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Cycle 12 Peer Review

Cycle 12 Peer Review. 21-25 June 2010, Hilton, Logan Airport No major changes in Cycle 12 13 topical panels, 1 BPP Program as last year: Tues, Wed: topical panels CDFS merging session: Wed evening Thurs, Frid: BPP (+ initial organizational session Wed evening)

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Cycle 12 Peer Review

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  1. Cycle 12 Peer Review • 21-25 June 2010, Hilton, Logan Airport • No major changes in Cycle 12 • 13 topical panels, 1 BPP • Program as last year: • Tues, Wed: topical panels • CDFS merging session: Wed evening • Thurs, Frid: BPP (+ initial organizational session Wed evening) • Status: 103 reviewers (inc. 13 chairs, 4 pundits) Users' Committee, 25 Oct 2010 Chandra Director’s Office

  2. Cycle 12 Peer Review Proposal Numbers: • 681 submitted proposals • *5.6 oversubscribed (by time) • 72 LP, 5 VLP • 62 Archive • 43 Theory Time allocation: • MP detailed analysis into lack of targets • Shortfall of allocated/used time ~3Msec • Added 2Msec (11%) to all panels at Cycle 12 peer review • Final oversubscription: 4.4 Users' Committee, 25 Oct 2010 Chandra Director’s Office

  3. Total Time Request Increased time allocation results in drop in over-subscription Users' Committee, 25 Oct 2010 Chandra Director’s Office

  4. Oversubscription by Category • LP/VLP competed for full 6 Msec • 17 LP, 1 VLP approved Users' Committee, 25 Oct 2010 Chandra Director’s Office

  5. Archive/Theory Results • Archive: • Budget: $1050K • Allocated $1122K (18) • Over-subscription: 3.2 • Theory: • Budget: $600K • Allocated: $689 (10) • Over-subscription: 4.5 • Reason: panel grading and priorities: P/F: 3.8(A), 3.6(T) • Observing funds: -$111K Users' Committee, 25 Oct 2010 Chandra Director’s Office

  6. Chandra Deep Field South DDT 2 Ms on CDFS in Cyc 9-12 DDT time, completed July 2010, data merged and released 20 Aug 2010 Special CDFS archival proposal call: • 14 proposals submitted with Cycle 12 • Over-subscription: 2.6 • Initial review in science category panels (7) • CDFS Merging Panel: representatives from 7 panels plus chair • Approved: 7 proposals, final budget $532K • Cost proposal deadline: 17 Aug 2010 • Grant award letters sent 21 Sept, awards issued 22 Sept Users' Committee, 25 Oct 2010 Chandra Director’s Office

  7. July/August Observation Scheduling • 2009 MUPS anomally: used ~all Cycle 11 cold pitch targets, efficient schedule not possible > June 2010 • Mitigation: • Uncompeted GTO targets: ingested into OBSCAT April • May: MP searched Cycle 12 submitted proposals for candidate July/Aug targets (mostly unconstrained/pool) • > Peer Review: MP generated list of candidate recommended targets for CDO review • CDO released and ingested into OBSCAT definitely-to-be-approved targets and notified PIs • USINT initiated immediate review • CDO released remainder July/Aug targets following release and approval of final target list (16 July 2010) • IPPS review run for all non-July/Aug targets Users' Committee, 25 Oct 2010 Chandra Director’s Office

  8. Early Processing of Grants • Cycle observation start date now July (previously Nov) • Subset of PIs need grants earlier • Cycle 11: processed grants in priority order based on observation date • Cycle 12: processed July-Aug grants (9) early (October), continuing in priority order (≤ 1.05*(fair share) only) • Cycle 13: Modified process (under discussion): • July-Aug programs: if early cost proposal submission, will process < deadline • Earlier deadline: 7 Sept 2011 • Process grants ≤ 1.05*(fair share), with complete submissions, ~October, in priority order • Remainder, Nov/Dec as usual, after external review Users' Committee, 25 Oct 2010 Chandra Director’s Office

  9. CDO Events • Einstein Fellows: New coordinator: Andrea Prestwich • Symposium: 19-20 Oct • Deadline 4 Nov • Review: week of 17 Jan 2011 • Cycle 13 • CfP, POG etc. release: 15 Dec 2010 • Proposal Deadline: 15 Mar 2011 • Peer Review: 20-24 June 2011 • Cost Deadline: ~7 Sept 2011 (note earlier deadline due to need for early processing of some grants) Users' Committee, 25 Oct 2010 Chandra Director’s Office

  10. Cycle 13 Updates • Multi-cycle Proposals: • single proposals for up to 3 cycles of time, aimed at monitoring campaigns, timing studies, e.g. SN1987A, M31 • ≤10% of available time 2nd cycle, ≤ 5% 3rd cycle • RPS, inc. long target lists: • Improved web efficiency • RPS Email: conversion to email form • Add Target: clones targets in web form with addition of basic parameters only • Email submission: modified receipt handler to allow and/or repair broken lines input by mail handlers Users' Committee, 25 Oct 2010 Chandra Director’s Office

  11. Large and Very Large Projects • Cycles 5-9: • LP ≥ 3Msec; VLP ≤ 3 Msec • VLPs approved: 2-3 Msec (2-3 proposals) each cycle • Oversubscription: 4-5 (time) • Cycles 10-12: • To facilitate projects >3Msec (ELPs), removed the divide: LP, VLP competed equally for 6 Msec • 2 of 23 VLPs approved • 2.1 of 36.4 Msec requested • Factor 17 over-subscription • Facilitation >3Msec proposals not achieved, 1-3 Msec proposals negatively impacted • Propose: • Restore 3 Msec division • Allow small adjustment in either direction Users' Committee, 25 Oct 2010 Chandra Director’s Office

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