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Overview of Model Accounting System for Panchayats http://accountingonline.gov.in

Overview of Model Accounting System for Panchayats http://accountingonline.gov.in . Simplified Accounting Structure for PRIs. Why Model Accounting System ?. One of the item of e-PRI (Mission Mode Project [MMP] under National e-Governance Plan [NeGP]). Recommendations of C & AG and MoPR.

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Overview of Model Accounting System for Panchayats http://accountingonline.gov.in

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  1. Overview of Model Accounting System for Panchayats http://accountingonline.gov.in Simplified Accounting Structure for PRIs

  2. Why Model Accounting System ? • One of the item of e-PRI (Mission Mode Project [MMP] under National e-Governance Plan [NeGP]). • Recommendations of C & AG and MoPR. • TFC incentives Grant • Performance based Grant Conditions for gettingRs.897 crores

  3. Wherewithal • IT Infrastructure • All Block Panchayats computerised : 11th FCA • All Gram Panchayats computerised : 12th FCA • Manpower • Qualified I T professionals : 11th FCA/ 12th FCA • e-Connection • All Block Panchayats connected : GRAMSAT • Additional Connectivity : BSNL VPN

  4. Precursor • PAMIS Accounting Software • Implemented as a trial version in ZP/BP for maintenance of Accounts • Advantages of the application • Follows double-entry accounting system • Daily transactions can be captured • Can be customised as per accounting requirements • Shortcoming in the application • No Standard Budget Head concept • Standalone version • Lack of security in the data-storage • Not in the public domain. • Can’t be integrated with NREGSoft, PlanPlus, AwasSoft at National Level.

  5. Rational for PRIASoft • Based on Standard Head of Accounts Concept • Complies to C& AG formats • Standard formats(8) prescribed by C&AG for al level of PRIs • Web based software application developed by NIC at National Level.

  6. Need of Standardised Formats • Preparation of Budget. • Analysis of Expenditure. • Maintenance of Accounts. • Self disclosure of financial transactions. • Reporting for Auditing.

  7. What is New? • 3-Tier Classification: Simple, robust, and easy to use. • Generation of Financial Reports through computers • 2-Part Accounts: • Part-I: Receipts & Expenditure • Part-II: PFs, Loans, Deposits, Advances, etc.

  8. 3-Tier classification

  9. Part-I –Panchayat Fund 6/7/2014 CAG of India

  10. Part-II –Provident fund & etc 6/7/2014 CAG of India

  11. Exception to 3-Tier • Central Schemes assigned 2-digit sub-heads & State Scheme Alpha-numeric 2-digit subhead: 6/7/2014 CAG of India

  12. Structure of Budget Head • Three layer Budget Head for receipt of Grants-in-Aid • First 4-digit classification - major head represent function • Second 3-digit classification - minor head represent the programme of expenditure. • Third 2-digit subhead only for schemes when it exits. Contd..

  13. Structure of Budget Head • Four layer Budget Head for expenditure • First 4-digit classification - major head represent function • Second 3-digit classification - minor head represent the programme of expenditure. • Third 2-digit subhead only for schemes • Fourth 2-digit (00 to 99) - object head -represent the object item of expenditure (activity).

  14. Major Heads Agriculture Soil and Water Conservation Minor Irrigation Animal Husbandry, Dairying, Poultry and Fuel and Fodder Fisheries Forestry and Minor Forest Produce Village and Small Scale Industries Rural Housing Water Supply and Sanitation Animal Husbandry, Dairying, Poultry and Fuel and Fodder Transportation Rural Electrification Non-conventional Sources of Energy Poverty Alleviation Programme Contd..

  15. Major Heads Education Technical Training and Vocational Education Art, Culture and Libraries Market and Fairs Health and Family Welfare Water Supply and Sanitation Women and Child Welfare Social Security and Welfare Welfare of Scheduled Castes, Scheduled Tribes and Other Weaker Sections Public Distribution System Maintenance of Community Assets Interest Receipts/Payment Pension and Other retirement benefits Panchayati Raj Programmes

  16. 3-Tier Classification • Major Heads: • 23 Major Heads to cover 29 functions • New Major Head: ‘2206 –Market and Fairs’ • Schemes: • Major GoI Schemes: Standardised 2-digit subheads. • State Schemes: 2-digit alpha-numeric subhead • Object Heads: • Standardized object heads for common types of expenditure (27) • Additional object heads: can be opened by Panchayats

