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NYFEA Leadership Handbook

NYFEA Leadership Handbook. NYFEA Leadership Handbook For advisors, mentors, chapter leaders, organization leaders and Ag Leaders Club Members.

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NYFEA Leadership Handbook

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  1. NYFEA Leadership Handbook

  2. NYFEA Leadership Handbook • For advisors, mentors, chapter leaders, organization leaders and Ag Leaders Club Members. • The purpose of this handbook is to serve as a resource for individuals participating in agricultural organization leadership. It should be helpful for the instructional leadership role. • Contents include: • NYFEA General Information • NYFEA Membership Opportunities • Upcoming Events • Programs for Members • Ed Programs • Contest Guidelines • Community Service Handout; • Web Page • Prescription Drug/Vision Care Discount Card • Ag Leaders Club • EAA Degree Recognition • Classroom Support • Mentor’s Manual

  3. NYFEA GENERAL INFORMATION

  4. NYFEA - QUESTIONS AND ANSWERS: • Information for young farmers and ag leaders. • Thank you for the opportunity to explain the exciting opportunities in adult agricultural education. The following “questions and answer” breakdown provides a description of key NYFEA activities. We are proud of the organizational goals to build and promote personal and professional development in the agricultural community. We encourage all agricultural people to join our family of leaders. • What Is NYFEA? NYFEA, which is short for the National Young Farmer Educational Association, originated as an organization serving beginning farmers around the country. NYFEA is proud of its tradition of providing educational opportunities to aspiring farmers and is excited about its expanded mission to provide leadership development, career enhancement and community service programs. Presently, NYFEA serves over 15,000 local, state and/or national participants in 35 states. Members may join on an individual basis. All members receive the opportunity to participate in training seminars, web-based career development programs, fun-filled contests, community service projects and two national meetings. • What Is The Current Membership of NYFEA? Dues paying membership is approximately 5,000. This figure is based on rosters presented to the national office. NYFEA presently provides programs and services to over 15,000 participants in approximately 35 states. • What Is The Current Level Of Participation in NYFEA? The total number of people experiencing the benefits of the national association is calculated by adding the number of local, state and national members participating in the internet programs, educational seminars, contests and service projects. The participant number is approximately 15,000. • How Does NYFEA Accomplish Its Goals Of Continuing Education, Career Development And Community Service? “Education for American Agriculture”(EAA) is the organization’s educational plan. It serves multiple functions. The EAA plan is based on formal instruction and application which encourages participants to progress from learning to active service. Presently, NYFEA has leadership seminars and internet training programs for members to access. • What Is Highlighted In Educational Programs? The “Education for American Agriculture” (EAA) programs meet the needs of NYFEA members. The courses, contests and service projects provide sound learning opportunities. The TEAM LEAD strategy is a tool used to encourage local people to work together to support agricultural education. The Members And Mentors Award helps encourage new and beginning farmers. The Certified Agricultural Professional program helps teach specific, monthly updated courses designed to enhance "pocketbook" success and strengthen agricultural careers. Call 334-288-0097 to order. • Can Anybody Join? Yes, any individual with an interest in adult agricultural education can belong to the organization by paying the $15 dues. Corporations may join for $1000. • What Is The Ag Leaders Club? NYFEA has developed a special participation category where individuals can receive an accelerated number of benefits. The cost is $100 per year. One benefit includes a commission payment for new member recruiting. • What Is The National Advisor Association (NAA)? An organized effort to support the classroom environment. The cost is $150 per year per advisor association. The advisor association gets curriculum support, training videos, discount programs, etc. • What Are The Tax Benefits Associated With NYFEA? NYFEA is a 501-c-3 organization with all the benefits allowed for tax deductible contributions. • What Are The Long-Term Goals Of NYFEA? The long-term goal of the organization is to train ag professionals through an adult learning program. NYFEA is recognized by the United States government as the official adult student organization for agricultural education. Our goal is to provide the finest career development, community service and young farmer recruitment program in agriculture. NYFEA desires to train the leaders who are going to make a difference in their local, community, state and nation. • What Are The Membership Benefits? • - An opportunity to participate in an annual career development and community service conference. This two-day, summer program features educational training, fun activities, community service, recognition programs, etc. • - A chance to participate in a network of farmers represented by members in every state. • - A regular and consistent communication program delivering insightful information that stimulates the members: “Leader for Agriculture”, “Updates” and/or internet briefings. • - The annual Institute and National Ag Leadership Conference feature multiple educational programs, contests, numerous service projects, trade shows, etc. The meetings bring people together to develop the friendships necessary to facilitate networking and learning from each other. • - A national degree program to identify those people who have excelled. • - An organizational structure that supports agricultural learning. NYFEA also assists states and other organizations in agricultural education, as all work to promote agriculture. • - Members benefit from discount coupons, like the Prescription Drug/Vision Care Discount Card, fund raising programs, travel, (leadership training) newsletters, press releases on agriculture, internet programs, etc. • What Is Agricultural Education's Greatest Need? Presently, ag ed needs core groups of adults in all 50 states who are willing to take an active support role.

  5. NYFEA - FACT SHEET • We provide this overview for our friends and sponsors. • I. PURPOSE AND HISTORY • NYFEA, which is short for the National Young Farmer Educational Association, is proud to be an association that educates agricultural leaders. It is a leadership training, business skill development and community service organization. NYFEA provides a systematic approach to adult education and updated information on the latest advancements in leadership training. NYFEA further provides opportunities for individuals to use their knowledge to serve others through community service projects. • NYFEA has adopted a long-range educational plan entitled “Education for American Agriculture” (EAA). This dynamic undertaking provides seminars and conferences to train individuals in leadership and business management. EAA provides activities such as competitions and contests that allow individuals to apply what they have learned. The association sponsors community service projects to assist the general public in understanding more about agriculture. Specifically, the NYFEA service programs are designed to increase agricultural awareness in America’s children. The association seeks to provide support for children by helping them understand the importance of agriculture. Finally, NYFEA recognizes individuals who participate in this educational plan by providing NYFEA degrees and numerous national awards. • When the constant changes in the agricultural economy are considered, NYFEA’s programs become even more important. The well-being of each agricultural person is affected by decisions made at all levels of agriculture. Therefore, NYFEA encourages membership of agricultural producers, agribusinesses and consumers. Anyone with an interest in natural resources, the environment, food safety, etc. is welcome. • In 1982, NYFEA was incorporated as a non-profit, non-political, educational association for agriculture. An office was established in central Illinois. In January 1987, the office was moved to Alexandria, Virginia, in the National FFA Center. Most recently, the national office was relocated to Montgomery, Alabama, where it remains. • As early as May 23, 1985, the Assistant Secretary for Vocational and Adult Education officially recognized NYFEA as an integral part of adult education in agriculture. NYFEA has remained a part of the policy of the U.S. Department of Education in revisions and updates. • II. MEMBERSHIP • Presently, NYFEA serves 15,000 people with activity at the national, state, and local level. Participation is open to all interested individuals. The association places a major emphasis on programs training young agricultural leaders, developing agribusiness management skills, supporting children and assisting with community development. • According to a study completed in 1992, the average NYFEA member’s farm size was 933 acres with an average annual farm income of $134,603.00. When the data were compared to the 1987 Census of Agriculture, Agricultural Atlas of the United States (1990) the following observations were made: • - NYFEA members were approximately 12 years younger than the national average for farmers. • - They operated farms more than twice the size of the national average and had a large investment in land and buildings. • - The average value of agricultural products sold by NYFEA members was more than twice the national average. • - NYFEA members had a higher level of educational attainment when compared to the average American farmer. • The study further showed the main reason for participation was for leadership education, business skill training and the opportunity to serve others. Members aspire to become leaders and entrepreneurs building a stronger agriculture for all of America. • III. STRUCTURE, ORGANIZATION • NYFEA is organized on the national level to provide consistent, difference-making opportunities for members. The presence of the national organization allows for sponsors, advertisers, instructors and others to participate in quality programs that maximize the return on the dollar for all participants. • States are encouraged to organize and be represented at the national level through the delegate assembly. The number of delegates provided is based on the membership strength of the state organization. The delegate assembly annually selects a national secretary and national president-elect who serve on the board of directors.

  6. Other members of the board include: president, past president, national institute/convention chair, immediate future institute chair, a representative from the state executives, a representative from the National Association of Agricultural Educators, a representative from the American Association of Agricultural Educators, a representative from the National Association of Supervisors of Agricultural Education, a member representing the Young Farmer Founders Committee (the organization’s fund raising arm), a member representing the Ag Leaders Club (the advanced membership group), a representative of the corporate community from the President’s Council, and the National Advisor from the U.S. Department of Education. The fifteen-member board in conjunction with the delegate assembly is the governing body of the association. The executive vice president is responsible for the day-to-day operation of the association. The association also has advisory/fund raising boards. The President’s Council, a corporate entity, meets twice annually to assist in the development and growth of the organization. The Council of Ag Leaders and the Young Farmer Founders Committee are bodies formed of select members who serve in an advisory/fund raising capacity. • IV. ANNUAL BUDGET AND CORPORATE INVOLVEMENT • The total budget is approximately $250,000. Of this amount, a major portion comes from corporate sponsorship. NYFEA maintains reduced membership dues in an attempt to make it accessible to all interested individuals. Fund raising activities are conducted by the general membership, NYFEA development staff, a corporate fund raiser and the National FFA Foundation. Among the projects funded through philanthropic participation are: • Spokesperson Program, Farm and Ranch Management Program, Grant for Innovative Activities, “The Leader for Agriculture”, EAA Recognition Program, NYFEA Degrees, educational seminars and Institute programs. • V. PROGRAMS AND BENEFITS THROUGH NYFEA • The following is a list of programs and benefits a member receives for paying dues. • A. Educational Seminars and Conferences - NYFEA has numerous educational seminars and conferences (with others in the works) that can be delivered to individuals around the country. These conferences and seminars may be designed to provide an overview of the material or an intensive study (depending on the time allowed). Programs are designed to develop leadership and provide business management training. The most popular programs are: • 1. Personal Organizational Power • A seminar covering the issues of time management • 2. The Management Alternative. • A seminar covering issues concerning the manager, mentor, counselor & coach. It teaches techniques for team • building. • 3. The Complete Communicator • A seminar covering performance driven communication. • 4. Attitudes • A seminar teaching tricks for managing negativity and dealing with difficult • people. • B. Spokesperson for Agriculture Program - provides an opportunity for communication to both the agricultural sector and the consuming public. From the local chapters to the national winners, this program touches every member. Spokespersons communicate the message of agriculture to the public. • C. Farm and Ranch Management Program - provides an opportunity for individuals to test their business skills. The management techniques are learned through the educational programs of the organization. • D. “The Leader for Agriculture” - is one of the organization’s communications links to the members. The magazine is sent to each NYFEA household. It is also sent to the corporate community and prospective young farmers and/or ag leaders. • E. “Young Farmer and Ag Leaders UPDATE” - this newsletter is printed at least four times annually to provide current leadership information to the members. It serves as a motivator for participation in organizational events. • .Grants for Innovative Programs - has been established to encourage creative means for developing NYFEA educational programs, contests and service activities. To this date, almost 30 grants have been awarded to assist in building a stronger adult agricultural educational network. • .Farm Plan Program - provides an opportunity for members to test their knowledge about farm planning. Having a good plan is the key to achieving goals, this program emphasizes planning.

