster Plan Elements Purpose : Provide an overview of library disaster plans for those beginning to construct one.

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Library Disaster Plan Elements Purpose : Provide an overview of library disaster plans for those beginning to construct

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  1. Contents: Introduction Organizing personnel Organizing facilities Organizing materials preservation Organizing information technology Organizing roles & services Library Disaster Plan ElementsPurpose: Provide an overview of library disaster plans for those beginning to construct one. Credit: Wikimedia Commons http://commons.wikimedia.org/wiki/File:Check_sheet.svg

  2. Library disaster plans are also called: hurricane, emergency, COntinuity of OPerations (COOP) plans. There is plenty of guidance on how to do a plan -- too much. It is easy to be daunted and overwhelmed. Advice: Do a little each year & work with a group. Library Disaster Plan Introduction Credit: Computer.png from Wikimedia Commons, http://commons.wikimedia.org/wiki/File:Computer.png

  3. Most current plans adopt the FEMA all hazards approach – the plan prepares the library for all potential hazards not just one. Most plans “fail” in the face of disaster. Library Disaster Plan Introduction Credit: scoop shovel Clip Art http://www.pdclipart.org/displayimage.php?album=146&pos=53

  4. To get library personnel (and others) to think and act together prior to a disaster. Build relations and coordination with fellow key responders like emergency management, utilities, police, fire, other libraries. A plan pre-assembles assets for use when improvising community (and library) restoration and recovery if/when the plan “fails.” Introduction: Why Plan If Most Plans Fail? Credit: Gwt Icon http://www.clker.com/clipart-9731.html

  5. What are key library disaster assets? Personnel Facilities & Equipment Materials Information Technology Roles & Services Library Disaster Plan ElementsIntroduction (Continued) Credit: Hardware Symbol 2 Clip Art http://www.pdclipart.org/displayimage.php?album=145&pos=48

  6. A disaster plan is the identification, organization, pre-coordination and preparation of key library disaster assets for the improvisational use during and after a disaster. IntroductionWhat is a Disaster Plan? Credit: tools icon Clip Art http://www.pdclipart.org/displayimage.php?album=145&pos=161

  7. All staff should know why what they do at the library during a disaster matters. Not all staff react well to stress and that is OK. Other work can be found. Finding ways to communicate when a storm strikes may be difficult or impossible. All staff need to know staff disaster related policies & procedures. FEMA offers free online training that may apply. Disaster Plan: Organizing Personnel Credit: Free busywman Clipart http://www.freeclipartnow.com/people/women/busywman.jpg.html

  8. Key Tasks: Assess vulnerability, do mitigation, Emergency Management can help; Address insurance: How much, how to write, how to claim, annual inventory; Securing facilities; Assess facilities after a storm Reopen facilities Supply caches Disaster Plan: Organizing Facilities Credit: HHS be... hurricane prepared.gif from Wikimedia Commons http://commons.wikimedia.org/wiki/File:HHS_be..._hurricane_prepared.gif

  9. Assess collection risks & damage. See Miami-Dade; Heritage Preservation; Clifton; NARA; SAA; Assume that cost of drying or cleaning materials is not cost effective unless collection is irreplaceable. Identify & protect vital library (including individual) records (& software). See Collier; Assemble preservation supplies cache. Disaster Plan: Organizing Materials Preservation Credit: Radio clip art http://www.clker.com/clipart-24945.html

  10. Tasks include: Hardening IT; Backing up software, data, systems & individuals; Obtaining redundant telecommunications; Disaster Plan: Organizing Information Technology FEMA Mobile Emergency Response Support (MERS) workersColleen Higgins and Dave Houchins are completing telecommunications setup on the FEMA DRC at the Leon County (FL) Public Library. Credit: FEMA photo library, http://www.photolibrary.fema.gov/photolibrary/photo_details.do?id=38048

  11. What public library community hurricane service roles will the library adopt? Why? What policies & procedures are needed? What supplies should be cached? What advertising is needed? Disaster Plan: Organizing Roles & Services Lehigh Acres, FL Credit: From FEMA photo library http://www.photolibrary.fema.gov/photolibrary/photo_details.do?id=38306

  12. Parting Shots • Rome wasn’t built in a day neither should your plan – start small and add each year. • Involve all your staff – explain why they matter. • Assemble assets to be called on when plans fail and improvisation begins. • Work with your partner responders.

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