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Task Force on Permanent Access

Task Force on Permanent Access. Creating European momentum by offering the joint commitment of major stakeholders in the Records of Science. Background.

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Task Force on Permanent Access

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  1. Task Force on Permanent Access Creating European momentum by offering the joint commitment of major stakeholders in the Records of Science Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  2. Background • Research Infrastructures discussion in Europe: Council of Ministers and EU rely on ESFRI for FP7 (e-IRG should be part of ESFRI process to increase effectiveness of European actions for GRID, networking and high performance computing; concentration of technical issues, and integration in high-level political thrust) • Inclusion of records of science in digital cultural heritage evolved from ‘records of history of science’ to ‘records of science in operation’ • Particular culmination point EU Conference “Permanent Access to the Records of Science” (KB, Netherlands government as EU President),1st November, 2004,The Hague. • Participants agreed to need to create European infrastructure for long-term preservation to and permanent access (LPTA) to records of science. KB urged to create a Task Force. Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  3. Composition Task Force • Bertil Andersson, Chief Executive European Science Foundation; • Lynne Brindley, Chief Executive The British Library; • Wim van Drimmelen, Director General Koninklijke Bibliotheek; • Norbert Kroo, Secretary-General Hungarian Academy of Sciences; • Wolffried Stucky, professor Institute of Applied Informatics and Format Description Methods, Karlsruhe University, curator Max Planck Institute of Computer Science, Germany; • Malcolm Read, Executive Secretary Joint Information Systems Committee, UK; • Vincenzo Beruti , ESA/ESRIN; • John Wood, Chief Executive Council for the Central Laboratory of the Research Councils, UK; • Peter Hendriks, Board Springer Science and Business Media, Executive Board International Association of Scientific, Technical and Medical Publishers. • Tomas Lidman, Director General The National Archives of Sweden; • Peter Tindemans, chair, on behalf of the Koninklijke Bibliotheek. Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  4. R&D Programme • Different: • focus on research, prototyping and testing (new knowledge), much less on networking or exchange of information. • Specific perspective of long-term preservation and access. • Themes • 1) Technical tools to support a variety of preservation strategies • 2) Representation information, registries of Representation Information • 3) Managing complex dynamic datasets and databases • 4) Developing distributed archives and network solutions from a preservation perspective • 5) Devising new approaches to the development of IT solutions from the perspective of the durability of information • 6) Developing life-cycle costings, value chain analyses and other economic models to support sustainable long and very long term preservation and access Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  5. High-level approach to problem and necessary actions • Increasing awareness among experts and sometimes institutions about technical, economic and e.g. legal size and complexity of problem of LTPA. • Lacking in Europe (and until NDIIPP in US): Recognition LPTA as strategic issue for • Organisations (with few exceptions) • And therefore governments, as well as many private sector parties, which implies there is no financing mechanism Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  6. High-level approach to problem and necessary actions 2 Approach • Get stakeholders involved in ‘digital heritage’ to understand at ‘board level’ • economic and cultural importance of LPTA for their own strategic development • another instance of finding balance between business model as mixture of private and user interests and cost allocations, and public infrastructure; there is an important ‘public good’ aspect involved. • Non-technical model of world • Practical way ahead • Where is highest impact possible? • Involve not too few, not too many stakeholders to start with • Connect to ongoing activities: don’t replace, but integrate responsibilities Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  7. Highest impact • Preserving world’s cultural heritage well-known field of action for ‘memory’ institutions. Weak link to science. • Only small part of digital ‘Science’ (taken broad) production spills over into traditional archives. Hence • Two strands to preservation: • Digital cultural heritage: UNESCO; archives, deposit libraries, museums, … • Practice of S&T in digital age. • Political attention (UNESCO, EU) focused on first strand. • Need for eventually inclusive action; where to start in a new gear? Focus on ‘Records of Science’ • Momentum is greatest because of inherent needs of scientific community and organisations, ‘specific mass’ (including financial mass) greatest; • Academic and deposit libraries, scientific publishers straddle world of science and of traditional cultural heritage. Archives join in too, e.g. historical, social and economic sciences. • ‘Science’ includes Science and Technology, social sciences and humanities, large scale data collection for both operational service as well as scientific purposes (meteorology, GIS, census, …) • Consultation and outreach too wider community Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  8. Not too few, not too many • Usual EU approaches: • either ‘call for tender’ for projects, • or ‘all together’: all stakeholders from 25 member states plus Commission, resolutions, communications, agency, …. • Need for more focused action by critical mass of stakeholders with • Emphasis on preservation (though preservation cannot be separated from building digital collections) • Aim to create ‘infrastructure’ • Aim to create growing consensus among and conditions for ‘communities’ and organisations and their particular preservation projects. Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  9. Core Alliance Partners (still open questions) • Some of most active libraries: BL, KB • Some major scientific organisations: ESA, CERN, EMBL, CCLRC, Max Planck Gesellschaft, CNRS are among those approached • Association of Scientific, Technical and Medical Publishers • Some major national archives • JISC, others? • ‘National coalitions’ (where they exist: UK, Germany, Sweden in the making?...) • Elsewhere in Europe? Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  10. Model of the world Framework of conditions and rules of conduct • ‘dedicated communities’ real communities for production of science • For archiving digital records characterised by • ‘laboratories’ • Specialised data providers • Specialised publishers or web-based archives • Specialised reserch libraries All of these are digital archives or repositories in digital world • Cross-cutting horizontal structure too exists: • Scientific publishers, multidisciplinary open archives • Academic research libraries • Deposit libraries • Conventional archives Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  11. Community A Community B Community C labs labs labs special data providers special data providers special data providers general scientific publishers, general open archives, academic research libraries, deposit libraries, conventional archives Special publishers special publishers special publishers special research libraries special research libraries special research libraries Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  12. Transformation into framework (‘infrastructure’) of real life organisations and operating conditions • Identify set of core physical digital archives in limited number of initial communities, and in horizontal layer (“critical mass” and ‘high specific mass’ are essential criteria) • These must OAIS-compliant to ensure proper archiving, interoperability and l.t. preservation • Framework for metadata, Framework for persistent identifiers, and number of registries • Cost-effective l.t preservation methods and services must be available • Common framework of principles and guidelines for management of access and rights (underlying the technical tools to implement this framework) • Financial mechanism for developing and testing implementation tools, techniques and services • a. Certification service providers, accredited according to b. Common European accreditation mechanism. Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  13. Aims of Alliance in the making • Establish wide consensus on framework (‘infrastructure’) for LTPA; initial focus on science • Accelerate significantly creation main its building blocks • Work with national governments and EU to strengthen European strategies, policies and their implementation • Strengthen role European parties world-wide • Articulate and maintain ongoing R&D&D programme Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  14. Tasks, derived from Framework characteristics • Assist selected communities to develop Demonstration and Implementation Plans. • Strategic R&D Programme for FP7; • Enhance consensus on set of principles and guidelines for Digital Access and Rights Management for restricted domain of records of science; • Consolidate emerging consensus on framework for Metadata to select from, framework for Persistent Identifiers and number of vital Registries; • Establish programme for testing and demonstrating a variety of tools; • Help establish European accreditation mechanism for certification service providers, and consensus on minimal set of audit criteria and procedures to be used in certification processes; • Liaise with national governments and the EU, e.g. • On Communication on preserving digital heritage with a focus on science information, planned for 2006 • R&D Programme (see above) • funding mechanism for demonstration and implementation plans of communities and of common tools and services; • Liaise at strategic level with coordinating bodies in other world regions; • Promote, where appropriate, sustainable business models for digital archives supporting LPTA • Raise awareness for co-ordinated building of European Digital Information Framework; • Develop practical models, guidelines • other communities, • LPTA for non-’Records-of-Science’. Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  15. Strengthening emerging consensus;Building on what is being done • Conceptually, e.g. • OAIS • Dublin Metadata Core Initiative • Draft Audit Checklist for Certification of Trusted Digital Repositories (RLG, NARA plus European experts) • Practically, e.g. • Several EU-funded projects (but too much focus on co-ordination) • Strong national projects (but in few countries only) • Public-private agreements (e.g. libraries and publishers) • Audit and Certification of Digital Archives Project (CRL) to test audit 3 archives Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

  16. Financial model • Partners continue current efforts and investments • Partners contribute to establish small European organisation to co-ordinate Alliance efforts • ‘100 M€’ for the real action Peter Tindemans, chair TF Permanent Access, Warwick 08-11-05

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