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SPS Financial Overview: Managing Accounts and Documents

SPS Financial Overview: Managing Accounts and Documents. Sponsored Projects Services (520) 626-6000 sponsor@email.arizona.edu http://www.sps.arizona.edu/staff.htm. Backstops. Backstop Request Form - http://www.sps.arizona.edu/post-award.htm What SPS looks for: Approved signer

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SPS Financial Overview: Managing Accounts and Documents

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  1. SPS Financial Overview: Managing Accounts and Documents Sponsored Projects Services (520) 626-6000 sponsor@email.arizona.edu http://www.sps.arizona.edu/staff.htm

  2. Backstops • Backstop Request Form - http://www.sps.arizona.edu/post-award.htm • What SPS looks for: • Approved signer • Amendment forthcoming • Sufficient funds in backstop account • Conflict of Interest compliance (if DHHS funding) • Length of backstop

  3. Salary Transfers (SETs) • What SPS looks for: • Enough funding to cover or up-to-date backstop • Expense incurred within award dates • Business Purpose • Sponsored to Sponsored • Deficit Removal

  4. General Error Corrections (GECs) • What SPS looks for: • Enough funding to cover or up-to-date backstop • Expense incurred within award dates • Business Purpose • Sponsored to Sponsored • Deficit Removal • Allowable? • Original Document • Cost Allocation

  5. Error Certifications • For SETs and GECs: • (sub)Federal - 30 days • Nonfederal - 90 days • Are the questions actually answered? • Will it satisfy an auditor? • Does it make sense?

  6. Procurement Cards • P-card documents come to SPS when the account has expired. • What SPS needs to review/approve: • Attach receipt • Include dates

  7. Distributions of Income and Expense (DIs) • Should be used for prior fiscal year transfers • No date set for bug to be fixed • Must have all things required for GECs: • Must have original document numbers and/or backup • Must have an Error Certification • Business Purpose

  8. Other Information You can save a document and look to see what its effects will be. We are submitting Budget Adjustments to fiscal officers for approval. If not approved, the budget will not load. Don't forget to check your Action List! Uaccess.arizona.edu

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