LaRC Environmental Management Committee September 26, 2013

1. <?xml version="1.0"?><AllQuestions /> <?xml version="1.0"?><AllResponses /> <?xml version="1.0"?><Settings><answerBulletFormat>Numeric</answerBulletFormat><answerNowAutoInsert>No</answerNowAutoInsert><answerNowStyle>Explosion</answerNowStyle><answerNowText>Answer Now</answerNowText><chartColors>Use PowerPoint Color Scheme</chartColors><chartType>Horizontal</chartType><correctAnswerIndicator>Checkmark</correctAnswerIndicator><countdownAutoInsert>No</countdownAutoInsert><countdownSeconds>10</countdownSeconds><countdownSound>TicToc.wav</countdownSound><countdownStyle>Box</countdownStyle><gridAutoInsert>No</gridAutoInsert><gridFillStyle>Answered</gridFillStyle><gridFillColor>255,255,0</gridFillColor><gridOpacity>50%</gridOpacity><gridTextStyle>Keypad #</gridTextStyle><inputSource>Response Devices</inputSource><multipleResponseDivisor># of Responses</multipleResponseDivisor><participantsLeaderBoard>5</participantsLeaderBoard><percentageDecimalPlaces>0</percentageDecimalPlaces><responseCounterAutoInsert>No</responseCounterAutoInsert><responseCounterStyle>Oval</responseCounterStyle><responseCounterDisplayValue># of Votes Received</responseCounterDisplayValue><insertObjectUsingColor>Red</insertObjectUsingColor><showResults>Yes</showResults><teamColors>Use PowerPoint Color Scheme</teamColors><teamIdentificationType>None</teamIdentificationType><teamScoringType>Voting pads only</teamScoringType><teamScoringDecimalPlaces>1</teamScoringDecimalPlaces><teamIdentificationItem></teamIdentificationItem><teamsLeaderBoard>5</teamsLeaderBoard><teamName1></teamName1><teamName2></teamName2><teamName3></teamName3><teamName4></teamName4><teamName5></teamName5><teamName6></teamName6><teamName7></teamName7><teamName8></teamName8><teamName9></teamName9><teamName10></teamName10><showControlBar>All Slides</showControlBar><defaultCorrectPointValue>0</defaultCorrectPointValue><defaultIncorrectPointValue>0</defaultIncorrectPointValue><chartColor1>187,224,227</chartColor1><chartColor2>51,51,153</chartColor2><chartColor3>0,153,153</chartColor3><chartColor4>153,204,0</chartColor4><chartColor5>128,128,128</chartColor5><chartColor6>0,0,0</chartColor6><chartColor7>0,102,204</chartColor7><chartColor8>204,204,255</chartColor8><chartColor9>255,0,0</chartColor9><chartColor10>255,255,0</chartColor10><teamColor1>187,224,227</teamColor1><teamColor2>51,51,153</teamColor2><teamColor3>0,153,153</teamColor3><teamColor4>153,204,0</teamColor4><teamColor5>128,128,128</teamColor5><teamColor6>0,0,0</teamColor6><teamColor7>0,102,204</teamColor7><teamColor8>204,204,255</teamColor8><teamColor9>255,0,0</teamColor9><teamColor10>255,255,0</teamColor10><displayAnswerImagesDuringVote>Yes</displayAnswerImagesDuringVote><displayAnswerImagesWithResponses>Yes</displayAnswerImagesWithResponses><displayAnswerTextDuringVote>Yes</displayAnswerTextDuringVote><displayAnswerTextWithResponses>Yes</displayAnswerTextWithResponses><questionSlideID></questionSlideID><controlBarState>Expanded</controlBarState><isGridColorKnownColor>True</isGridColorKnownColor><gridColorName>Yellow</gridColorName></Settings> <?xml version="1.0"?><AllAnswers /> LaRC Environmental Management CommitteeSeptember 26, 2013

2. Agenda • Environmental Updates • Progress on 2013 Objectives/Targets • Today’s Task: • Annual review/update of environmental aspects and priorities • Proposed Ranking of Environmental Priorities for FY 14 • Next Steps