  7. H. The EAA Recognition Program - is designed to allow NYFEA to recognize those members who have participated regularly in NYFEA activities. It provides for the distribution of degrees to those members who have completed a designated number of educational programs, contests and community service projects. • I. Community Service Projects - NYFEA is proud to offer handbooks providing step by step instructions on organizing a local event. The projects allow individuals to promote agriculture. Projects deal with issues like hunger, ag literacy, ag in the classroom, consumer awareness, media apathy, and children’s education programs. • J. Ag Leaders Club - NYFEA is pleased to introduce an advanced participation program. This club provides a menu of leadership training programs and service activities that can be performed on the local level by the individual. This club provides regular communication, a leadership handbook, mentoring opportunities and advanced discounts. • VI. NATIONAL INSTITUTE/NATIONAL AG LEADERSHIP CONFERENCE • The NYFEA meetings held annually serve three major purposes: • A. Education - Through workshops, seminars and trade shows, members have the opportunity refine their leadership skills, business management techniques, knowledge about technological advancements, etc. • B. National Association Business - Delegate business sessions are conducted at each convention. Also, national officers are elected at these sessions. • C. Showcase local agriculture, agribusiness and culture - Agricultural industry tours are offered as well as tours of local farms, museums and historical sites. • In addition, motivational speakers and entertainers are a part of the program. • VII. EDUCATION FOR AMERICAN AGRICULTURE • In 1991, through its delegate body, NYFEA developed a mission statement and educational strategic plan. As discussed earlier in this report, the strategic plan covers three basic components: learning, practicing and applying. NYFEA members believe that the organization should enhance the opportunities of people to be successful while at the same time share the blessings that they have been provided. NYFEA is proud of the “Education for American Agriculture” plan and the numerous activities that are ongoing as a result of it. This educational strategic plan results in members receiving degrees either in leadership, management or instruction for their hard work. • VIII. LOCAL EMPHASIS AGRICULTURAL DEVELOPMENT (LEAD) • In 1998, NYFEA and its delegates developed a strategic marketing plan. LEAD provides the organization with tools it needs to strengthen the overall understanding of programs and to develop the resources needed to implement these programs. • IX. MEMBERS AND MENTORS AWARD (MAMA) • The MAMA program provides a "big brother/big sister" style network for the next generation of agriculturalists. By assigning current members to individuals who are aspiring to enter agricultural careers, NYFEA provides encouragement and real-world educational feedback. Through MAMA the future of agriculture is enhanced. • X. CERTIFIED AGRICULTURAL PROFESSIONALS • The association is offering a web-based career enhancement program. By identifying learning issues that are critical to successful farm and agribusiness careers and offering a systematic way for people to participate, NYFEA offers individual members a way to be recognized on a national level as a "professional". NYFEA envision this program to be equivalent to the Bar Exam or Certified Public Accountant program. Completion of a series of training exercises will earn the certification. • XI. MEMBERSHIP BENEFITS (MONEY SAVERS) • While the educational and service programs are beneficial, the association also offers a package of money saving programs. The Prescription Drug/Vision Care Discount Card allows NYFEA members to receive as much as 65% of the cost of prescription drugs and eyewear products. Introduced in 1999 this program has more than answered the question: "What do I get for the $15 dues?" • fact sheet00. 6/15/00

  8. Membership Resources

  9. . National Advisor/Association Subscription Program ORGANIZATIONAL MANUAL NAAS is a program of NYFEA Mission of NYFEA - To promote the personal and professional growth of all people in agriculture NAAS Objectives - To strengthen the success potential of local organizations through participation in leadership training, organized community service activities and career development learning. To have a national organization providing the tools that local organizations need to be successful. To strengthen all of agricultural education by supporting learning in organized local associations that are committed to educating all agricultural people. To provide subscribers with benefits like newsletters, handbooks on service projects/chapter contests, and a discount program card for each local leader. Why Contact NYFEA? It is through participation in projects that support the local community that a group can find real meaning. NAAS subscribers are encouraged to promote community involvement. NAAS will stimulate support for agriculture because the service projects will help others understand the challenges facing today's agricultural producers. NAAS contest participation will promote agriculture because the contests are designed to strengthen individual skills and/or show the value of agriculture to the community. By affiliating with NYFEA, a local advisor/association leader can access handbooks that are designed to help them train people to host community services projects and conduct the contests. NAAS can also be a valuable source of leadership information for local members. Educational programs for developing personal skills are accessible. Farmers and agribusiness leaders do not have enough hours in the day to operate their businesses and, at the same time, sharpen their skills as promoters, negotiators, communicators, time managers, etc. NYFEA will provide a valuable service by offering career development opportunities to NAAS subscribers. Participants also benefit from a discount program. Individuals using the product have saved as much as 65% off the cost of eyewear. $100 of savings is commonly achieved. Subscription Information ELIGIBILITY: Subscriptions are available to any advisor/association interested in organizing to support agriculture. Local groups receive newsletters, invitations to the national meetings and individual educational and service project materials. The NAAS subscription is a twelve-month period beginning March 15. Subscriptions received in January and February will be credited with the coming year. The annual subscription cost is $150. LEADERSHIP ROSTERS:Rosters of 15 Members and Mentors Award participants are to be mailed to the national office each year by the local organization. LOCAL DISTRICTS: NAAS subscriptions may be set-up on a school, county, or other geographic basis. NYFEA is committed to working through state organizations. It is the goal of NYFEA to assist in the development of local chapters and then to encourage the establishment of a state network. TO SUCCEED WITH A LOCAL ORGANIZATION - Know that NYFEA will assist NAAS. Steps to success: 1. Annually submit a mailing roster of 15 Members and Mentors Award participants to NYFEA, 2. Send subscription fees to the national, and 3. Have a designated chairperson.

  10. NYFEA - What are the membership requirements? What is a membership profile? NYFEA is an educational and service organization for all people. There are no constraints to affiliating with NYFEA except a willingness to learn and to promote agriculture. NYFEA does not lobby. NYFEA is open to all people regardless of age, sex, and race. NYFEA is aimed at all people, those in farming occupations, agribusiness careers and jobs outside of agriculture who wish to actively support the food, fiber and shelter system. For instance, parents of FFA members, former FFA participants, Farm Bureau members, Farmers Federation (especially Young Farmer) members, commodity organization participants, etc. are welcome. All agricultural groups should establish cooperative relationships. How To Organize A Chapter (When a Local Organization Does Not Currently Exist)? STEP 1. Lay the Foundation - SELECT A TEAM OF LEADERS. A strong, well-organized, local group begins with a solid leadership base. Three to five interested individuals can be the key to starting on sound footing. One suggestion for identifying the leadership team is to involve the leadership of the other ag organizations in your area. STEP 2. Organize the Leadership Team - CALL AN ORGANIZATIONAL MEETING. Once the individuals for the leadership team are selected, call them together for an organizational meeting. At this meeting, a framework should be established from which the local chapter can be developed. Make use of the NYFEA materials. The agenda for this "Leadership Committee" meeting may include: 1. Discussing the purpose and benefits of a local chapter. 2. Reviewing the education and service offerings. 3. Discuss the potential savings with the benefits. 4. Select a chair. 5. Decide upon a time, date and place for annual meeting. (It should be within two months of the organizational meeting). 6. List potential participants and divide up the responsibility for contacting. 7. Complete the national application prior to the organizational meeting. 8. A motion to establish the chapter is then in order. 9. A vice chair and treasure may be elected. 10. Local ues should be established. The national subscription fee is $150.00. 11. Set the next meeting. STEP 3. DETERMINE IF A SERVICE PROJECT IS A GOOD IDEA. MAKE A SERVICE PROJECT KNOWN TO THE COMMUNITY. Secure publicity for the service project. Good publicity underscores the importance of the project and of the organization. 1. Give your plans to the local newspaper and local radio. Ask them to announce the service project and invite all interested participants to join the organizational effort. 2. Telephone contact by the "leadership committee" is desirable as a means of recruiting additional participants in the project. 3. Personal contacts get the best results, so visit as many potential participants as possible. The more people are aware of the project, the more enthusiasm you can generate. STEP 4. CONDUCTING THE SERVICE PROJECT. PLANNING MEETING - NUMBER 1. The idea of hosting a specific NYFEA community service project must be sold to all in attendance. Host well planned meetings with care taken to have organized agendas. (Don't let the meetings drag.) 1. Present the purpose of the meeting, explain objectives, leadership, and discuss possible assignments. a. Provide and discuss service materials. b. Secure one of the community leaders to assist in the presentation of and objectives of the project. 2. Ask for a motion to host a project. 3. Ask people to participate in the service project. The leader should have specific opportunities outlined, so interested participants can volunteer for work. STEP 5. CONDUCT A CONTEST. The idea of participating in a contest is to gain recognition for local members and to inspire people to learn. 1. Name a chair for each contest. 2. Recruit participants in contests. 3. Send Scrapbook, Community Service and Farm Plan contest data to NYFEA for entry into a national contest. .

