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BHEL Piping Centre WELCOMES ALL for MM & AD Vendor Meet

BHEL Piping Centre WELCOMES ALL for MM & AD Vendor Meet. OBJECTIVE. BHEL has grown very large and is committed to fulfill delivery commitments to Various Projects on a fast track.Turn Over increased by 85% from 2007-2008 to 2009-2010, and expected grow in similar scale.

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BHEL Piping Centre WELCOMES ALL for MM & AD Vendor Meet

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  1. BHEL Piping CentreWELCOMESALLfor MM & AD Vendor Meet Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  2. OBJECTIVE • BHEL has grown very large and is committed to fulfill delivery commitments to Various Projects on a fast track.Turn Over increased by 85% from 2007-2008 to 2009-2010, and expected grow in similar scale. • This meet is planned to appreciate the preparedness required by the partnering Vendors, understand the need of delivering faster for meeting various project schedules. • Customers expect short time deliveries apart from meeting Quality requirements. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  3. PHYSICAL TURNOVER GROWTH MTs YEAR Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  4. FINANCIAL TURNOVER GROWTH RS. C R O R E S YEAR Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  5. PURCHASE POLICY • BHEL is Governed by Very strong Purchase Policy, and Vigilance Guidelines paving way for - • Transparency • Equal Opportunity for participation • Efficient Vendor management • Defined Rules for Delegation of Power • Classification of Purchases and Rules to be followed Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  6. Purchase Process • Indent • Enquiry • Clarifications and Confirmations - MOU • Opening Technical BID • Clarifications and confirmations • Opening of Price Bid Reverse Auction • Negotiation • Ordering Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  7. INITIATIVES • In order to meet the Deliveries to More Projects in a short time, BHEL has revamped and introduced new strategies in Purchase processes • Rate contracts for Majority of Items-e.g. Fittings, Cut To size items, Tie rods, Insulation Clamps, Control Valves, Ball Valves, Thermowells etc., introduced • Action taken for Stocking of Items consumed in large quantum - e.g. Hanger Forgings • Bunching and BULK ordering of systems -e.g. PRDS, Dosing Pump, Control Valves Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  8. INITIATIVES • Buying finished Products instead of Raw materials - e.g. Welded Fittings, Adoptors, Pipe Cap with Drain Stub, IBR Piping, LP Piping etc. • Standardizing items - e.g. Fully threaded Tie Rods with 3000 mm long, Insulation Clamps and Lugs, Pipe Cap with drain stub etc., Stubs and components • MOU with Vendors for Techno Commercial conditions - for Fittings, Pipes, Insulation, Aluminium Sheets to reduce cycle time Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  9. INITIATIVES • Pricing with FOR destination to Project sites saving the delays due to Transporters. • Price finalization by Reverse Auction - eliminating negotiation Time and resulting in reduction of time for releasing Purchase orders. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  10. VENDOR EMPANELMENT • Requirements of additional / New vendors is hosted in web site • Applications are received and scrutinized • Evaluation team visits vendor works • After evaluation Vendors meeting the guide lines only will be empanelled. • After successful completion of trial order Vendor is taken to Permanent status Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  11. Vendor Management System • To achieve the desired speed and fulfill the Delivery commitments, BHEL is equipped with a Strong Vendor Management System • The Objectives are to have : • A wide base of Capable Vendors • Transparency • Healthy Competition • Sustained Performance • Timely delivery to sites Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  12. VENDOR PERFORMANCE • Only vendors meeting the Delivery requirements and Good perfomance can be considered for sending enquiry. • Non-responding vendors or Vendors not agreeable to BHEL requirements need not be considered. • Vendors quoting consistently very high prices also need not be considered for sending enquiry. