Mailbox and Cale ndar Permissions There are two levels of permissions you can provide in Outlook.

1. Mailbox and Calendar Permissions There are two levels of permissions you can provide in Outlook. Delegate Access is an Outlook feature that allows one person to act on behalf of another Outlook user. The most common scenario in which this feature is used is a manager and his or her assistant.

2. Mailbox and Calendar Permissions Folder or Calendar permissions enables another person to access one of your folders, perhaps while you are on vacation. However, it does not include permissions for one to act on behalf of the other.

3. Mailbox and Calendar Permissions Delegate Access: To delegate access so another user can act on your behalf, select the File tab.

4. Mailbox and Calendar Permissions Delegate Access: From the File Tab click on Account Settings. Select Delegate Access from the dropdown menu selection. The delegates dialog box will display. Click the Add button to add a user access.

5. Mailbox and Calendar Permissions Delegate Access: Select the user from the address book. Click add at the bottom of the screen, then click OK.

6. Mailbox and Calendar Permissions Delegate Access: Finally, select how meeting requests should be handled then click OK. Your delegate now has access and will see your mail items in the navigation pane of their Outlook mailbox below their own.

7. Mailbox and Calendar Permissions Folder Permissions: First select the folder in your mailbox you want someone to have rights to. If you want them to have rights to your entire inbox, select the inbox folder in the right navigation. From the Folder tab select Folder Permissions from the properties group. Note: You can right click on a folder, select properties and go to the permissions tab.

8. Mailbox and Calendar Permissions Folder Permissions: In the Inbox Properties dialog box select the Permissions tab. Click the Add button to add a user that you will provide access rights to for the selected mailbox folder.

9. Mailbox and Calendar Permissions Folder Permissions: Select the user from the address book. You can use the Address Book dropdown menu to filter other address books. Once you find the user you want to provide permissions to, click the add button. Then click OK.

10. Mailbox and Calendar Permissions Folder Permissions: You will be returned to the Inbox Properties. Add the permissions level from the dropdown selection. Complete your permissions selections then click OK. The user now has the selected permissions to the folder.

11. Mailbox and Calendar Permissions Calendar: To provide a user permissions to your calendar, navigate to the calendar area of your mailbox. Select the Calendar Permissions button on the ribbon. Select the permissions tab on the Calendar properties dialog box.

12. Mailbox and Calendar Permissions Calendar: Follow steps 7-10 from Folder permissions to complete the calendar permissions. Then click OK. The user will have the permissions you selected.