  11. . Suggested NAAS Chapter Activities • I. COMMUNITY SERVICE - A. Select a service project. B. Inform community leaders of service opportunities that will benefit the community. C. Encourage the sponsorship of service projects in the community. D. Select participants who will use their skills and toward constructive projects in the community. • II. PUBLIC RELATIONS - A. Make the news media aware of activities. B. Strive to get school children involved. C. Publicize activities and encourage public attendance. D. Make a special effort to publicize the accomplishments of the project or individual members. E. Encourage sponsors and contributors to support the project. • III. NYFEA SUPPORT - A. Keep abreast of NYFEA service programs. B. Know the procedure of enlisting 15 local members in the Members And Mentors Award program. C. Make sure information is distributed to local chapters. D. Reflect your ideas to NYFEA. E. Send stories to NYFEA by email. F. Encourage people to view web at nyfea.org. • IV. LOCAL ACTIVITIES • The pre and post project activities of the NAAS subscribers will determine the success within an area. Activities should be developed to best congratulate the local participants. A. Encourage Community Service Project of the Year, Scrapbook Contest and Farm Plan Contest applications to be submitted to national. B. Encourage attendance at the National Agricultural Leadership Conference and/or National Institute. C. Encourage Members and Mentors Award participants to use the Vision Care Discount Card. D. Create chapter recognition awards for special accomplishments. • ADDITIONAL SERVICES PROVIDED BY NYFEA TO FULL MEMBERS • *Recognition of Outstanding Members • *Grants to states for hosting service projects • *Annual Leadership and Management Seminars • *Web courses on leadership, agribusiness and farming. • *Ag Leadership Conferences focusing on adding value to your agricultural career. • *Partnerships with national commodity and consumer organizations that allow for NYFEA members to save money on prescription drugs, vision care, rental cars, hotels and movies. • *International Farmer Education Programs • *National Spokesperson, Farm Management, Farm Plan, Photo, Ag Expressions, Scrapbook and Community Service Contests. • *Life Membership • *National Newsletter and Updates • *Leadership, Management and Instruction Degrees • *Annual National Convention • *National Ag Leadership Conference • *Certified Ag Professionals (Career Development) • *Members And Mentors Award (Young Farmer mentoring and recruiting)

  12. . APPLICATION FOR NAAS SUBSCRIPTIONS We/I, ______________________________________________ would like to subscribe for NYFEA services. Enclosed are our organizational dues of $150.00. I have regular dues paying NYFEA members and would like to be considered for a subscription waiver. The undersigned are the advisor/chapter leader and the Members And Mentors Award participants. NAME ADDRESS EMAIL _______________________ _______________________ ______________ _______________________ _______________________ _______________________ _______________ _______________________ _______________________ _______________________ _______________ _______________________ _______________________ _______________________ _______________ _______________________ _______________________ _______________________ _______________ _______________________ _______________________ _______________________ _______________ _______________________ _______________________ _______________________ ______________ _______________________ _______________________ _______________________ ______________ _______________________ Payment method: _______ Check enclosed ______*credit card number ______________________ Exp. date _____________ Visa/Master Card/Discover/American Express *Credit card payments will be billed annually unless the organization is notified of a change by the chapter leader. A form must be turned in before NYFEA can press forward with the project.

  13. . • Programs • For • Members

  14. . . NYFEA DEGREE EAA SCORECARD These degrees are sponsored byFirestone Ag Tires. We are pleased to offer everyone who participates in a NYFEA project the opportunity to qualify for a NYFEA DEGREE. NAME: EMAIL SSN: ADDRESS: CITY: STATE: ______ ZIP: TELEPHONE: (please include area code) WORK: ________________________________ HOME: ___________________________________ FAX: I have participated in the following activities that qualify for NYFEA Degrees and EAA points. I realize this information must be returned to NYFEA by September 1, of current calendar year. Please note that each participant must designate the degree for which the points are to be used. Do not hesitate to copy if additional space is needed. Return to: NYFEA, P.O. Box 20326, Montgomery, AL 36120 ========================================================================================= 1. ACTIVITY: 1. Witness Is this activity: ____ educational course DEGREE PURSUIT - please list date and year of activity ____ seminar ____ Leadership DATE: _____________ (please check ____ service project ____ Instructor DATE: _____________ only one) or other _____________ ____ Management DATE: _____________ ========================================================================================= 2. ACTIVITY: 2. Witness Is this activity: ____ educational course DEGREE PURSUIT - please list date and year of activity ____ seminar ____ Leadership DATE: _____________ (please check ____ service project ____ Instructor DATE: _____________ only one) or other _____________ ____ Management DATE: _____________ ========================================================================================= 3. ACTIVITY: 3. Witness Is this activity: ____ educational course DEGREE PURSUIT - please list date and year of activity ____ seminar ____ Leadership DATE: _____________ (please check ____ service project ____ Instructor DATE: _____________ only one) or other _____________ ____ Management DATE: _____________ ========================================================================================= 4. ACTIVITY: 4. Witness Is this activity: ____ educational course DEGREE PURSUIT - please list date and year of activity ____ seminar ____ Leadership DATE: _____________ (please check ____ service project ____ Instructor DATE: _____________ only one) or other ________________ ____ Management DATE: _____________ ========================================================================================= 5. ACTIVITY: 5. Witness Is this activity: ____ educational course DEGREE PURSUIT - please list date and year of activity ____ seminar ____ Leadership DATE: _____________ (please check ____ service project ____ Instructor DATE: _____________ only one) or other ________________ ____ Management DATE: _____________ ========================================================================================= Suggestions: Institute attendance = 100 points educational seminars (name/date) = 100 points tours (name of tour & date) = 100 points state conventions (state & date) = 100 points state, natl, etc. leader (year) = 100 points chapter meetings (date of each mtg.) = 100 points community service project = 100 points etc. All scorecards must be dated and witnessed Office Use Only: Date received: / /200 National Member ___ Yes ___ No - (Billed $15 from membership - Date: ___________ Entered degree points ______________ Checked address, etc. against Natl membership roster ___ Update? ___ Yes ___ No

  15. . NYFEA EDUCATIONAL MATERIALS Classroom Materials ------------------------------------------------------------- Support materials to use in conducting educational programs in local chapter: 1. Essentials of Leadership Series of handouts that make great supplements for a local chapter. Focus on personal skills. 2. Certified Agricultural Professionals Monthly educational programs found in the Educational Programs component of www.nyfea.org

  16. . NYFEA Contest Guidelines -------------------------------------------------------------------------------------------- Contests are fun and a great way to learn! The NYFEA educational strategic plan is entitled Education for American Agriculture. It is designed to take NYFEA into the future as agriculture’s finest leadership development, business management training and community service organization. Members of NYFEA have the opportunity to participate in Education for American Agriculture’s three pronged approach to success. NYFEA believes that leadership is a skill that every member can learn. However, to become a leader for agriculture, a person must follow a simple formula: 1. Attain knowledge - Through courses on leadership, management and ag production, members are able to gain knowledge. 2. Practice implementing the information - Using the NYFEA menu of contests a person can practice effective leadership and refine business practices. 3. Apply what has been learned - Through the community service programs, NYFEA members apply the information dealing with ag literacy, world hunger, scholarships for young people, farm safety, and school involvement. The contest guidelines are designed to provide NYFEA members with the tools they need to become great leaders. This NYFEA handbook contains the guidelines for entering the contests. It also outlines the requirements for competing and the level of performance expected. Further, the handbook contains a yearly plan. This is a tool that should make it easier for local organizations to host contests. The yearly plan is a month by month outline of the actions the host should take to insure a successful contest. For additional information, please call NYFEA.

  17. NYFEA - Service Projects are fun and a great way to learn! The NYFEA educational strategic plan is entitled Education for American Agriculture. It is designed to take NYFEA into the future as agriculture’s finest leadership development, business management training and community service organization. Members of NYFEA have the opportunity to participate in Education for American Agriculture’s three pronged approach to success. NYFEA believes that leadership is a skill that every member can learn. However, to become a leader for agriculture, a person must follow a simple formula: 1. Attain knowledge - Through courses on leadership, management and ag production, members are able to gain knowledge. 2. Practice implementing the information - Using the NYFEA menu of contests a person can practice effective leadership and refine business practices. 3. Apply what has been learned - Through the community service programs, NYFEA members apply the information dealing with ag literacy, world hunger, scholarships for young people, farm safety, and school involvement. The service project guidelines are designed to provide NYFEA members with the tools they need to apply their skills. This NYFEA handbook contains a sample of how to get involved with the community. Guidelines for entering the service projects. It also outlines the requirements for successful service projects. This is a tool that should make it easier for local organizations to host projects. For additional information, please call NYFEA.

  18. . NYFEA'S ENVIRONMENTAL AWARENESS OUTREACH PROGRAM Adopt-A-Club Manual & Presentation Booklet Objective: To provide a tool for Young Farmers' to use for presentations given to community clubs and organizations, in order to demonstrate that we as agriculturists are dedicated to producing high quality products, while protecting the environment for future generations. This community involvement will strengthen the overall network of supporters for agriculture by building bonds between the schools, farms, agribusiness's, and other professionals in the community. Overall Intended Accomplishment: It is becoming increasingly important to emphasize the importance of the farm in today's changing society. The Adopt-A-Club program has been designed to reach community organizations and provide them with hands-on opportunities to experience agriculture. The field of agriculture is forever expanding offering many rewards and a diverse range of exciting opportunities. Unfortunately, negative publicity has resulted in a negative perception of agriculture by the general public. This publicity has skewed the perception of a variety of important agriculture issues. Educating the end consumers will allow them to help educate their children and help make a positive impact in the future. It has been said that America is the land of opportunity. It is a place that teaches its youth that hard work and honesty can lead to a life of prosperity. From its' inception, its' people have never been afraid to roll up their sleeves, dirty their hands and dive in head first to make their dreams come true. Dreams which were often met with resistance and apprehension yet were realized by the countries' determined citizens. American history has been molded by those individuals who made great sacrifices for their beliefs and ideals. Our forefathers fought strongly to establish what would become "the land of the free." Throughout the development of our country, land has played an integral role. Its purchase, sale, and utilization has been a vital component in the American economic formula. Of these, farming has been the most vital. This next century will be challenging for the American farmer as they continue in their attempt to nurture the ever changing populous. The correlation of a healthy population and a successful nation can be easily related to the availability of safe, nutritious food for people to eat. As more and more of America's agricultural practices become regulated it becomes increasingly important for the farmer to stand up and share the importance and benefits of American agriculture. The Adopt-a-Club "Environmental Outreach Program" is designed to assist producers in taking this stand. It was developed to educate the consumers of agricultural products, a sector of the population that tends to be removed from agricultural production and issues. Through this program, people shall gain a better understanding of the hard work and decisions that farmers must perform in order to produce the safest and most affordable food supply in the world. Community Service Adopt-A-Club Manual & Presentation Booklet NYFEA'S ENVIRONMENTAL AWARENESS OUTREACH PROGRAM NATIONAL YOUNG FARMER EDUCATIONAL ASSOCIATION General Information In implementing the Adopt-A-Club program, it is important to identify a local community organization (ie. Kiwanis, Rotary, JayCees, other civic clubs, or professional organizations). Such organizations should be eager to have speakers attend their meetings. The goal is to present a program to the club that would send them home with a positive image of agriculture in their community. Recruiting local agricultural professionals to share in the program will give greater value to this presentation.