3. News From Environmental • Kristen Poultney on 9-month detail • Acting Environmental Branch Head on Rotating Basis • Bobby Charles (June – September 2013) • Larry Snyder (October – December 2013) • Phil McGinnis (January – March 2014) • Environmental update provided at Executive Safety Council Meeting in Aug 2013 • Charter of EMC being changed to report to Center Leadership Committee – rather than ESC • LMS Internal Audit of Environmental in June 2013 • One finding related to Facility Environmental Audits – corrective actions, follow-up ,and verification • Revision of Facility Environmental Audit Process (CP-8530) to be released for review in LMS in October

4. FY 2013 High Environmental Priorities

5. Energy and Water Conservation Objective: Reduce energy in goal-subject facilities by 3% annually and water consumption by 2% annually as required by National Energy Conservation Policy Act and Executive Orders 13423 and 13514 Point of Contact: Bobby Charles This priority is being addressed by the Energy and Water Efficiency Committee (Soon to be renamed Energy Efficiency Team)

6. Energy and Water ConservationProgress on 2013 Targets

7. Hazardous Materials Objective: Improve awareness of and conformity with LaRC hazardous materials (HM) management policies Point of Contact: Ingrid Carlberg

8. Hazardous MaterialsProgress on 2013 Targets

9. Regulated Waste Objective: Improve awareness of and conformity with LaRC Waste Management policies Point of Contact: Mason Proctor

10. Regulated WasteProgress on 2013 Targets

11. Water Quality Objective: Improve water quality and reduce quantity of water discharged from Center Point of Contact: Peter Van Dyke

12. Water QualityProgress on 2013 Targets • In addition, • New bacteria TMDL for Back River, Poquoson River, Tabbs Creek and Brick Kiln Creek. LaRC is participating in process. • LaRC is part of Federal Facilities Team for Chesapeake Bay TMDL.

13. Annual EMS Environmental Review Process Cycle Repeats on Fiscal Year Basis

14. Environmental Planning ProcessIdentification of High Environmental Priorities and Goals for FY2014 • Environmental personnel have gone through the process of identifying, categorizing, and ranking LaRC’s environmental priorities, based on NPR 8553.1B process: 1. List Activities, Products, and Services 2. Identify Environmental Aspects and Impacts 4. CategorizeEnvironmental Impacts 3. Group and Assign Aspect Categories 8. Set Objectives, Targets, and Programs 6. Determine Risk Probability Score 7. Determine Overall Risk Ranking 5. Determine Impact Severity Score . We have “taken a stab” at identifying what we think are the highest priorities, but now we need your input!

15. Environmental Planning ProcessIdentification of High Environmental Priorities Per NPR 8553.1, each Center is required to analyze and rank the above in terms of potential impact or benefit to determine which are HIGH ENVIRONMENTAL PRIORITIES.

16. Environmental Planning ProcessIdentification of High Environmental Priorities Each Environmental Category is assessed based on potential impacts or benefit, including: Also consider effectiveness of existing management controls

17. Assessment of Priorities • Next slides we will provide overviews of environmental categories, including: • Details of Environmental category as per NPR 8553.1 • Comparison with priority ranking from FY 2012 and 2013 • Comments and metrics, if available • High Priorities: • Receive attention from management • Reported to HQ • Require quantifiable targets for improvement during upcoming year • Proposed High Priorities for FY 2014: • Energy/Water Conservation • Natural Resources • Water Quality • Hazardous Materials and/or Regulated Waste? Intent is to promote discussion as we go along

18. Assessment of PrioritiesCategory: Air Emissions • Including: • Stationary and point sources • Mobile sources • Ozone depleting substances • Fugitive emissions • Greenhouse gases Environmental Priority Assessment

19. Assessment of PrioritiesCategory: Cultural Resources • Including: • Archaeological resources • Historic resources Environmental Priority Assessment

20. Assessment of PrioritiesCategory: Fleet Management • Including: • Alternative fuel vehicles • Fleet size and use reduction Environmental Priority Assessment

21. Assessment of PrioritiesCategory: Energy/Water Consumption • Including: • Reduction in energy use • Reduction in water use • Use of renewable energy Environmental Priority Assessment

22. Assessment of PrioritiesCategory: Energy/Water Consumption • Meeting goal to reduce water consumption by 2% annually as required by Executive Order

