OOI STATUS UPDATE October 2018 Developments Since March 2017 Board Meeting

1. OOI STATUS UPDATE October 2018 Developments Since March 2017 Board Meeting

2. OOI 2.0 Has a Good Foundation to Build On! • The OOI Team completed a successful transition of OOI 1.0 Program to 2.0 • NSF communicated their acceptance of 1.0 transition deliverables and expressed appreciation to the COL and 2.0 team for a job well done • OOI 1.0 finished with all but two locations functioning • Southern Ocean Array back online in late 2018 through an international agreement with 2 UK entities • The Cabled Array has 84 instruments currently up and running • 11 new PI instruments now online • Gliders were allowed back in the water in March 2018 • 12 were in operation as of 9/30 • The OOI Team successfully migrated the West Coast Data Center to Seattle the week of 9/30 for improved 2.0 performance and cost savings • Many Data Workshops and “Hackathon” activities were completed in 2018 growing greater program awareness and data utilization among the scientific community • No Cost Extension (NCE) work has already been approved and begun • Lessons Learned work to begin soon

3. OOI Program Transition Highlights • Transition wasn’t easy… it required a LOT of communication and oversight! • Weekly meetings with each of 6 transition working groups • Weekly IO PM transition status/prioritization meeting • Weekly transition status updates to COL Leadership Team • Weekly transition status updates to NSF, RU, 2.0 team • PM “face to face” Transition Meetings: • March: Transition Preparation (at COL) • June: Transition Implementation (at WHOI) • September: Transition Deliverable Status (at WHOI)

4. OOI Program Transition Highlights • OOI 1.0 Successfully Transitioned all Program Activities to 2.0 on 10/1/2018 • CI Transition Deliverables: • CI Technical Data Package (TDP) documentation priorities set by 2.0, author teams formed • 26 CI TDP documents were created and reviewed by the OOI 1.0 team and transitioned on 9/30 • Full examination and documentation of current CI capabilities (not requirements) completed • CI TDP represents significant “CI management” documentation for 2.0, including future analysis of alternatives. (most ever made available on the OOI CI system in its history!) • Existing CI hardware, software, systems and operations management transferred to 2.0 PMO • Configuration Management, Safety and Quality information was transitioned to WHOI resources • Community Engagement Report and Recommendations provided to 2.0 PMO team • All relevant permits and group memberships were transitioned • All relevant contracts and subcontracts were transitioned • Initial OOI property inventory list was provided to OOI 2.0 – Final inventory report is due to NSF on 10/31/2018 • OOI 1.0 Data Team Risk Mitigation: COL facilitated transition and training activities for the new 2.0 team • Many other OOI 1.0 PMO documents shared with 2.0 personnel via secured Sharepoint

5. OOI Operational Activities • NSF Approved Glider Operations were re-established on 3/13/2018! • As of 9/30, 12 gliders were in operation across the OOI locations • Infrastructure Highlights: • As of 9/30/2018, the majority* of the Infrastructure was operating as planned and providing expected value • 7 Cruises were successfully completed in 2018 • All existing infrastructure turned • Recovered equipment from Argentine Basin site

6. OOI Operational Activities • Portions of the cabled array that had been accidentally trawled in late 2017 were successfully recovered in 2018 • (some components may be re-used in 2.0) • OOI implemented 11 new PI instruments and turned 2 PI instruments on the Cabled Array in 2018 • OOI implemented 1 PI request through glider modification on the Irminger Array in 2018 • OOI expects many more in the future!

7. OOI Operational Activities • COL developed Scientific Change Process documents with input from the Science Oversight Committee (SOC) • These were provided to NSF and the 2.0 PMO laying out recommended processes for how scientists could engage with OOI in the future to add new instruments to the existing infrastructure • Exciting Future Plans • Teaming with UK scientific groups, Natural Environment Research Council (NERC) and National Oceanography Center (NOC), the OOI 2.0 team is planning to bring parts of the Southern Ocean Array back online (cruise in Nov/Dec 2018)!

8. OOI Cyber Infrastructure Highlights • CI Infrastructure Availability remained high (99.95%, excluding scheduled down-time) • Sprint 14 was the last software sprint activity completed in OOI 1.0 • All system changes were frozen starting 9/1 to ensure a “stable” system for transition on 10/1/2018. • The West Coast CI datacenter was successfully moved from Portland, OR to Seattle, WA the last week of September • Increased available bandwidth • Reduced costs

9. OOI Cyber Infrastructure Highlights • 26 documents detailing almost all aspects of the CI infrastructure were completed and transferred to OOI 2.0 by 9/30/2018 • Raytheon contracting confirmed that UFrame software can be used and modified by OOI 2.0 without cost or limitation • The following are Q3 usage statistics for the Cyber Infrastructure

10. OOI Financial Activities • NSF allowed for “New Activity” requests in the last few months of 1.0 • This allowed the IO’s to make purchases and conduct vendor activities in preparation for 2.0 • Also reduced the underrun balance that typically rolled from year-to-year • OOI Team delivered a No Cost Extension (NCE) Proposal which was accepted by NSF to support admin close out activities for the 1.0 Program through June 2019 • This allowed a very specific set of pre-defined activities to extend beyond the 9/30 deadline • Allows for control account and other administrative close out activities • Allows for OOI audit support activities past 9/30 • 2017 Financial Audit Findings (Material Weakness – 2nd year) • The COL Team developed and successfully implemented corrective action plans • Follow-up auditor review completed in August 2018 with positive results • We believe material weakness will be resolved in 2018 (fingers crossed!)

11. NCE 1.0 Activities Oct 1, 2018 thru June 30, 2019 • NCE Administrative Close Out (~1.6M) • During the no cost extension will fall into one of the following categories: • 1. Invoice Payment Support • 2. Closeout Action Support • 3. Closeout Report Support • 4. Control Account Closeout Support • 5. COL Management Support for 2.0 • 6. COL Validation of IO Closeout Activities for O&M • 7. O&M CA Audit Support Activities • NCE Lessons Learned (~ 681K) • 1a. Observatory Data Product Quality Best Practices • 1b. OOI Data Citation Attribution • 2. Observatory Performance Metric Best Practices and Benchmarks • 3. OOI Lessons Learned and Transition Best Practices

12. Next Steps • Complete contract modifications to start NCE work • Validate remaining CA/CSA deliverable requirements during NCE • Complete timeline and resource allocation plan for NCE work • Close out all 1.0 Control Accounts • Resolve all remaining 1.0 invoices • This is a specific list approved by NSF as part of NCE approval process • Close out all contract and subcontract activities • Complete final inventory assessment and report • Support OOI 1.0 audit response activities (as needed) • Complete quarterly, yearly and final project reports as needed • Clean up OOI 1.0 portions of Alfresco for future access • Continue to answer questions and assist NSF program leaders and the OOI 2.0 team wherever needed • Develop Lessons Learned documentation

13. Summary Team OOI 1.0 has done an outstanding job and has much to be proud of!

14. The End Questions?

15. Contact Information Chris Rutherford OOI 1.0 Program Director & Principal Investigator Consortium for Ocean Leadership http://oceanleadership.org 1201 New York Avenue, NW (Rm 4009) Washington, DC 20005 W: 202-448-1257 C: 678-596-8998