  19. . An integral part of this process will be to thoroughly inform the general population about what is going in the various civic organizations as well as the rural community. To aid in this informative process, photos should be taken of any presentations or educational events. These pictures should then be circulated to the public in a manner that will hopefully provide a desirable image. NYFEA'S ENVIRONMENTAL AWARENESS OUTREACH PROGRAM "Commodities: From Our Gate to Your Plate" Sample Presentations Presentation There are several methods of acceptable presentation. One of these is to provide the identified club or organization with interesting and accurate information at their meeting place. This information would be centered around agricultural practices. It would explain how agriculture safely provides a variety of quality products while at the same time protects and enriches the environment. This presentation would be enhanced by utilizing examples of products, insects, and weeds. These items as well as others will help to reinforce those topics that are discussed. Another method of presentation perhaps offering a greater impact would be the provision of the aforementioned elements at a farm within the community. This farm should be one that displays good stewardship and employs accepted agricultural practice. While there, individuals would see first hand, the decisions that are made in agriculture and how those decisions can help to protect the environment. Commodity Identification: Show a picture of a beef animal which identifies the areas from where the various meat cuts are taken. Stop by the grocery store and pick up a few of these different cuts to point out differences in origin, tenderness, and marbling. Commodity Production: Briefly describe how beef cattle are raised on your farm and how that ties in to the whole picture of birth to a finished product. Raising Beef Cattle * Discuss your nutritional program, what you feed * Breeding: Natural vs. AI * How many head per acre (one acre is 43,560 sq. ft.) * Discuss herd health practices: vaccines, wormers, emergency situations etc. Protecting the Environment * Cattle are raised on land on which crops are generally not productive * Many states have ag water quality plans that determine how many feet away from streams/creeks cattle must be kept * Operations must manage manure Other Interesting Facts and Figures to Mention * Gestation period: Very similar to humans at 9 months but very different from horses at 11 months and pigs at 3 months 3 weeks and 3 days. * Amount of time from birth until slaughter generally is 30 months or less * Average weight at slaughter is 1200 pounds * Average weight at birth for your state * Number of cattle in your state, county, and farm and gross revenues generated * Beef consumption trends are leveling off, new beef products available in grocery store that save time * Average market price given to farmers vs. price sold to consumer For more information for presentations see Resources on pages 15-18. BEEF: It's What's for Dinner! Commodity Identification: Show pictures of the five breeds of dairy animals. Also, take photos of dairy products or stop by the grocery and pick up some products for individuals to sample.

  20. . Commodity Production: Briefly describe how dairy cows are raised and cared for on your farm. Discuss what happens to the raw product from the time it leaves your farm until it reaches their home. Raising Dairy Cattle * Discuss milking procedure including time of day, length of time per cow, how much milk per cow per day etc. * Milk Tank Topics: How we protect you: maximums for somatic cell counts, no antibiotics, no off aromas or flavors, maintaining proper temperature * What they eat and how much * Herd Health Procedures & Problems * Breeding: Natural vs. AI Protecting the Environment * Manure management * Limited stream/creek access for pastured cattle * Waste water management Other Interesting Facts to Mention * Gestation period is 9 months * Price of 1 gallon of milk in the grocery vs. what the farmer gets One gallon of milk weighs 8.8 pounds * Average milk production on your farm per cow * Number of dairies in the state and your county: Average size of the dairies * Nutritional value of milk products, how they fit in with our busy lives * Contributions of dairy animals to the beef market For more information for presentations see Resources on pages 15-18. DAIRY: GOT MILK? PORK: The Other White Meat Commodity Identification: Show a picture of the pig with labeled meat cuts. Have different products available for the participants to look at or sample. Commodity Production: Briefly describe how pigs are raised on your farm and how that ties in to the whole picture from birth to end product. Raising Pigs * Discuss size of operation and whether you are raising feeders or if you are farrow to finish * Discuss nutritional program * Discuss herd health practices * Discuss the Pork Quality Assurance plans that swine producers must have Protecting the Environment * Discuss any composting methods that protect the environment * Discuss manure management including holding and disposal methods Interesting Facts to Mention * Litter size * Gestation length of 3 months 3 weeks and 3 days * Average birth weight vs. Slaughter weight and how long it takes to get to slaughter weight. * Number of hogs in state, county, and farm For more information for presentations see Resources on pages 15-18

  21. . Chicken & The Incredible Edible Egg Commodity Identification: Take in a chicken or a picture of one. Also, take in eggs and other poultry products. Commodity Production: Briefly discuss how chickens are raised on your farm and what purpose they are for, meat or eggs. Make sure to discuss vertical integration with companies. Raising Chickens * Housing: Temperature, Ventilation, Number of Animals * Feed Requirements * Working with Companies Protecting the Environment * Manure management and alternative uses * Composting Other Interesting Facts to Mention * Average weight of meat birds * Average number of eggs per bird: clutch, need for light * What a gizzard is used for inside the bird * Number of birds in state, county and on your farm * Amount of chicken a person eats per year is about 81 pounds. * Number of eggs a person eats per year For more information for presentations see Resources on pages 15-18. Grain Crops: Corn, Soybeans, & Small Grains ENVIRONMENTAL AWARENESS OUTREACH PROGRAM Community Service 1 Objective 2 Accomplishment Intended 2 General Information 3 Presentation 3 "Commodities: From Our Gate to Your Plate", Presentations 4-10 Beef: It's What's for Dinner 5 Got Milk 6 Pork: The Other White Meat 7 Chicken and Eggs 8 Grain Crops 9 Fruits & Vegetables 10 "Protecting the Land for Future Generations" 11, 12 "Friends of the Environment" 13,14 Information Resources 15-18 This notebook and program was created by Mr. Russell H Tipton, II, of Shelbyville Kentucky and compiled by Brittany L. Edelson Shelby County Cooperative Extension Agent for Agriculture.

  22. . SPOKESPERSON PROGRAM Objectives: 1. To provide an educational program that inspires participation from the majority of the chapters belonging to the NYFEA. 2. To enhance public speaking skills of young men and women from all parts of the world by encouraging competition. 3. To further educate the general public about issues facing agriculture in this nation and world. 4. To provide a rewarding and fun-filled experience where contestants, advisors and sponsors will all be excited about participation. Contestant Eligibility: Any member of NYFEA over 18 years old on the day of the national contest can enter. Individuals presently employed in a systematic agricultural education career and past state or national winners of the NYFEA Spokesperson for Agriculture Award are not eligible. Topics: Spokespersons competing in the contest must present a prepared, five-minute statement on a current agricultural or environmental topic that will provide a positive perspective of agriculture/renewable resources to an audience of consumers and producers. Selection Process: Individuals are eligible for competition in the National Contest through one of two ways: First, state spokespersons will be selected through a process developed mutually by the state association and the state sponsor based on guidelines developed by NYFEA. State winners' names must be provided to the NYFEA Executive Director, P.O. Box 20326, Montgomery, AL 36120, by September 1. A biographical sketch, photograph and the five-minute statement that will be presented at the national contest must also be submitted by September 1. A five-point penalty will be assessed against the contestant's final score for an entry postmarked after September 1. Entries will not be accepted postmarked after September 1 and must be complete to be considered received. All entries must be submitted in writing. Second, individuals not entering a state contest or not winning the state competition may compete for open slots by entering the early round of competition at the National Institute. All that is required to compete in the qualifying round held during the institute is a) submit a written statement of intent, a video of your speech and a manuscript to NYFEA by September 1. Also, submit all of the pre-institute written communication material required of state winners, and pay the full institute registration fee. The top 10 will be selected and notified by NYFEA that they are eligible for the Institute competition.. Winning the summer meeting contest will provide the same entrance into the Institute competition as is provided to state winners. The Pre-Institute Phase: This part of the national contest involves summer qualifiers and state winners conducting activities: 1. To speak to at least two (2) audiences within their state. 2. To write letters to their state governor, lieutenant governor, a mayor, an agriculture college dean, etc. supporting a positive image of agriculture. 3. To conduct at least two (2) media interviews. After completion, documentation should be submitted to the national office by September 1, prior to the Institute, for the candidate to receive credit for these activities. The Statement Presentation: A five-minute presentation will occur during the NYFEA Institute. Selection of the three National Spokespersons for Agriculture will be made by a panel of judges consisting of a consumer leader, an agricultural communicator and an agricultural representative. The names of the judges for the contest will be secured prior to the Institute activities. This information will be accompanied by a biographical sketch for each judge. The NYFEA is responsible for providing judges a copy of each candidate's speeches. Judges will read and evaluate the manuscripts prior to the Institute. In both the statement and the questioning period, evaluation will be based on how well Spokespersons consider the variety of viewpoints, how accurate and convincing they are and on the overall delivery of their presentations. In addition to the five-minute statement, contestants must answer questions concerning any facet of agriculture and his/her background for 10 minutes. Questions in the 10-minute questioning period will be asked by the judges.

  23. . Criteria for Selection: The judges will base their decisions on the following criteria. Pre-Institute Activities-- speaking to two or more audiences one point per engagement, maximum of two total points............................. 2 writing letters to State Leaders i.e. Governor, Lieutenant Governor, a mayor, and an agriculture college dean one point per letter, maximum total of four points....................................... 4 two media interviews two points per interview, maximum of four points...................................... 4 10 Statement-- considered other's viewpoints..................................................................... 11 content accurate and convincing................................................................ 11 delivery conducive to reception.................................................................. 11 33 Questions-- answers considered other's viewpoints........................................................ 19 answers complete and accurate.................................................................. 19 answers convincing................................................................................... 19 57 TOTAL.............................................................................................................100 Penalty--five points will be subtracted for each minute that the statement exceeds 5 1/2 minutes or is under 4 1/2 minutes. In addition, the contestant's question and answer time will be shortened by the amount of time that the prepared statement exceeds 5 minutes. (approximately 2 typewritten, double-spaced pages) Contestants are encouraged, but not required, to use props that may help illustrate the point in the five-minute statement. An easel and table will be available for use at the contestant's discretion. Slides or other visual aids needing additional set-up or equipment are not permitted. Anyone except others spokesperson contestants competing for national honors may watch the presentations at the contest. Institute Visibility: The contest will be held at the National Institute. During this time, the Spokesperson program will be showcased. It should be the time when the winners are able to shine and the sponsor is able to have pride in the product. Institute Activities: At the Institute the contestants will have an opportunity to participate in a media tour. The tour will help strengthen the spokesperson skills of every participant. Plus, it will increase exposure to agriculture in the host state. At the close of the meeting, the winners will be announced and they will be provided a chance to present their speeches and a brief explanation of the media tour. A banquet will provide a venue for recognizing the contestants and their companions. Post Institute Activities: After the Institute, the national winners will be involved in a series of public presentations. Examples of the venues where they will speak include state meetings, agricultural expositions, farm shows, public forums, etc. They will also be offered the opportunity to host service programs for the association and possibly the sponsor. Suggested Media Tour: One day of the media tour will have the winners doing newsprint, radio and television interviews in the host city. During this day, they will visit with city leaders. Included should be travel to surrounding communities visiting with civic leaders in education, politics or economic development. It is the objective of these activities to show the impact of agriculture and agricultural education on the surrounding economy. The remaining part of the day will consist of a tour of the nearest metropolitan locations for one prearranged media event per location. The Spokespersons will have prearranged press release information and will be prepared for scheduled interviews on their speech topics or on general agricultural-environmental issues. The idea is to cover at least two media markets and others, as time will allow. The NYFEA community service programs can be highlighted to deliver a positive message to schools, businesses, media, etc. Promotional Activities: The activities surrounding the spokespersons travels and experiences should be documented and distributed to each member after the Institute. The objective is to communicate the value of spokesperson participation to members’ local chapters. It also provides a visible tool for the states to use in designating their programs. During the Institute, a press conference should be held. The Institute chairman, national officers, national executive director, host state officers, host state executive directors, host state advisors, and others, should be a part of the program, along with the spokespersons. The local and state radio, television and newsprint media should be invited to attend. The objective will be to publicize the Institute, the NYFEA, the State Young Farmer Educational Association and agricultural education.