  17. Standardised Sub-Heads for Some Central Schemes

  18. Standardised Object Head 01 Salaries (1) 02 Wages 03 Overtime Allowance 04 Pensionary charges 05 Honoraria 06 Medical treatment 07 Travel Expenses 08 Office Expenses (2) 09 Rent, Rates and Taxes 10 Audit Fee 11 Printing Other Administrative Expenses 13 Supplies and Materials 14 Petrol/Diesel 15 Advertising and Publicity 16 Other Contractual Services 17 Grants – in – aid 18 Contributions Contd..

  19. Standardised Object Head 19 Subsidies 20 Share of taxes / duties 21 Motor Vehicles/hiring charges 22 Machinery and Equipment 23 Major Works 24 Write off / losses 25 Deduct recoveries 26 Maintenance 80 Other Expenditure

  20. Items included in Salary & OE Salaries: includes in these object head (i) Pay of officers, (ii) Dearness pay of officers, (iii) Dearness Allowance of Officers, (iv)Pay of establishment, (v) Dearness pay of establishment, (vi) Dearness Allowance of establishment, (vii) Bonus , (viii) Interim relief, (ix) Other allowances (CCA, HRA & other fixed allowances), (x) Children education allowances, (xi) LTC, (xii) Transport allowance. Other Expenses (2) includes in these object head (i) Local purchase of stationery, (ii) Liveries, (iii) Telephone & trunk calls, (iv) Furniture, (v) Service postage stamps, (vi) Purchase of books & publications, (vii) Office expenses and miscellaneous , (viii) Staff car, (ix) Water cooler, (x) Typewriter, (xi) Purchase of accounting machine, (xii) Charges paid to the State Government for Police Guards, (xiii) Hot and cold weather charges, (xiv) Electricity & water charges, (xv) Purchase of photo copier, (xvi) Purchase of computer & laser printer.

  21. PART II - Other Heads 7610 Loans to Panchayat Employees 8009 Provident Fund 8011 Insurance 8443 Civil Deposit 8550 Civil Advances 8658 Suspense Accounts 4000 Capital Receipts Capital Heads relate to Revenue Heads

  22. Preparation of Accounts • Budget in prescribed (new 3-tier) classification. • Accounts : Initially accounts are to be prepared on cash basis. • Built in features: Subsequent switching over to accrual system. • Period of accounts : Financial year. (1st April ending 31st March) • Provision for all prescribed (8) Report formats. • ICT has the key role in adopting these formats. • Data/ Reports through IT Applications, PRIASoft developed by NIC

  23. Simplified Accounting Procedure: • The accounts are prepared on cash basis i.e. a transaction is only recorded when cash is received or paid. • Period of accounts is a financial year as a period of 12 months ending 31st March in any year. • Daily transactions shall be recorded in Cash Book. • The receipts be recorded on receipts side and payments on payments side. • Every day the cash book shall be closed and Closing Balance worked out would then form the Opening Balance for next day. • Classification / head of account for each transaction shall be clearly mentioned. • Every day the details of transactions as recorded in the cash book. • Transferred to Register of Receipts if the transaction is receipts • Transferred to Register of Payments if it is payment. Contd..

  24. Simplified Accounting Procedure: • Bank Reconciliation: • At the end of the month the bank and treasury reconciliation should be completed. • Differences between cash book, bank and treasury balances are to be rectified. • Corrections should be made then & there in the Register of Receipts and Register of Payments. • Totals in Register of Receipts and Payments can be struck which would give the total expenditure under each head of account for the month. • Where PRIs and Bank / Treasury are computerized, online reconciliation with Bank/Treasury may be followed. Contd..

  25. Data Maintenance/ 8 - Formats Format I : Monthly/Annual Receipts & Payment Accounts Format II : Consolidated abstract register Format III : Reconciliation Statement with Bank and Treasury Format IV : Statement of Receivable and Payable Format V : Register of Immovable of Property Format VI : Register of Movable property Format VII: Inventory Register Format VIII: Register of Demand, Collection and Balance Above formats designed to facilitate Switch Over to Accrual System

  26. Thanks …. Simplified Accounting Structure for PRIs

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