PowerPoint Tutorial 1 Creating a Presentation

1. PowerPoint Tutorial 1Creating a Presentation

2. Objectives • Open and view an existing PowerPoint presentation • Switch views and navigate a presentation • View a presentation in Slide Show view • Plan a presentation • Create a presentation using a template New Perspectives on Microsoft Office PowerPoint 2007

3. Objectives • Edit text on slides • Add, move, and delete slides • Promote and demote bulleted text • Check the spelling in a presentation • Use the Research task pane • Create speaker notes • Preview and print slides, handouts, and speaker notes New Perspectives on Microsoft Office PowerPoint 2007

4. What Is PowerPoint? • PowerPoint is a powerful presentation graphics program that provides everything you need to produce an effective presentation in the form of on-screen slides, a slide presentation on a Web site, or black-and-white or color overheads • Using PowerPoint, you can prepare each component of a presentation: individual slides, speaker notes, an outline, and audience handouts New Perspectives on Microsoft Office PowerPoint 2007

5. Opening an Existing PowerPoint Presentation New Perspectives on Microsoft Office PowerPoint 2007

6. Switching Views and Navigating a Presentation • The PowerPoint window contains features common to all Windows programs, as well as features specific to PowerPoint • Slide pane • Notes pane • Slides tab • Thumbnails • Outline tab New Perspectives on Microsoft Office PowerPoint 2007

7. Switching Views and Navigating a Presentation • At the lower right of the PowerPoint window, on the status bar to the left of the Zoom slider, are three buttons you can use to switch views • Normal view • Slide Sorter view • Slide Show view New Perspectives on Microsoft Office PowerPoint 2007

8. Viewing a Presentation in Slide Show View • Slide Show view is the view you use when you present an on-screen presentation to an audience • When you click the Slide Show button on the status bar, the slide show starts beginning with the current slide • When you click the Slide Show button on the View tab on the Ribbon or press the F5 key, the slide show starts at the beginning of the presentation • In Slide Show view, you move from one slide to the next by pressing the Spacebar, clicking the left mouse button, or pressing the → key New Perspectives on Microsoft Office PowerPoint 2007

9. Viewing a Presentation in Slide Show View • When you prepare a slide show, you can add special effects to the show: • Slide transitions • Animations • Progressive disclosure • Footer New Perspectives on Microsoft Office PowerPoint 2007

10. Planning a Presentation • Planning a presentation before you create it: • Improves the quality of your presentation • Makes your presentation more effective and enjoyable • Saves you time and effort • As you plan your presentation, you should determine the following aspects: • Purpose of the presentation • Type of presentation • Audience for the presentation • Audience needs • Location of the presentation • Format New Perspectives on Microsoft Office PowerPoint 2007

11. Using Templates • PowerPoint helps you quickly create effective presentations by using a template • A PowerPoint file that contains the colors, background format, font styles, and accent colors for a presentation • Click the Office Button , and then click New • In the pane on the left side of the New Presentation dialog box, click New from existing in the list under Templates • Double-click the template you wish to use New Perspectives on Microsoft Office PowerPoint 2007

12. Using Templates New Perspectives on Microsoft Office PowerPoint 2007

13. Modifying a Presentation • A placeholder is a region of a slide, or a location in an outline, reserved for inserting text or graphics • A text box is an object that contains text • An Active text box appears with dashed lines and sizing handles around the text • Sizing handles are small circles and squares on the corners and sides of the text box New Perspectives on Microsoft Office PowerPoint 2007

14. Modifying a Presentation • A bulleted list is a list of “paragraphs” with a special character to the left of each paragraph • Bulleted item • First-level bullet • Second-level bullet • Subbullet • A numbered list is a list of paragraphs that are numbered consecutively on the slide • In all your presentations, you should follow the 6 x 6 rule as much as possible: Keep each bulleted item to no more than six words, and don’t include more than six bulleted items on a slide New Perspectives on Microsoft Office PowerPoint 2007