  24. . • Awards: In addition to any state awards, the national Spokespersons for Agriculture will receive a plaque and participate on the media tour. All state Spokespersons for Agriculture competing in the national contest will receive recognition. The national winners will also have their registration costs covered at the Institute. No travel costs will be covered. • If You Want To Enter: Contact your Executive Secretary for more information about your local and state contests. • Contact the NYFEA office for more information about the NYFEA Spokesperson for Agriculture program. • NYFEA • Spokesperson for Agriculture Program - Individual Contestant Score Sheet • Contestant Number/Name _________________________________________________________ • Possible Judges • Points Score • Statement-considered consumer's viewpoint 11 _______ content accurate and convincing 11 _______ delivery conducive to reception 11 _______ • Total 33 _______ • ____________________________________________________________________________________ • Questions-answers considered other's viewpoints 19 _______ • answers complete and accurate 19 _______ • Answers convincing 19 _______ • Total 57 _______ • ______________________________________________________________________________________ • Notes - Critique of Contestant: • Mission: To encourage agricultural leaders to develop and refine their skills as communicators, promoters, defenders and overall representatives of farms, ranches and other agribusinesses. • Purpose: To encourage more men and women to take an active role in the support of agriculture by participating in the spokesperson contest. To promote the development of local spokesperson contests. • Objective: • 1- Increased number of local contests. • 2- Effective communications with all participants • 3- National action plan for the promotion of spokesperson program • 4- National service initiative for spokesperson program inclusive of handbooks • 5- A follow up article showing the spokesperson activities • 6- An action plan for the winners during the months after the Institute • Action steps for hosting a contest: • January - Prepare follow up reports on convention activities. Write articles for the association publications. Send letters to executives encouraging previous year's participants. • February - Draft a letter congratulating previous year's winners. • March - Send a letter to sponsor to thank them for support. Include copies of previous year's activities. • April - Arrange for room for speeches, arrange for media room, select service project, etc. for upcoming meeting. Have past year's winners draft a letter to editor for local papers supporting ag ed and NYFEA. • May - Contact future convention site for identification of judges. Collect names of state applicants. Draft letters congratulating each local winner. Outline expectations and make sure each contestant has a copy of the guidelines. • June - Contact previous year's winners and ask them to draft letters providing hints to current year’s contestants. Select a service project for the current year's winners to host. • July - Draft memo to executive director to request sight inspection of the Institute location. Contact sight of service project. • August - Draft a letter to judges confirming participation. Reserve a sight for the community service project. • September - Collect final data for contestants. Secure media visits to newspapers, radio stations, etc. for current year's winners. • October - Send letters to contestants reminding them that they must register for Institute. Draft press release for contestants. Recruit press visits. • November - Finalize selection of judges. Prepare any speech information that judges need. Make sure plaques and awards are prepared. • December - Hold contest, media interviews and community service programs.

  25. . • OUTSTANDING MEMBER CONTEST • 1. This recognition is sponsored by the _________________________________________________. • 2. To be eligible, the participants must be active NYFEA members and be winners of the state recognition from a state association in good standing with NYFEA. A state association may submit only one participant. Winners names must be submitted by September 1. • 3. The national winners will receive a prize that is consistent with the sponsorship. • 4. Presentations will be made at the NYFEA Institute. The recipient must be present to receive the award. • Nomination Form • 1. Personal information • Name ______________________________________________________________________________ • Complete address ___________________________ City, State, Zip______________________________ • Years of experience as a NYFEA member __________________________________________________ • Phone ______________________________ Email _________________________________ • 2. Chapter Information • Name of NYFEA Chapter ______________________________________________________________ • Complete address ___________________________ City, State, Zip______________________________ • Telephone _____________________________ Total Members ________________________________ • Email _______________________________________ Fax _______________________ • Individuals enrolled in adult agricultural education __________________________________________ • Please respond to the following on a separate sheet and submit it with this form. • 3. Program Information - Please provide a sketch of the ag activites of your chapter’s programa. agricultural operations. • b. community projects participated in during the past year. • c. educational programs in which candidate participated. • d. how the candidate has been involved in the NYFEA and local agricultural education programs. • e. involvement with agriculture organization and commodity groups. • f. activities and awards and scope to which your chapter/member was represented in national activities. • 4. Individual Involvement • Please provide a biographical sketch or resume that includes a list of related organizations (agriculture and agricultural education) of which the candidate is a member. List the level of involvement in community and civic activities, professional associations, church, etc. • Mission: To encourage agricultural leaders to take an active role in local activities. To recognize those members who personally lead a local initiative focused on service for agriculture and the community. • Purpose: To encourage more men and women to take an active role in the support of agriculture by leading local efforts directed toward ag leadership and ag service. To encourage states to hold outstanding member contests. • Objective: • 1- Increase number of states participating in the program • 2- Effective communications with winners • 3- National action plan for the promotion of outstanding service • Action steps for hosting a contest • :January - Prepare follow up reports on convention activities. Write articles for the association publications. Send letters to tate executives encouraging future participants. • February - Draft a letter congratulating previous year's winners. • March - Send a letter to sponsor to thank them for support. Include copies of previous year's activities. • April - Have past year's winners draft a letter to editor for local papers supporting ag ed and NYFEA. • May - Contact convention hosts to encourage contests for this year. Collect names of winners. Draft letters congratulating each winner. • June - Set up media interview with winners. • July - Draft memo to winners to request Institute attendance. • August - Draft a letter to media interviewers. • September - Collect information on winners. Provide press release to newspapers, radio stations, etc. for current year's winners. • October - Send letters to winners reminding them that they must register for Institute. Draft press release for winners. • November - Make sure plaques and awards are prepared. • December - Recognize winners.

  26. . OUTSTANDING ADVISOR Application Form 1. To be eligible, the nominee must have an active NYFEA Chapter and be recommended from a state association in good standing with the NYFEA. A state association may submit one nominee. 2. The national winner will receive a life membership in the NYFEA and a plaque. 3. Presentation will be made at the next annual National Educational Institute in December. The recipient must be present to receive the award. 4. Application must be submitted by September 1. Nomination Form 1. Candidate information Advisor's name_____________________________________________________ Complete home address______________________________________________ City_______________________________State______________Zip___________ Years of teaching experience______ Years of experience as an Advisor ______ 2. Chapter Information Name of Chapter_____________________________________________________ Name of school______________________________________________________ Complete school address_______________________________________________ City_______________________________State_____________Zip______________ Telephone____________________Are you currently a member of NYFEA? ______ What is the total number of members in your chapter? _____________________ What is the total number of individuals enrolled in your short-term adult agricultural education programs? ___________ Please respond to the following on a separate sheet and submit it with this form. 3. Program Information - 250 points a. Provide a summary of the educational meetings conducted, with attendance at each, as part of the most recently completed year of member activities. b. Provide a summary of the community projects involving members conducted during the past year. c. Explain how the chapter was involved and cooperated with the other agricultural educational organizations in the local system in the past year. d. Explain how the chapter was involved with agriculture organizations and commodity groups. 4. State/National Participation - 250 points a. List the activities and awards and scope to which your chapter/members participated in state activities, i.e., District & State Spokesperson contestants, members attended state summer tour, or member elected to State Office. b. List the activities and awards and scope to which your chapter/membership was represented in national activities. 5. Individual Involvement - 75 points a. List related organizations, agriculture and agricultural education, of which you are presently a member and your level of involvement. b. List community and civic organizations of which you are presently a member. 6. Please provide the following information on this form - 125 points

  27. . • Does your state have an Outstanding Advisor Award available now? _______ • Have you been nominated for it?______Have you received it?_____How many times? _____ • Years attended: • State Convention________ State Summer Activity_________ • National Educational Institute______ NYFEA Summer Meetings________ • Are you a member of the NAAE? __________Total years of membership________ • Are you or have you been an officer/committee chair of your state NAAE affiliate? ________ • Are you or have you been an officer/committee chair of your state vocational assn.? _______ • Are you or have you been an officer/committee chair of NAAE? ________________________ • Are you or have you been an officer/committee chair of AVA? __________________________ • Attended state professional improvement conference for agricultural education? ____________ • Attended NAAE professional improvement workshops? _______________________________ • Attended AVA-NAAE Convention? _______________________________________________ • Mission: To encourage agricultural people to develop and refine their skills as leaders by directing a local Ag Leaders Club or Young Farmer Chapter. To encourage leaders to motivate chapters to fulfill the continuing education and community service responsibilities of NYFEA. • Purpose: To encourage more men and women to take an active role in the support of agriculture by participating in local organizations of NYFEA. To promote the development of local clubs and chapters. • Objective: • 1- Increased local activity. • 2- National action plan for the promotion of new participants • 3- National work plan for advisors • 4- Article showing the activities as performed by successful chapters and clubs • Plan of Action for Hosting: • January - Prepare follow up reports on convention activities. Write articles for the association's publications. Send letters to state executives encouraging previous year's nominees. • February - Draft a letter congratulating winner. • March - Send a letter to sponsor to thank them for support. Include copies of previous year's activities. • April - Contact judges for next year. • May - • June - • July - Draft memo to request sight inspection of the Institute location. • August - Draft a letter to judges confirming participation. Send data to judges. • September - Collect final data from nominees and send date to judges. Secure media visits for current winner. • October - Send letters to winners reminding them that they must register for Institute. Draft press release for winners. • November - Finalize attendance of winner. Make sure plaque is ready. • December - Recognize winner.