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  13. Vendor Management System • Vendor Directory (PMD) is a dynamic one • Vendors are empanelled by an approved sound procedure for enlisting or delisting • Vendors are evaluated in a systematic way • Vendor Performance is monitored for the sustained Quality and Delivery • Sending of enquiries can be limited to only Performing Vendors • Non-responding Vendors for three or more enquiries can be put on Hold or delisted Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  14. Specific requirements for Foreign Vendors • Documents , Invoice, BL, Packing List, Test Certificates shall be submitted as a full set. • Advance scanned copy of the same by Email to be furnished for preparation before receiving the items avoiding delay - GR, Costing, Import License • Documents avoiding following discrepancies: • - Incorrect P.O. and Sl.No. • - Incorrect material specification, Melt No. • - Non compliance to drawing : e.g. Stub not welded whereas drawing calls for Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  15. Specific requirements for Foreign Vendors • To meet project schedules shorter deliveries are required (3 to 4 months) • Develop capacity to source raw materials to meet the above requirement Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  16. SUBMISSION OF OFFERS • Offers shall be made in accordance with Enquiry in two parts wherever asked for. • Confirmation shall be furnished for acceptance of All the conditions as per enquiry like Delivery time, payment terms, submission of Bank Guarantee etc. very clearly. • Offers shall be submitted on time as per Tender. • Price details shall be indicated legibly without any overwriting etc. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  17. CHECK LIST FOR INDIGENOUS RATE CONTRACTS Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  18. CHECK LIST FOR FOREIGN RATE CONTRACTS Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  19. CHECK LIST FOR FOREIGN RATE CONTRACTS Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  20. PROBLEMS NOTICED IN BIDS SUBMITTED Non submission of signed checklist of acceptance of the Technical conditions - Deviating dimensions, Material Grade, Size Technical deviations Deviating delivery requirement: e.g. indicating 3-6 months against 3 months called for Non acceptance of payment terms. Non acceptance for Reverse Auction Non confirmation of acceptance of BHEL Quality requirements Non enclosure of Un-priced price formats/Check list Non enclosure of Quality plans and data sheets Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  21. PURCHASE ORDER • Acknowledge PO immediately on receipt and understand the requirements thoroughly. Any discrepancy or issues to be taken up immediately. • Submit Schedule for completion of the P.O. – This is required for monitoring • Before dispatch all amendments are to be obtained • Ensure meeting Drawing and technical requirements • Carry out inspection as per the TDC / Quality Plans indicated in PO. • Get POs validated by verifying with latest amendments through VIS Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  22. PURCHASE ORDER • Technical Spec accepted but deviation sought after ordering: e.g. Painting Scheme • Delivery Date not maintained – Extension sought • Production schedule not furnished and no commitement made for delivery • Inspection Calls not raised • Not attending review meetings Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  23. PACKING, DESPATCH AND DOCUMENTATION • Follow despatch instructions clearly. • Proper Cleaning, Painting and Identification marking by Punching and Stenciling Melt No., Work order and DU clearly. • Pack neatly in Boxes / Crates with Identification marks and melt No. visible clearly from outside the Box / Crate. • Prepare Legible and Clear Packing list with details of P.O. and Sl.No. with DU No., Specification, Melt No. and firmly attach a copy on the outside of the packing in a water proof cover • Follow-up despatches to ensure delivery to correct sites • Submit Despatch documents immediately – Invoice, Excise Gate Pass, acknowledged packing List and LR Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  24. PACKING, DESPATCH AND DOCUMENTATION • Feed Pump commissioning support • Despatching Insulation requirements of multiple customers leading to MDCC apportionment problems • Wrong LRs – e.g., Despatching and Addressing LR as self Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  25. POST COMPLETION ACTIVITY • Attending to site complaints – Control valve damage / malfunction • Extending Timely commissioning Support--- Boiler feed Pumps Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  