15. Creating Effective Text Presentations • Think of your text presentation as a visual map of your oral presentation. Show your organization by using overviews, making headings larger than subheadings, and including bulleted lists to highlight key points and numbered steps to show sequences • Follow the 6 × 6 rule: Use six or fewer items per screen, and use phrases of six or fewer words. Omit unnecessary articles, pronouns, and adjectives • Keep phrases parallel. For example, if one bulleted item starts with a verb, all the other bulleted items should start with a verb. Or, if one bulleted list is a complete sentence, all the items should be complete sentences • Make sure your text is appropriate for your purpose and audience New Perspectives on Microsoft Office PowerPoint 2007

16. Editing Slides • The slide title text is a text box at the top of the slide that gives the title of the information on that slide • The slide content is a large box in which you type a bulleted or numbered list or insert some other kind of object • You also can enter text using the Outline tab New Perspectives on Microsoft Office PowerPoint 2007

17. Editing Slides New Perspectives on Microsoft Office PowerPoint 2007

18. Deleting Slides • In Normal view, go to the slide you want to delete so it appears in the slide pane, and then click the Delete button in the Slides group on the Home tab or • Click the desired slide thumbnail in the Slides tab, click the slide icon in the Outline tab, or in Slide Sorter view, select the slides you want to delete, and then press the Delete key New Perspectives on Microsoft Office PowerPoint 2007

19. Adding a New Slide and Choosing a Layout • A layout is a predetermined way of organizing the objects on a slide including placeholders for title text and other objects • When you insert a new slide, it appears after the current slide, with the default layout, Title and Content New Perspectives on Microsoft Office PowerPoint 2007

20. Adding a New Slide and Choosing a Layout New Perspectives on Microsoft Office PowerPoint 2007

21. Promoting, Demoting, and Moving Outline Text • Working in the Outline tab gives you more flexibility because you can see the outline of the entire presentation • To promote an item means to raise the outline level of that item • To demote an item means to decrease the outline level New Perspectives on Microsoft Office PowerPoint 2007

22. Promoting, Demoting, and Moving Outline Text New Perspectives on Microsoft Office PowerPoint 2007

23. Promoting, Demoting, and Moving Outline Text • You can move outline text by dragging the text in the Outline tab New Perspectives on Microsoft Office PowerPoint 2007

24. Moving Slides in Slide Sorter View • In Slide Sorter view, PowerPoint displays all the slides as thumbnails, so that several slides can appear on the screen at once • On the status bar, click the Slide Sorter button • Dragging and dropping slides in Slide Sorter view will rearrange them in the presentation New Perspectives on Microsoft Office PowerPoint 2007

25. Moving Slides in Slide Sorter View New Perspectives on Microsoft Office PowerPoint 2007

26. Checking the Spelling in a Presentation • Before you print or present a slide show, you should always perform a final check of the spelling of all the slides in your presentation • PowerPoint does two types of spell check: • The regular type is when PowerPoint finds a word that’s not in its dictionary • The other type is called contextual spelling, which checks the context in which a word is used New Perspectives on Microsoft Office PowerPoint 2007

27. Checking the Spelling in a Presentation New Perspectives on Microsoft Office PowerPoint 2007

28. Using the Research Task Pane • PowerPoint enables you to search online services or Internet sites for additional help in creating a presentation • A thesaurus contains a list of words and their synonyms, antonyms, and other related words • You access the Research task pane by clicking the Review tab on the Ribbon, and then clicking either the Research or the Thesaurus button in the Proofing group New Perspectives on Microsoft Office PowerPoint 2007

29. Using the Research Task Pane New Perspectives on Microsoft Office PowerPoint 2007

30. Creating Speaker Notes • Notes (also called speaker notes) help the speaker remember what to say when a particular slide appears during the presentation • They appear in the notes pane below the slide pane in Normal view • You can also print notes pages with a picture of and notes about each slide New Perspectives on Microsoft Office PowerPoint 2007

31. Previewing and Printing a Presentation • PowerPoint provides several printing options • Color, grayscale, or pure black and white • Handouts are printouts of the slides themselves; these can be arranged with several slides printed on a page • Overhead transparency film • Print Preview allows you to see the slides as they will appear when they are printed New Perspectives on Microsoft Office PowerPoint 2007

32. Previewing and Printing a Presentation New Perspectives on Microsoft Office PowerPoint 2007

33. Previewing and Printing a Presentation New Perspectives on Microsoft Office PowerPoint 2007