  28. . • REPORTER/SCRAPBOOK CONTEST • 1. This recognition is sponsored by the _________________________________________________. • 2. To be eligible, the reporters must be active NYFEA members and be designated as a representative of the state. A state association may submit one reporter. Reporter must be submitted by September 1. • 3. The national winners will receive a prize that is consistent with the sponsorship. • 4. Presentations will be made at the NYFEA Institute. The recipient must be present to receive the award. • 1. Reporter informationNomination Form • Name __________________________________Years of experience as a NYFEA member Complete address __________ _________________ City, State, Zip ______________________ • 2. Chapter Information • Name of NYFEA Chapter _______________________________ Complete address __________________________ City, State, Zip ________________________ Telephone _____________Total Members _____ Individuals enrolled in adult agricultural education ________ • Please respond to the following on a separate sheet and submit it with this form. • 3. Program Information • a. Provide a resume of the agricultural reporting. • b. Provide a resume of the reports to external media during the past year. • c. Provide a resume of the educational programs reported. • d. Explain how the member has been involved in the NYFEA and local agricultural education programs. • e. Explain involvement with agriculture organizations and commodity groups. • f. Include articles and samples of work. Include photos, videos, etc. • 4. Individual Involvement • a. List related organizations, agriculture and agriculture education, of which you are presently a member and the level of involvement. • b. List community and civic organizations of which you are presently a member. • 5. Scrapbook—The reporter is to provide a scrapbook that documents the activities of the year for the state association. • 6. Selection Process • Winner will be chosen based on state participation in NYFEA communications, activity level at the state and documentation of state activities. A panel of peers with assistance from media experts will make final decision. • Plan of Action for Hosting • Mission: To encourage agricultural leaders to develop and refine their skills as communicators, promoters, defenders and overall representatives of farms, ranches and other agribusinesses. To provide documentation that records the annual accomplishments of the local, state and national association through the activities of the reporter. • Purpose: To encourage more men and women to take an active role in the support of agriculture by participating in the reporter contest. To promote the development of a national system for documenting participation. • Objective: • 1- Select reporters in all states 2- Quarterly communications with all states 3- National action plan for the development of local scrapbooks. 4- National plan to utilize scrapbooks. • Action Steps: • January - Prepare follow up reports on NYFEA convention activities. Write articles for the NYFEA publications. Send letters to state executives encouraging reporters for new year. Collect and store previous year’s scrapbooks. • February - Draft a letter congratulating previous year's reporter. • March - Send a letter to sponsor to thank them for support. Include copies of previous year's scrapbook. • April - Have past year's winner draft a letter to state presidents encouraging reporters. • May - Contact judges. Outline expectations and make sure each state reporter has a copy of the guidelines. • June - • July - • August - Draft a letter to judges confirming participation. • September - Collect final data from contestants. • October - Send information to judges • November - Prepare any press information that judges need. Make sure plaques and awards are prepared. • December - Recognize winner.

  29. . • Agricultural Expressions Contest (general application) • Mission: To encourage agricultural leaders to develop and refine their skills as communicators, promoters, defenders and overall representatives of farms, ranches and other agribusinesses through the use of writing. To refine the writing skills of participants. • Purpose: To encourage more men and women to take an active role in the support of agriculture by participating in the “Agricultural Expressions" contest. To promote the development of local contests. • Objective: • 1- Contests in all states • 2- National action plan for encouraging farmers to express their agricultural ideas, beliefs and opinions in written form. • 3- Articles showcasing the “Agricultural Expressions” activities as performed by the participants • 4- An action plan for the winners during the months after the Institute • Action Steps: • January - Prepare follow up reports on NYFEA convention activities. Prepare written agricultural expressions material for use in NYFEA publications. Send letters encouraging previous year's participants. • February - Draft a letter congratulating previous year's winners. • March - Send a letter to sponsor to thank for support. Include copies of previous year's activities. • April - Have past year's winners draft a letter to state executives supporting “Agricultural Expressions” contest. • May - Contact judges. Collect names of applicants. Outline expectations and make sure each national contestant has a copy of the guidelines. • June - Contact previous year's winners and ask them to draft letters providing hints to current year's contestants. • July - Collect final data for contestants. • August - • September - Send essays to judges. • October - Send letters to contestants reminding them that they must register for Institute. • November - Finalize judging. Make sure plaques and awards are prepared. • December - Present awards.

  30. . • Agricultural Expressions Contest (Consumer Version) • Objectives: • 1. Provide an opportunity for both consumers and agriculturists to better understand each other. • 2. Promote agriculture and encourage more appreciation for the quality and quantity of food available in the United States. • 3. Provide an opportunity for communication and interaction between consumers and agriculturists. • 4. Promote NYFEA as a dynamic organization in the field of agriculture. • Consumer Perceptions: • 5. Provide an opportunity for non-agriculturists to voice their pride and concerns for the agricultural products they consume. • 6. Enhance the writing skills of participants while providing them an opportunity to voice their opinions on issues facing agriculture today. • 7. Promote NYFEA in non-traditional publications by recognizing our desire to understand and answer consumer concerns. • Contestant Eligibility: Any person who is neither a member of the NYFEA or directly involved in agriculture production. No past winner of the NYFEA Ag Expressions will be eligible to participate. • Topics: Writers competing in the contest must submit a 400-500 word statement (essay) on a current agricultural or environmental topic that will provide a positive perspective of agriculture/renewable resource to an audience of both consumers and producers. • Eligibility: Those participants who qualify for the NYFEA Ag Expressions contest must submit 1) their essay, 2) a brief biographical sketch, 3) a release to replicate essay, and 4) a photograph to the NYFEA office no later than September 1. • Selection Process: Any member may participate. Any entry postmarked after September 1 shall be assessed a five point penalty against the contestant’s final score. All contestants will be invited to attend the Institute and will be recognized at the award ceremony at the Institute. • Selection of the three (3) NYFEA Ag Expressions winners will be decided by a panel of judges consisting of: 1- consumer leader, 2- a teacher of composition and 3 - an agricultural representative. Each winner’s essay and biography will be duplicated and provided to each judge for consideration prior to the National Institute. • Scoring Criteria for Agricultural Expressions: • Content: consideration of other's viewpoints ------------------------------- 15 • accurate and convincing ---------------------------- 20 • conducive to reception (readability) ----------------------- 15 . • sub total - - - - - - - - - 50 • Research: evidence to support statement--------------------------------------- 10 • bibliography and footnotes --------------------------------------- 10 . • sub total - - - - - - - - - 20 • Composition: grammar ----------------------------------------------------------- 10 • format and originality ------------------------------------ -------- 10 • writing skill ---------------------------------------------------------- 10 . • sub total - - - - - - - - - 30 • TOTAL POINTS----------------->100 • PENALTY: five (5) points will be deducted from the total score for each twenty-five words under 400 or over 500 in the Ag Expressionsitself. • Institute Visibility: The NYFEA Institute will be the showcase for the Ag Expressions Contest. One of the evening banquets will feature a reserved table for all national contestants and their companions. The evening activities will include the introduction and presentation of certificates of participation to each contestant. The presentation of awards to the three winners will be made at that time. • Awards: The three NYFEA Ag Expressions Contest winners will receive certificates of accomplishment and other prizes subject to the level of sponsorship. The top (if not all three) essays shall be reprinted in national publication(s). This will be announced at the Institute.

  31. . • Agricultural Expressions Contest (Youth Version) • Objectives: • 1. Provide an opportunity for both consumers and agriculturists to better understand each other. • 2. Promote agriculture and encourage more appreciation for the quality and quantity of food available in the United States. • 3. Provide an opportunity for communication and interaction between consumers and agriculturists. • 4. Promote NYFEA as a dynamic organization in the field of agriculture. • Youth Perceptions: • 5. Promote a better understanding of agriculture and natural resources among young people in America. • 6. Encourage appreciation of the benefits of agriculture and the renewable resources available in the United States. • Contestant Eligibility: Any Sophomore, Junior or Senior enrolled in High School under the age of 18. No past winner of the NYFEA Ag Expressions Contest will be eligible to participate. • Topics: Writers competing in the contest must submit a 400-500 word statement (essay) on a current agricultural or environmental topic that will provide a positive perspective of agriculture/renewable resources to an audience of both consumers and producers. • Eligibility: Those participants who qualify for the NYFEA Ag Expressions contest must submit 1) their essay, 2) a brief biographical sketch, 3) a release to replicate essay, and 4) a photograph to the NYFEA office no later than September 1. • Selection Process: Any national entry postmarked after September 1 shall be assessed a five point penalty against the contestant’s final score. All competitors will be invited to attend the Institute and will be recognized at the Award ceremony at the Institute. • Selection of the three (3) NYFEA Ag Expressions Award winners will be decided by a panel of judges consisting of: 1- consumer leader, 2- a teacher of composition and 3 - an agricultural representative. Each candidate’s essay and biography will be duplicated and provided to each judge for consideration prior to the National Institute. • Scoring Criteria for Agricultural Expressions: • Content: consideration of other's viewpoints ------------------------------- 15 • accurate and convincing ------------------------------------------ 20 • conducive to reception (readability) ------------------------------- 15 . • sub total - - - - - - - - - 50 • Research: evidence to support statement--------------------------------------- 10 • bibliography and footnotes --------------------------------------- 10 . • sub total - - - - - - - - - 20 • Composition: grammar ----------------------------------------------------------- 10 • format and originality -------------------------------------------- 10 • writing skill ---------------------------------------------------------- 10 . • sub total - - - - - - - - - 30 • TOTAL POINTS----------------->100 • PENALTY: five (5) points will be deducted from the total score for each twenty-five words under 400 or over 500 in the Ag Expressionsitself. • =========================================================================== • Institute Visibility: The NYFEA Institute will be the showcase for the Ag Expressions Contest. One of the evening banquets will feature a reserved table for all national contestants and their companions. The evening activities will include the introduction and presentation of certificates of participation to each contestant. The presentation of awards to the three winners will be made at that time. • Awards: The three NYFEA Ag Expressions Contest winners will receive certificates of accomplishment and other prizes subject to the level of sponsorship. The top (if not all three) essays shall be reprinted in national publication(s). This will be announced at the Institute.

