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Baan Hot Link 7.0: View and Manage Corporate Files within Baan and ERP LN

Baan Hot Link allows seamless access to network files from within Baan, enhancing document management and linking to ERP systems. Increase efficiency, save costs, and automate file handling processes.

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Baan Hot Link 7.0: View and Manage Corporate Files within Baan and ERP LN

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  1. Baan Hot Link 7.0 View and manage corporate files from within Baan and ERP LN. Allows you to access the files on the network from within Baan maintain sessions!

  2. 1. NAZDAQ Company Agenda 2. The Problem 3. Important Facts 4. Baan Hot Link Solution 5. Success Stories

  3. NAZDAQ is a provider of Add-ons for Baan and Infor ERP Ln. The NAZDAQ tools provide a great return on investment and enable E-mailing, faxing, archiving, printing documents like Purchase Orders and Invoices, and allow an easy way to convert reports to Excel, Word, PDF HTML and XML. Other solutions cover areas of document management, reporting and notification.  The NAZDAQ tools are installed at hundreds of servers in more than 60 countries. They are used daily by users to automate transfer of Baan reports into front-office applications, as well as automating business processes. About NAZDAQ – Since 1999 www.nazdaq-it.com

  4. The ProblemWorking with documents Handling the mass number of documents created daily, is every company’s challenge

  5. The ProblemWorking with documents • Company’s daily challenge of creating mass number of documents: • It’s becoming increasingly difficult to know exactly what information is available, where it is located and just how to access it • Documents such as contracts, instructions, drawings and purchase quotations need to managed and linked to the ERP system • Performing this process in reliable, easy and cost effective way

  6. The ProblemWorking with documents • The demands of every modern enterprise boils down to: • To speedily and securely share files with business partners around the globe • Empowering it’s employees and partners by making knowledge accessible • Improve cash flow • Spend less money doing it • With no complications

  7. Important FactsWorking with documents • Most Organizations are not aware of the amount of time and money spent on working with documents • 30$/hr, knowledge workers waste 4,500$/year, working with paper 15% of company revenue 60% of employee time 90% of business inform-action 85% of docs in paper form The Average doc is copied 5 times Total cost: 4,500$/year

  8. The ProblemWorking with documents The challenge is to effectively manage and share documents from within the ERP system as well as reduce organization costs!

  9. The SolutionBaan Hot Link Purchase Quotations Contracts Costing Data Item Drawings Baan Hot Link allows companies to manage different types of documents, from within the Baan or ERP LN. This product allows sessions to integrate with related documents.

  10. How Baan Hot Link Work? Concept • No need to manually create each link between ERP entity and it’s related documents • With a good naming convention in place, the names of these documents should be derived from the existing fields. In this case, all Baan entities will be automatically linked to their related documents • When you wish to add new document to your archive of documents, pick it with Baan Hot Link and it will automatically be copied to the archive with correct name

  11. How Baan Hot Link Work? Possible Links • Link a Baan session with any type of file • Link Baan session with a folder • Link a Baan session with web-based application • Link a Baan session with another Baan session • Link a Baan session with a command line application • Email all documents linked to a Baan/ERP LN session

  12. How Baan Hot Link Work? Possible Application • Link AutoCAD/Solid Works drawings to Maintain Item Data • Link to your CRM System from within Maintain Customer Data • Link Instructions written in Ms-Word in Maintain Production Order • Access Data Sheets and technical Information on Manufacturer's Web site • Send your subcontractor a package of all files needed for production

  13. How Baan Hot Link Work? An Example Every item is linked to files stored in different folders

  14. How Baan Hot Link Work? Using Baan Hot Link From within maintain item data We can define up to 12 links for every session Click on BHL button…the following sub-menu will appear

  15. How Baan Hot Link Work? Folder Example Choosing “Sub Folder” and link to the folder is opened where files are located

  16. How Baan Hot Link Work? Web Example Choosing “Google” will open browser application on Google website

  17. How Baan Hot Link Work? Costing Data Example Choosing “Costing Data” and link to the Excel Sheet with the item’s cost calculation File from the Baan server

  18. How Baan Hot Link Work? Drawing Example Choose “AutoCad” and link to the Item’s drawing File from the network

  19. How Baan Hot Link Work? Zoom Display Example Choosing “Zoom 2 display” will open a Baan session displaying details on the item data

  20. How Baan Hot Link Work? Wild cards name Example Choosing “Documents” will open a window with all the files with wild card example for: Item_<Item Number>.*

  21. How Baan Hot Link Work? Archive Example Choosing “Archive” will run a DOS application that will zip files and archive them under Archive folder in the network.

  22. How Baan Hot Link Work? Managing Links In case a certain link is not found, you can create the link from within Baan. Create a link with a template document. You can use this option when you do not have a link and wish to have a default linked document to begin with.

  23. How Baan Hot Link Work? Managing Links – Create In case a certain link is not found, you can create the link from within Baan. Create a link with a template document. You can use this option when you do not have a link and wish to have a default linked document to begin with.

  24. How Baan Hot Link Work? Managing Links – Duplicate In case a certain link is not found, you have the possibility to duplicate any file to the archive folder. After you have a file in place, and it is time to link it, use the Windows Browser to pick the file and it will automatically be copied to the archive folder with the designated name.

  25. How Baan Hot Link Work? Managing Links – Link In case a certain link is not found, you have the possibility to link any file to the archive folder. If you wish to make a symbolic link to an existing file already in the archive, you can use the Windows Browser to create this link. This is used when you do not want to create duplicates and many Baan entities may link to the same physical file.

  26. How Baan Hot Link Work? Managing Links – Detach If you have the right permissions you can detach any one of the links.

  27. How Baan Hot Link Work? Managing Links – Replace If you have the right permissions you can replace any one of the links.

  28. How Baan Hot Link Work? Changeable Images You can add an image that relates to the record you are standing on, An example for that is showing the image of an employee/item.

  29. How Baan Hot Link Work? Sending all documents via Email If you wish to send all linked documents by email to a certain business partner (Subcontractor, Supplier, Customer), use Baan Hot Link and B2Email Plus to create a package of all documents ready to be sent by email.

  30. Why Baan Hot Link?Functional Features • Flexible mapping between Baan fields and file names • Users can Create/Duplicate/Link/Detach/Replace or view files based on permissions • High security – Every file touched will have an entry in the system log • Traceability – Deleted files are copied to a special Recycle Bin for recovery options

  31. Why Baan Hot Link?Technical Features • Easy to install. Single installation at server. No hardware needed • Easy to configure • Can be activated from any Baan session • Does not require Baan source code change • Custom-made icons can be used

  32. Why Baan Hot Link?Benefits • Speed-up business processes • Improved compliance • Automate & Improve business processes • No time wasting looking for documents • Improve company image (better service)

  33. Conwed Plastics, USASuccess Story John Carol IT manager at Conwed, shares about Baan Hot-Link: "“Baan Hot Link is changing the way we use Baan at Conwed Plastics. We now have an avenue of information access for users we were not able (at least easily) to open before ". Conwed USA Was looking for a solution for customer order entry and found the answer they were looking for in NAZDAQ Baan Hot Link product. Baan Hot link from NAZDAQ delivers a simple, but powerful, capability into the hands of a Baan user to access data from outside Baan. John Carol says from IT perspective, It is an excellent choice. It clear to me that Hot-link met 3 important criteria: 1. It is affordable2. It does exactly what it is suppose to3. It is easy to understand, implement & use! customer

  34. Selected Customers

  35. Selected Customers

  36. To receive our Free Demo version contact us at: info@nazdaq-it.com Free Demo

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