802.11 2 nd Vice Chair’s Report March 2014

1. 802.11 2nd Vice Chair’s ReportMarch 2014 Authors: Date: 2014-03-21 Adrian Stephens, Intel Corporation

2. This presentation is a status update on attendance, membership, balloting and documentation matters. Introduction Adrian Stephens, Intel Corporation

3. The latest database is 11-11/0270r21 (March 2014) • Changes since last meeting: • R21: • IEEE Std 802.11-2012 included changes to the Capabilities Information field, that had not been captured in the database. This has now been addressed • R20: • A TGmc MIB allocation (dot11DynamicEIFSActivated) • dot11MAC is now an administered namespace • All MIB authors take note! ANA Status Adrian Stephens, Intel Corporation

4. Current Membership Status Figures (like this) show effect of rules change to be discussed this week. • Definitions: • Aspirant: a member who has attended 1 qualifying meeting • Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend Data as of 2014-02-27 Adrian Stephens, Intel Corporation

5. 29 members attended the TGaj inaugural meeting (Sept 2012). • Non-voters were granted immediate voting status – i.e., they are treated as an exception to the normal rules requiring “2 of 4 plenaries”. • This exception will be removed after the March 2014 Plenary. • This means they must meet the “2 of 4 plenaries” rule after March to maintain voting membership. TGaj Inaugral voters Adrian Stephens, Intel Corporation

6. Recent voting member history Adrian Stephens, Intel Corporation

7. Recording Attendance • It is a requirement that attendees record their participation at an 802.11 session and declare their affiliation. This record is usually made using the IMAT attendance system. • If you wish to participate without recording attendance, send an email per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain 802.11 voting membership using this method. • You must record 75% attendance of eligible 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership • You need a single IEEE-SA web account • The IEEE SA web account requires a working email address • do not remove your email address from the account • Use the email address associated with that web account when registering attendance • If you change email addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly • Record attendance using this URL: https://imat.ieee.org/attendance Adrian Stephens, Intel Corporation

8. Session graphic – March 2014 • 16 Normal slots • Note -- graphic below is out of date. Opening Ceremony has been cancelled. TGai ad-hoc moved to Monday am2. • 4 extra slots • Sunday CAC • Monday evening tutorials • Tuesday editor’s Meeting • Tuesday evening • Thursday CAC • 75% attendance requires 12 slots attended • Closing plenary requires only 1 registration for 2 slot credit Register once Adrian Stephens, Intel Corporation Source: 11-14/0201r0

9. This session’s meetings are also shown on the 802.11 calendar on the 802.11 home page (http://www.ieee802.org/11). This is a Google calendar “802_11_calendar@ieee.org” There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar. Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms. Online Calendar Adrian Stephens, Intel Corporation

10. Documentation Adrian Stephens, Intel Corporation

11. Local File Document Server information Local FTP server: ftp://griffin.events.ieee.org (anonymous) External Document Server https://mentor.ieee.org/802.11/documents Adrian Stephens, Intel Corporation

12. Particularly important when external bandwidth is limited and unreliable • Use anonymous ftp • Host: ftp://griffin.events.ieee.org • User: anonymous • Password: <your-email-address-here> • Destination directory: /802.11/13 • Freeware tools are available, for example search for “syncback free” ** ** Other tools are available. The IEEE does not endorse the use of any particular tool. Synchronizing while at the meeting Adrian Stephens, Intel Corporation

13. Email Reflectors • There is an email reflector for the working group, plus one for each task group. • Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential-voter, voter. • To make a request, visit the reflector request page:http://www.ieee802.org/11/Reflector.html • Gathers information and sends an email to Vice Chair • If you change email address – please let me know. I will perform a global change to the list servers. • Public read access to all reflectors is available via the 802.11 home page http://www.ieee802.org/11 on the “WG Email” menu. Adrian Stephens, Intel Corporation

14. Adrian Stephens, Intel Corporation

15. Wednesday Adrian Stephens, Intel Corporation

16. Going back at least 10 years, our Operating Manual (previously known as “Policies and Procedures”) states that when a Voter member loses Voter status due to non-attendance, that voter “starts again from scratch”, i.e., previous attendances do not count towards regaining Voter status. The term “hard landing” is used below to describe this behavior. • The LMSC (802) WG Policies and Procedures are not explicit on this topic, but 802.11 is unique in its interpretation. • All other working groups transition a Voter to Aspirant or Non-Voter status to reflect any qualifying attendances. This can be called a “soft landing” because the Voter does not necessarily transition immediately to Non-Voter. • The LMSC might or might not clarify its rules in a way that makes 802.11 non-compliant. 802.11 membership rules Adrian Stephens, Intel Corporation

17. Start of first attendance Non - Voter Information on reflector access emailed to aspirant attended 1 of 4 attended 0 of 4 Reflector Aspirant Reflector Access attended Request < 2 of 4 meetings attended 1 of 4 attended 2 of 4 Information on or returned Potential Voter status < 4 of 6 Potential emailed ballots Information on Voter Voter interim status and members’ area credentials emailed Records attendance at next plenary Members Area Voter Access Notification of loss of Voter status The rules are captured in a state machine in our OM (11-13/0001r2) The transition under debate is highlighted 802.11 membership rules (continued) Adrian Stephens, Intel Corporation