  32. . • Agricultural Expressions Contest (Member Version) • Objectives: • 1. Provide an opportunity for both consumers and agriculturists to better understand each other. • 2. Promote agriculture and encourage more appreciation for the quality and quantity of food available in the United States. • 3. Provide an opportunity for communication and interaction between consumers and agriculturists. • 4. Promote NYFEA as a dynamic organization in the field of agriculture. • Agriculture's Perceptions: • 5. Provide an educational opportunity for NYFEA members to voice their pride and concerns for agriculture. • 6. Enhance the writing skills of participants while providing them an opportunity to voice their opinions on issues facing agriculture today. • Contestant Eligibility: Any member of NYFEA who is not employed in a systematic ag education career or past winner of the NYFEA Ag Expressions Contest will be eligible to participate. • Topics: Writers competing in the contest must submit a 400-500 word statement (essay) on a current agricultural or environmental topic that will provide a positive perspective of agriculture/renewable resources to an audiences of both consumers and producers. • Eligibility: Those participants who qualify for the NYFEA essay contest must submit 1) their essay, 2) a brief biographical sketch, 3) a release to replicate essay, and 4) a photograph to the NYFEA office no later than September 1. • Selection Process: Any member may participate. Any entry postmarked after September 1 shall be assessed a five point penalty against the contestant’s final score. All contestants will be invited to attend the Institute and will be recognized at the award ceremony at the Institute. • Selection of the three (3) NYFEA Ag Expressions Award winners will be decided by a panel of judges consisting of: 1- consumer leader, 2- a teacher of composition and 3 - an agricultural representative. Each candidate’s essay and biography will be duplicated and provided to each judge for consideration prior to the National Institute. • Scoring Criteria for Agricultural Expressions: • Content: consideration of other's viewpoints ------------------------------- 15 • accurate and convincing ------------------------------------------ 20 • conducive to reception (readability) ------------------------------- 15 . • sub total - - - - - - - - - 50 • Research: evidence to support statement--------------------------------------- 10 • bibliography and footnotes --------------------------------------- 10 . • sub total - - - - - - - - - 20 • Composition: grammar ----------------------------------------------------------- 10 • format and originality -------------------------------------------- 10 • writing skill --------------------------------------------------------- 10 . • sub total - - - - - - - - - 30 • TOTAL POINTS----------------->100 • PENALTY: five (5) points will be deducted from the total score for each twenty-five words under 400 or over 500 in the Ag Expressions itself. • =========================================================================== • Institute Visibility: The NYFEA Institute will be the showcase for the Ag Expressions Contest. One of the evening banquets will feature a reserved table for all national contestants and their companions. The evening activities will include the introduction and presentation of certificates of participation to each contestant. The presentation of awards to the three winners will be made at that time. • Awards: The three NYFEA Ag Expressions Contest winners will receive certificates of accomplishment and other prizes subject to the level of sponsorship. The top (if not all three) essays shall be reprinted in national publication(s). This will be announced at the Institute.

  33. . • NYFEA FARM AND RANCH MANAGEMENT PROGRAM • The contest will be evenly divided among the areas listed below. One or more management problems or exercises will be included for most areas as well as knowledge questions about the subject matter. Emphasis will be placed on practical knowledge and management skills. • The following is a list, although not all - inclusive, of areas to be included in the contest: • DECISION-MAKING PROCESS - management definition, economic principles involved (diminishing returns, comparative advantage, economic relationships among enterprises), choosing enterprises, types of farm organization and implications, and owning vs. leasing. • RESOURCE ACQUISITION AND TRANSFER - concepts of property, requirements for ownership, restrictions, ways of ownership and transfer of real estate, valuation and appraisal, deeds, wills, and property value trends and changes. • FARM MANAGEMENT TOOLS FOR PLANNING AND ANALYSIS - budgets (complete and partial), farm records, cash flow analysis, net worth statement (balance sheet), income statement, measures of solvency, liquidity and success in farm operation. • TAXES AND MANAGEMENT - goal of tax management, emphasis on federal income tax (basis for filing, accounting methods, gross farm profit net taxable income, deductions, exemptions, depreciation, depletion, capital gains, and cost basis in property), and property taxation. • RISK AND UNCERTAINTY - types of risk; evaluation, transfer and reduction; marketing decisions; and the place of insurance. • MANAGEMENT IN TODAY'S ENVIRONMENT - information sources and use, farm business analysis associations, use of computers, alternative agriculture, and policy considerations. • The purpose of the program is to stimulate members to learn and improve their business management skills. It is an opportunity for individuals to test their management skills learned through their educational program against those of others across the country. • Objectives: • I. Individuals competing in the contest will apply economic principles in management decision making while analyzing the total farm business. • A. Production Function • 1. Diminishing Returns • 2. Profit Maximizing Point: Benefit-Cost: MC=MR • B. Opportunity Cost • C. Cost Analysis (fixed-variable) • D. Input Combinations • E. Enterprise Selection • 1. Equi-Marginal Principle • 2. Substitute, complementary products • II. Individuals competing in the contest will select the most appropriate type of farm business organization for a given situation. • A. Sole Proprietorship • B. Corporations • C. Partnerships • III. Individuals competing in the contest will use records and management resources for optimum profit. • A. Analysis of Records • 1. Profit and Loss • 2. Financial Statement • a. Ratios • i. Solvency • ii. Liquidity • iii. Profitability • iv. Enterprise: Labor and Feed Efficiency • b. Inventory, Assets, Liabilities, Net Worth • B. Budgeting • 1. Partial Budgeting • 2. Total Farm Budgeting

  34. . • 3. Enterprise • C. Cash Flow Analysis • D. Marketing • 1. Cash Markets • 2. Futures • 3. Forward Contracting • 4. Options • E. Market and Purchasing Structure • 1. Cooperatives • 2. Independents • F. Basic Tax Management • 1. Depreciation • 2. Investment Credit • 3. Capital Gains and Losses • G. Acquiring Capital • 1. Credit • a. Sources • b. Loan Applications • c. Interest • d. Time-Value of Money • 2. Leasing Real Property • 3. Land Acquisition and Ownership • 4. Machinery Management • a. Purchase • b. Lease vs. Purchase • 5. Insurance • a. Life Insurance • b. Property Insurance • H. Agriculture Law • 1. Estate Planning • 2. Firm Structure • 3. Taxes • ___________________________________________________________________________________________________ • Contest Format • The Farm and Ranch Management Program will consist of two parts, a written test and a problem solving analysis. • PART I - A Written Test • The written test of the Farm and Ranch Management Program is designed to test members' understanding of economic principles in farm management. • PART II - Problem Solving Analysis • The problem solving analysis portion of the Farm and Ranch Management program is designed to determine the member's ability to apply principles of farm management to the decision making process by actual problem analysis and justifying the decisions made. • Rules and Regulations for the Program • 1. Members will work individually. Contestants may use silent battery powered calculators during the contest. • 2. When scoring the problems, full credit will be given for accuracy and partial credit will be given for answers where procedure is followed correctly and there is a math error if it can be discernible from the work shown. • 3. Any member may participate. There is no limit of contestants that can enter. • 4. Once a person has won the competition, he/she may not reenter the following year. He/she may reenter the contest after the off year. • Plan of Action for Hosting • Mission: To encourage agricultural leaders to develop and refine their skills as managers, economists, marketers, decision makers, analysts, etc. of farms, ranches and other agribusinesses.

  35. . • Purpose: To encourage men and women to refine their overall business management skills so they have a better opportunity to succeed. • Objective: • 1- State contests in all states • 2- Effective communications with all contestants • 3- National action plan for the promotion of contest participants • 4- An article highlighting the farm and ranch management activities • Action Steps: • January - Prepare follow up reports on NYFEA convention activities. Write articles for the NYFEA publications. Send letters to state executives encouraging previous year's participants. • February - Draft a letter congratulating previous year's winners. Send press release on winners. • March - Send a letter to sponsor to thank for support. Include description of previous year's activities. • April - Arrange for room for test, arrange for test writer, draft article in magazine sharing the material needed to do well on the test, etc. for upcoming contest. Have past year's winners draft a letter to editor to local papers supporting ag ed and NYFEA. • May - Contact host state to finalize details. Collect names of state applicants. Draft letters asking for names of potential participants from states. Outline expectations and make sure each national contestant has a copy of the guidelines. • June - Contact state winners and ask them to attend the Institute to compete. • July - Draft memo to convention chair to request sight inspection of the Institute location. • August - Draft a letter to test writer to confirm test is complete. • September - Collect final data for test. • October - Send letters to states reminding them that they should encourage contestants for Institute contest. • November - Make sure plaques and awards are prepared. • December - Hold contest and recognize winners.

  36. . • PHOTO OF AGRICULTURE CONTEST • Objectives: • Provide an educational program that inspires participation from members throughout NYFEA. • Enhance agricultural promotion opportunities by inspiring photography of the farms, ag businesses, rural communities, activities of Young Farmer chapters, agriculture related human interest items, etc. of America. • Encourage members to take quality photographs, which may be used for the NYFEA “Leader for Ag” magazine. • Provide a rewarding and fun-filled experience where members are excited about participating. • Contestant Eligibility: Any active member of NYFEA can enter. Past state or national winners of the NYFEA Photo contest are not eligible the year after they win. Individuals submitting photographs release copyrights to NYFEA. • Rules - Individual Category • Each member or advisor may submit one photo in each of the following categories: • A. Chapter Activities B. Human Interest (agriculture related) C. Rural Scenery. • Entries are recommended to be 5 x 7 color print(s) mounted on an 8 x 10 poster board. • All pictures must have a title, which may be located on the front, back or both of the picture. • General Rules • Deadline - Photo’s must be delivered by close of registration on the opening day of the Institute. • All entries must be identified on the back of picture with name, chapter, home address, title of picture and category. Attach securely. • Entries may be picked up at the Institute registration area last day of the Institute or when announced by the Institute Committee. • Must be original photographs taken by the person that has submitted the photo or photos. • Topics: Photographers competing in the contest must present a photograph of an agricultural, environmental, agribusiness, or rural lifestyle topic that will provide a positive perspective of agriculture/renewable resources to an audience of consumers and producers. • Selection Process: Photography winners will be selected through a process developed mutually by NYFEA and the sponsor with consideration given to the accepted photographic principle. Applications must be received by the closing of the first official day of the Institute. Entries will not be accepted after that deadline. • Presentation: Presentations will occur during the NYFEA Institute. Selection of three national photography winners will be made by a panel of judges consisting of a consumer leader, an agricultural leader and a photograph expert. The names of the judges for the contest will be secured by NYFEA by Sept. 1. prior to the Institute activities. NYFEA is responsible for providing judges a copy of the photo. Judges will evaluate prior to the close of the Institute. • Criteria for Selection: The judges will base their decisions on criteria established by the photographic profession, on the agricultural message communicated and on the potential utilization of the photo. • Professional photographs are not eligible for the contest. • Awards: In addition to any state awards, the three national photography winners will receive a plaque and be recognized at the Institute. They will receive additional awards as sponsorship allows. • If You Want To Enter: Contact the NYFEA office or send in a letter stating your desire to compete. For more information about the Photo Contest contact NYFEA, PO Box 20326, Montgomery, AL 36120, or phone 334-288-0097. • Plan of Action for Hosting • Mission: To encourage agricultural leaders to develop and refine their skills as photographers. Further, to utilize the photos to provide illustrations of American agriculture's importance to society. Finally, to build a historical record of American agriculture through photographs. • Purpose: To encourage more men and women to take an active role in the support of agriculture by capturing the uniqueness of farm life through photos. To promote the development of local photo contest.