26. VENDOR INFORMATION SYSTEM • Using VISTRY Web Site DAILY will enable - • Updated P.O. date can be seen and downloaded • Commitment can be posted • Dispatch Challan can be generated resulting in ERROR FREE DOCUMENTATION • Despatch Details will get uploaded automatically Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  27. EXPECTATIONS • Short Delivery time commensurating with present site requirements • Bulk Production • Direct Documents to save time • Correct Test Certificates • Progress reporting • Good Product Quality • Competitive Price Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  28. QUALITY Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  29. QUALITY ASPECTS IN VENDOR MANAGEMENT • VENDORS ARE REGISTERED & BROUGHT INTO VENDOR DIRECTORY WITH DUE WEIGHTAGE TO QUALITY. • CONTINUANCE IN VENDOR DIRECTORY IS BASED ON VENDOR RATING – GOOD SCORE ON QUALITY ASPECTS VITAL FOR CONTINUANCE. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  30. GENERAL REQUIREMENTS • Compliance to tender specification at initial bid. • No Undisclosed deviation during technical bid. • Fulfilling QP/TDG/TDC requirements and Inspection stages . • Coordination for CUSTOMER/NTPC/TPIA, for inspection. • Meticulous compliance to timely & error-free Call letters • Obtaining MDCCs /Customer clearances. • MDCC to be obtained cust-number-wise • Discrepancy free test Certificates in time. • Separate NDT test reports required . Statement / Declaration of conformity w.r.t, NDT is not acceptable. • Melt Number correlation – a must. • Forwarding TCs to BHEL well in-advance of material receipt for quick processing. • Type tests to be validated once in 5 years. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  31. SPECIFIC ISSUES ITEM: FITTINGS • COLOUR CODING TO BE METICULOUSLY FOLLOWED • PMI AT RECEIPT & DISPATCH STAGE • PUNCHING OF PGMA, DU,WO AT EXIT STAGE DURING PMI TO AVOID MIXUP • NDT CERTIFICATES TO BE SEPERATELY ISSUED (MERE STATEMENT OF CONFORMITY NOT ACCEPTABLE) • INDIVDUAL IBR TC FOR EACH PO SL NO REQUIRED (CLUBBING OF VARIOUS ITEMS, & ISSUANCE OF COMMON IBR TC TO BE AVOIDED) • BRANCH WELDING FOR TEE REALIZATION – NOT ACCEPTABLE • REQUIREMENT MAINLY SEAMLESS . WELDED FITTING ONLY IF SPECIFICALLY CALLED FOR. • BURST TEST - REPORT A MUST FOR QUALIFICATION Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  32. SPECIFIC ISSUES ITEM: PVM (FABRICATION WITH VENDOR’S MATERIAL) • RAW MATERIAL TO BE SOURCED FROM APPROVED VENDOR LIST ONLY. (Eg of problem faced: SILCOTUB,PETROTUB) • PHYSICAL CORRELATION OF MELT NO & TC TO BE ENSURED. • CHECK TEST ON SAMPLE TO BE DONE. SAMPLE TO BE AUTHENTICATED BY BHEL INSPECTION PERSONNEL. • CALL RAISAL FOR NTPC & OBTAINING MDCC FOR STAGES AND FINAL , IN LINE WITH QP – VENDOR’S RESPONSIBILTY. • FITTINGS IF SOURCED OUT ENSURE TCs AS PER TDC/QP • DUE CARE FOR PAINTING & IDENTIFICATION • FOR IBR SYSTEM, WHEREVER THICK>12.5MM, 100% UT WITH 5% NOTCH REQUIRED. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  33. SPECIFIC ISSUES ITEM: INSULATION • K Values – once in a year per type (sample authenticated by customer & BHEL) • Mesh Dimension should be as per Specification (Spec is 0.71 and offered is 0.56) • MDCC to be obtained cust no wise with correct weight. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  34. SPECIFIC ISSUES ITEM: BUTTERFLY VALVES • Type test if already done to be enclosed with Bid ( eg : POD) • Any internal document referred in QP to be furnished. • Actuator Cyclic Tests Details Not Provided • Actuator inspection by Customer at Sub Vendor Works Not taken care • Painting as per spec not complied with Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  35. SPECIFIC ISSUES ITEM: DOSING SYSTEM • Non submission of Documents on Time • Documents with incomplete details and not meeting specification • Pickling and Passivation • Dynamic Balancing of Agitator not taken care • Painting not meeting customer specification • Incomplete Inspection records like non submission of NDT reports • WPS and PQR not submitted with QP Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  36. SPECIFIC ISSUES ITEM: APRDS & MISCC Control Valves • Compliance to tender at initial bid itself • Material TCs ,HT Charts, Ref Doc not enclosed • When weld is involved QP to include WPS, PQR & NDE requirements. • DPT on Machined surface not complied with • CV Test report not provided • Hydro Test not offered for witness as per QP • QP to cover sub delivered actuators also. • Painting not as