23. Assessment of PrioritiesCategory: Energy/Water Consumption • Not currently meeting EO requirement to reduce energy in goal-subject facilities by 3% annually • Meeting long-term goal dependent on future projects/ investment • Agency-wide priority

24. Assessment of PrioritiesCategory: Environmental Impacts Review • Including: • Project planning • National Environmental Policy Act • Mitigation and Monitoring Environmental Priority Assessment

25. Assessment of PrioritiesCategory: Fuel, Oils, and Lubricants • Including: • Container storage • Storage tanks • Transformers • Hydraulic systems • Spill prevention, control and countermeasures Environmental Priority Assessment

26. Assessment of PrioritiesCategory: Hazardous Materials • Including: • Acquisition, storage and use of hazardous materials • Emergency planning and response • Community right-to-know Environmental Priority Assessment

27. Assessment of PrioritiesCategory: Hazardous Materials • Problems encountered during facility environmental audits include labeling, inaccurate inventories • Inaccurate inventories pose safety concerns with emergency response • Emergency Treatment Permits for disposing of certain hazardous materials: • 8 incidents since 2001 (latest in FY 2013) • Potential to raise ”red flags” to our regulators • Improvements • 900 containers with non-PDF MSDS (down from 1,600 a year ago) • 20% of CMTS inventories were not certified quarterly in FY13 (down from 25% in FY 2012)

28. Assessment of PrioritiesCategory: Regulated Waste • Including: Collection, storage, off-site shipment, recycling, disposal of • Hazardous waste • Medical waste • Energetic waste • State regulated industrial or chemically contaminated wastes • Universal and special waste Environmental Priority Assessment

29. Assessment of PrioritiesCategory: Regulated Waste • Health and safety concerns • Non-compliance with regulations could lead to enforcement action (civil & criminal penalties) • Reoccurring internal findings include: • Labeling of hazardous waste containers • Failure to keep waste containers closed • Failure to comply with Universal waste requirements

30. Assessment of PrioritiesCategory: Natural resources • Including: • Land use and resources • Wetlands and floodplains • Threatened and endangered species • Wildlife • Ecosystems • Oceans and coastal zones Environmental Priority Assessment

31. Natural Resources • Tree Management • Loss of established trees in recent years with construction and demolition projects, storm damage, disease, and maintenance • No Tree Master Plan to ensure future reestablishment • Wildlife Management • Fairly large populations of fox, deer, raccoon, etc. • Increase in problematic human-animal interactions due to feeding of animals • Wetlands/Floodplains • Protected areas under Chesapeake Bay Act • Considerations for all future development • Wetlands/Floodplains increasing with sea level rise • Natural Resources Management interrelated with land use management and stormwater retention requirements

32. Assessment of PrioritiesCategory: Remediation/Restoration • Including: • Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) sites • Resource Conservation and Recovery Act sites • Tank sites Environmental Priority Assessment

33. Assessment of PrioritiesCategory: Solid waste (non-hazardous) • Including: • General trash • Construction waste • Solid waste landfills • Waste prevention and recycling Environmental Priority Assessment

34. Assessment of PrioritiesCategory: Sustainable acquisition • Affirmative procurement/ Green purchasing (energy/water efficient products, biobased, etc.) • Electronics stewardship Note – Beginning in 2012 data call does not include P-card purchases (only contracts and large PRs (above micro-purchase threshold)) – per HQ policy. Environmental Priority Assessment

35. Assessment of PrioritiesCategory: Sustainable facilities • Including: • High-performance and sustainable buildings • Encroachment Environmental Priority Assessment

36. Assessment of PrioritiesCategory: Toxic substances • Including: • Asbestos • Lead products (including paint) • Mercury • Polychlorinated biphenyls • Pesticides/herbicides • Radioactive materials Environmental Priority Assessment

37. Assessment of PrioritiesCategory: Water quality • Including: • Drinking water • Groundwater • Storm water • Erosion & Sediment Control • Sanitary or domestic wastewater • Industrial wastewater Environmental Priority Assessment

38. Next steps • September 2013: FY14 High Priorities Finalized • October 2013: Draft Objectives/Targets Developed, Submitted to Committee for Comment • November 2013: Objectives/Targets Finalized, Begin to Be Implemented • January 2014: Next EMC Meeting QUESTIONS? DISCUSSION? Thank You! Your participation is appreciated.