18. Change the 802.11 OM so that loss of membership transitions a Voter to either Aspirant or Non-Voter reflecting whether they have 1 or 0 qualifying attendances after the session in which they lost Voter status. This is called a “soft landing”. The impact of this change coming in to this meeting was three Aspirants would have been Potential Voters, and a number (~10) of Non-Voters would have been Aspirants. Potential change Adrian Stephens, Intel Corporation

19. The rules are captured in a state machine in our OM (11-13/0001r2) The transition under debate is highlighted Updated state machine Adrian Stephens, Intel Corporation

20. Friday Adrian Stephens, Intel Corporation

21. Don’t expect radical change We will look for opportunities for improvement aligned to our statements of purpose earlier in the week. Members can contact me (or any of the WG officers) on any relevant topic – suggestions for improvements (especially those attached with an offer of help) are solicited. Transition planning Adrian Stephens, Intel Corporation

22. Can you be both chair and editor? • I am surprised nobody asked me this question during an open session. I have no plans to change immediate commitments. During the lifetime of REVmc, I hope to bring on-board one or more sub-editors to learn the trade. I have 2 volunteers. During REVmd, I would not expect to be TGmd editor. What about editing? Adrian Stephens, Intel Corporation

23. Jon Rosdahl • Jon will be 802.11 1st Vice Chair. • Will act for WG chair in WG chair’s absence during an 802.11 session • Responsible for: • Session planning, site visits, communication options to 802.11 members • Treasurer • Room planning for upcoming session • Interface to meeting planners • PAR review process • Maintaining IMAT and calendar during meeting VICE CHAIRS Adrian Stephens, Intel Corporation

24. Dorothy Stanley will be 802.11 2nd Vice Chair. • Dorothy will be “EC designee” – i.e., will stand in for the 802.11 chair during EC meetings. • Responsibilities: • 802.11 rules and operations manual • Attend 802 EC rules meeting (as 802.11 delegate) • Reflector request response Vice Chairs - continued Adrian Stephens, Intel Corporation

25. ANA – Adrian Stephens WG Secretary – Stephen McCann WG Co-Technical Editors – Peter Ecclesine & Adrian Stephens Publicity SC – Stephen McCann Treasurer – Jon Rosdahl Regulatory – Rich Kennedy Chair pro tem 802.11ax, subject to SASB approval – Osama Aboul-Magd Appointed positions Adrian Stephens, Intel Corporation

26. Anticipate ~8 opportunities to talk about 802.11 to shows/conferences a year I mentioned in my nominee talk that I’d like to experiment with the idea of the group creating and maintaining presentation material addressed at a number of distinct audiences. The goal is to enable those invited to speak about 802.11 to be able to accept without having to do a lot of personal preparation of material. I anticipate we might have a number of members who periodically (once or twice a year) speak about various aspects of 802.11. Initially to be managed by the publicity SC, with a timeslot per session to progress the creation of its deliverables. Generation of publicity/educational material Adrian Stephens, Intel Corporation

27. Reference Adrian Stephens, Intel Corporation

28. The 802.11 ANA is Adrian Stephens • The purpose of the ANA is to ensure we have no conflicts for numbers between parallel 802.11 developments. Such a conflict has the potential to create interoperability problems. • The ANA Process: • Request by TG Editor (or TG chair) to ANA • ANA checks for conflicts with TG Editors • ANA issues revised spreadsheet showing any changes 802.11 Assigned Numbers Authority (ANA) Adrian Stephens, Intel Corporation

29. Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of 802.11 at the time the ballot first reaches 75% approval. • I get asked all the time “should I vote on this ballot” • The answer is “go check the voters list published with each and every ballot”. There’s a link on the 802.11 home page during the ballot. • The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA. • Use either individual comments or the template .csv spreadsheet provided. • Can also supply comments using .xls format • You will need to sign in using your IEEE-SA web account • Last ballot (LB187) was successful – people seem to be getting used to the technology quickly. • If you are new to writing comments or comment resolutions, please see document 11-11/1625. WG Balloting - ePoll Adrian Stephens, Intel Corporation

30. An 802.11 voting member will get attendance credit for attending any of the following groups: • 802.18 (Radio Regulatory TAG) • 802.19 (Coexistence WG) • OmniRAN ECSG SG • 802.24 (Smart Grid TAG) • Note that this means you can maintain 802.11 voting status while attending these groups, but you cannot gain 802.11 voting status. • For 802.18 / 802.19 / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit. Reciprocal Credit Adrian Stephens, Intel Corporation

31. Meeting attendance – last 11 years Adrian Stephens, Intel Corporation

32. Membership by Country and Region Adrian Stephens, Intel Corporation

33. Membership – Historic Data Adrian Stephens, Intel Corporation