per Customer specification Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  37. SPECIFIC ISSUES ITEM: BF PUMP • Material TCs not provided • Witnessing of Hydro Test not offered • RT of Castings • Dynamic Balancing • NDT Procedures • Inspection of Sub Vendor items • Painting • Noise Level • Performance testing for all points Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  38. SPECIFIC ISSUES ITEM: Flow Elements • Standard Meter Run shall be 2.85 M for OD >150mm. Else 1.35 M. • Sizing of Condensing pot as per ISO. Checks for Condensing pot to be included in QP • Calibration Test results to include Flow equation and report deviation from Theoretical values. • WPS & PQR to be made available to visiting Inspector • For P91 - Heat treatment facility to be put up by vendor Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  39. SPECIFIC ISSUES ITEM: Electrical Heat Tracers & PDP • Only SLSR and Temp ratings as per specn only • FM & BASEEFA TR from country of origin required. TR to include specifically all temperature ratings as called for. • Separate QP for PDP, Power Transformer and Cables. • Accessories like Connectors, RTDs etc to be covered in main QP. Enclosure test to be given as type test. • Controller of Explosives /India, TC for offered model as type test report. • All type tests to be validated once in 5 years. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  40. SPECIFIC ISSUES ITEM: Local Instrument Rack • IBR certificates for Tubes, Fittings & Valve inside Rack. • Layout of instruments within rack • a) Ease of operation & Maintenance • b) Aesthetics • Makes of items as per approved list. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  41. Ancillary Development Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  42. GENERAL INFORMATION CURRENT STATUS Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  43. POINTS FOR DISCUSSION 1) Purchase Order  2)  Submission of Bills          3)  Shipping 4) General Points Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  44. PURCHASE ORDER • To ensure / confirm the Rate indicated against each PO serial number is as per Rate Contract. • To ensure that Amendments, if any are obtained before despatch. • Painting Scheme should be as per relevant QP only. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  45. SUBMISSION OF BILLS • To raise the bills as per PO and GMS after completion of PO with relevant documents like LR copy, Packing list, Inspection Report, Delivery Challan, etc. in 3 sets (1 set original and 2 set copies). Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  46. SHIPPING • All markings shall be done with Hard Punching and Stenciling by Paint legibly. Permanent marker pen should not be used. • All small bore pipes (up to NB 50) shall be bundled (WO, DU wise) for easy unloading and identification of items. • Dus of each WO be separated with a wooden separator for easy identification and unloading. This will avoid holding of vehicle at shipping. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  47. SHIPPING • All small components be packed in wooden boxes (WO wise). • Packing List should be kept inside and also out side of each box. • To ensure CHP / COC are obtained for NTPC items before despatch.   Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  48. SHIPPING • To ensure the quantities as per the DCs are loaded before the vehicle leaves vendor works. • The representatives shall leave shipping only after identifying all the DUs unloaded and DC acknowledgement. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  49. SHIPPING The following feedbacks / observation of shipping should be taken care. a. WO and project name mismatch (written as well as punched details). b. Details like length and number of pieces relating to particular DU shall be clearly mentioned on the job. c. DC’s to reflect actual unit and Qty as PO. Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

  50. GENERAL POINTS • Vendor performance will be evaluated based on the delivery, quality, response, documentation, etc. and the loading will be based performance only. • Review meeting on production commitments will be conducted during the first week of every month. • Separate LRs should be obtained for each WO. • For despatches to Trichy Shipping, IR copy along with other despatch documents should be sent along with Transporter to avoid delay in unloading . Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai

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