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TEAM: From Application to Obligation

TEAM: From Application to Obligation. Entering your project application and getting all the right approvals. TEAM:Tracks FTA program funds. (non-administrative). Where they come from (operating budgets) Who they go to (recipients) What they are used for (projects) By Schedule (milestones)

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TEAM: From Application to Obligation

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  1. TEAM: From Application to Obligation Entering your project application and getting all the right approvals

  2. TEAM:Tracks FTA program funds (non-administrative) • Where they come from (operating budgets) • Who they go to (recipients) • What they are used for (projects) • By Schedule (milestones) • By Activity (budgets) • Reservations & Obligations (promised & dedicated amounts) • Disbursements (payments)

  3. Project Types • Program Grants (Formula Program, New Starts, Capital Program) • Cooperative Agreements (Hire a contractor to do a project that has significant Federal Involvement) • Contracts/Procurements (Hire a contractor to do a project) • General Working Agreements (Volpe) • Inter-agency Agreements (Outside DOT) • Intra-agency Agreements (Within DOT)

  4. All FTA Projects Have… • A place on the FTA Program Plan or in a Concept Memo • An Approval Package (SOW, GCE, etc.) • A Project Record in TEAM (Application) • Project Information • Set of tasks to be performed • Budget • Schedule of activities

  5. Approval Package • Differ by project type (inter/intra agency, grant, procurement, etc) • Templates on FTANet/Electronic Forms/TEAM Forms • Includes: • Approval memo • Statement of Work • Government Cost Estimate

  6. TEAM Project Life Cycle TEAM Training: From Application to Obligation Project application created Project number assigned Signoffs and Approvals Operating budget money is reserved Project awarded Project award executed Project managed Project closed TEAM Training: Data Analysis TEAM Training: Project Management

  7. Creating the Project Application • Create New Application • Copy an existing project application • Amend an existing project application • Change in award or duration

  8. Parts of the Project Application • Project Information • program, costs, contact info, etc. • Budget • task details and their costs • Milestones • schedule of deliverables • Environmental Findings • required environmental classification • Fleet Status • discription of fleet changes

  9. Signoffs and Approvals • Assign Project Number • Review/Concur Dates • FTA Comments

  10. Submit the Application • “Paper” Application • FTA staff is entering the application in TEAM • “Electronic” Application • The recipient is entering the application in TEAM • “Signs” using a PIN

  11. Reserve the Funds • Find the right Account • Use oldest money first • Select Account Classification Code • Specify Financial Purpose Code

  12. Getting Help • TEAM Home Page • User’s Guide • Training Schedules • Activity Line Item Tree (ALI Codes) • TEAM Guidance-HQ • Approval Package Templates • FTANet/Electronic Forms/Team Forms (Linda Sorkin) • Team.HelpDesk@fta.dot.gov

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