  37. . • Objective: • 1- Photos submitted from all the states • 2- Support the magazine by using the photos • 3- National action plan for the promotion of contest winner • 4. Potentially use photographs for the NYFEA “Leader for Ag” magazine. • Action Steps: • January - Prepare follow up reports on NYFEA convention activities. Write articles for the NYFEA publications. Send letters to state executives encouraging previous year's participants. • February - Draft a letter congratulating previous year's winners. • March - Send a letter to sponsors to thank them for support. • April - Arrange for photos to be displayed at Institute. Make sure Institute Committee is ready to receive photo entries during the first day of registration. • May - Contact host state for identification of judges. Collect names of state applicants. Draft letters congratulating each applicant. Outline expectations and make sure each national contestant is invited to the Institute. • June - Have past year's winners draft a letter to editor of local papers supporting erg ed and NYFEA. • July - Draft memo to Institute Chair to request sight inspection of the Institute location. • August - Draft a letter to judges confirming participation in December. • September - Notify media and members of current year's contest. • October - Draft press release for contest. • November - Finalize judges. Prepare any press information that judges need. Make sure plaques and awards are prepared. • December - Receive entries, hold contest and recognize winner.

  38. . • Chapter Community Service Award • 1. This recognition is sponsored by the _________________________________________________. • 2. To be eligible, the community projects must be conducted by active NYFEA chapter members. Also, the application must be submitted by September 1. • 3. The national winners will receive a prize that is consistent with the sponsorship. • 4. Presentations will be made at the NYFEA Institute. The recipients must be present to receive the award. • Nomination Form • 1. Project information • Title of Project ________________________________________Date of Project _____________ • Location of activity ______________________________________________________________ • City _____________________________________ State __________________ Zip _________ • Mission of Project ______________________________________________________________ • 2. Chapter Information • Chapter Advisor ________________________________________________________________ • Name of NYFEA Chapter _________________________________________________________ • Complete address ______________________________________________________________ • City ____________________________________ State __________________ Zip ___________ • Telephone _____________________________________________________________________ • Total Members _________________________________________________________________ • Years of experience in adult agricultural education ______________________________________ • Please respond to the following on a separate sheet and submit it with this form. • 3. Verification of Project • ____________________________________________________________ • Witnessed by Chapter Advisor • ____________________________________________________________ • Witnessed by State officer or staff • ____________________________________________________________ • Witnessed by Local leader • 4. Program Information • a. Provide a description of the community service project including purpose, goals, accomplishments and list of participants. • b. Provide a resume of other community projects participated in during the past year. • c. Provide a budget of the programs. • d. Explain how the chapter has been involved in the NYFEA and local agricultural education programs. • e. Explain involvement with agriculture organizations, commodity groups, charities, etc. • f. List the scope to which your project had impact? How many people participated and how many were helped? What agricultural goals were reached? • 5. Individual Involvement

  39. . • a. List sponsors who assisted in the program. • b. List community and civic organizations of which member is presently involved. • 6. Selection of top project will be made by a panel of an agribusiness representative, consumer representative, farmer, and agricultural education instructor. • Action Plan for Hosting • Mission: To encourage agricultural leaders to develop and refine their skills in community service. Further, to utilize the service projects to encourage agricultural awareness. Finally, to build leadership skills through an application of service projects. • Purpose: To encourage more men and women to take an active role in the support of agriculture by serving others through the application of service projects. To build leadership skills. • Objective: • 1- Service projects submitted from all the states • 2- Encourage greater involvement by promoting service projects. • 3- National action plan for the promotion of contest winner • 4. Use service project reports to show organizational impact. • Action Steps: • January - Prepare follow up reports on NYFEA convention activities. Write articles for the NYFEA publications. Send letters to state executives encouraging previous year's participants. • February - Draft a letter congratulating previous year's winners. • March - Send a letter to sponsors to thank them for support. • April - Arrange for awards to be presented during the Institute. Make sure Institute is used as a vehicle for promoting a service agenda. • May - Contact host state for identification of judges. Collect names of state applicants. Draft letters congratulating each applicant. Outline expectations and make sure each national contestant is invited to the Institute. • June - Have past year's winners draft a letter to editor of local papers supporting ag ed and NYFEA. • July - Draft memo to Institute Chair to request sight inspection of the Institute location. • August - Draft a letter to judges confirming participation in December. • September - Notify media and members of current year's contest. • October - Draft press release for contest. • November - Finalize judges. Prepare any press information that judges need. Make sure plaques and awards are prepared. • December - Receive entries, hold contest and recognize winner.

  40. . Service Projects are fun and a great way to learn! The NYFEA educational strategic plan is entitled Education for American Agriculture. It is designed to take NYFEA into the future as agriculture’s finest leadership development, business management training and community service organization. Members of NYFEA have the opportunity to participate in Education for American Agriculture’s three pronged approach to success. NYFEA believes that leadership is a skill that every member can learn. However, to become a leader for agriculture, a person must follow a simple formula: 1. Attain knowledge - Through courses on leadership, management and ag production, members are able to gain knowledge. 2. Practice implementing the information - Using the NYFEA menu of contests a person can practice effective leadership and refine business practices. 3. Apply what has been learned - Through the community service programs, NYFEA members apply the information dealing with ag literacy, world hunger, scholarships for young people, farm safety, and school involvement. The service project guidelines are designed to provide NYFEA members with the tools they need to apply their skills. This NYFEA handbook contains a sample of how to get involved with the community. Guidelines for entering the service projects. It also outlines the requirements for successful service projects. This is a tool that should make it easier for local organizations to host projects. For additional information, please call NYFEA.

  41. . • Innovative Grant Awards • A. DESCRIPTION - Through funding provided by sponsorship on the national level, state associations are encouraged to develop new, innovative programs to strengthen the state association. Programs can be for any amount but the maximum grant should be $1000.00 per year for any state association. • Grant preference shall be given to those programs which are intended to continue for a period of years or through which benefits will be received over an extended period of time. Grant requests for educational programs and service projects will also be given priority. In the event promotional activities are not covered by the state association the national reserves the right to utilize a portion of the funds to insure adequate information sharing. • Applications for the grant must be received by the NYFEA prior to May 1. A budget for the total cost of the program (which may exceed the amount for the grant) must be part of the application. • A check for the approved grant will be presented at a reasonable time following selection. Upon completion of the program, a written summary of the program suitable for printing in a NYFEA publication should be presented to National for the state to remain viable for future grants. • B. GUIDELINES - A state may submit one entry per year. It must be submitted by the executive body of the chartered State Association and received in the national office prior to May 1. • 1. The program must be innovative for the state association. • 2. Grant preference shall be given to those programs that meet an ongoing or continuing need. • The grant is intended to be used as "seed" money. (i.e. educational programs and community • service projects) • 3. Proposals must include a program budget. If the program budget is larger than the amount of • the grant, the total costs should be reflected. • 4. Each state recipient must be agreeable to lending guidance, advice and a printed format to • other states interested in a similar innovative program. • 5. Each state recipient shall provide a report suitable for publication by the National Association • and an oral report with a copy of the product produced, if applicable, to the NYFEA Board • of Directors. • 6. Grant monies will be awarded on a timely basis. Unclaimed moneys will be utilized to promote future • participation. • 7. Deadline dates are as follows: • May 1 State applications due in NYFEA Executive Director's office. • Selection will be made by committee from NYFEA that Includes agricultural educators, farmers and business people. • The selection committee will meet during the Summer Business Meeting to make the selections. • Fall State recipients to be notified. • Institute Recognition and progress report/plan will be presented by recipient. • State recipients will provide written summaries or evaluations to the NYFEA office. • Evaluation/Selection • 1. Proposal applications are to be brief. They must include, however, the following information: • a. Name of state applying for grant • b. Name or title of the program • c. Need for the program • d. Purpose or description of the program • e. Expected outcomes • f. Anticipated completion date • g. Budget • h. Project Director (name, title, address and phone number) • 2. Each application will be scored by the evaluators using the following criteria. The evaluators will then have the opportunity to meet as a committee finalize the placing. • a. Need for the program - 20 points • Information to include a statement of need and how the need was determined and how it is justified. • b. Purpose of the program - 20 points

  42. . • . Information to include how the program meets the need identified in #1. • c. Expected outcome of the program - 20 points • Information to include what will be the short term and long term effect of the program. • d. Budget - 20 points • Information to include anticipated costs to carry out the program, the amount of budget requested as grant and other resources to be used to complete the program. • e. Evaluation/Follow up - 20 points • Describe the procedure to be used to evaluate the extent to which anticipated needs were met. Also include plans to continue program for the future. • EVALUATION FORM - COMPETITIVE STATE GRANT • GRANT EVALUATION AMOUNT • STATEREQUESTPLACINGRECOMMENDED • ______________________________________________________________________________ • ______________________________________________________________________________ • ______________________________________________________________________________ • ______________________________________________________________________________ • Plan of Action for Hosting • Mission: To encourage chartered NYFEA state associations to develop innovative approaches to accomplishing the objectives of the state and national associations. • Purpose: To encourage new and creative means of delivering leadership development, business management training and community service projects. To motivate the state associations to participate in NYFEA leadership training, business management and community service activities. • Objective: • 1- Increased number of state participants. • 2- Effective communications with all states. • 3- National action plan for the promotion of contest winners. • 4- A follow up article showing the innovative grants after implementation. • 5- An action plan for the winners during the months after the Institute • Action Steps: • January - Prepare follow up reports on convention activities. Write articles for the association publications. Send letters to executives encouraging previous year's participants. • February - Draft a letter congratulating previous year's winners. • March - Send a letter to sponsor to thank them for support. Include copies of previous year's activities. • April - Arrange for presentations from the previous year’s winners during the Winter Institute. • May - Contact future president for identification of judges. Collect names of state applicants. Draft letters congratulating each local winner. Outline expectations and make sure each contestant has a copy of the guidelines. • June - Draft a letter to judges confirming participation. Reserve a sight for the community service project. • July - Draft memo to executive director to request sight inspection of the Institute location. Contact sight of service project. • August - Draft a letter to judges thanking for help. Arrange for delivery of grant dollars. • September - Secure media exposure for winners. • October - Send letters to contestants reminding them that they should register for Institute. Draft press release for winners. Recruit press visits. • November - Make sure dollars have been delivered. • December - Visit with year’s winners at Institute.

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