"Investments in Building Citywide Out-of-School-Time Systems"

1. "Investments in Building Citywide Out-of-School-Time Systems" A webinar presented by The Wallace Foundation December 7, 2009

2. Welcome/Introduction: Edward Pauly, Director of Research and Evaluation, The Wallace Foundation Goals of the research, methodology and key findings: Jean Grossman, Senior Research Fellow, Public/Private Ventures Systems level investments: Christianne Lind, Practice Group Director, The Finance Project City strategies: Quality – Dishon Mills, Senior Manager, Department of Extended Learning Time, Afterschool & Services, Boston Public Schools (BPS) Data and access – Chris Caruso, Assistant Commissioner for Out-of-School Time Programs, New York City Department of Youth and Community Development (DYCD) Financing – Jim Chesire, Director, Chicago Out-of-School Time Project, Chicago Department of Family and Support Services (DFSS) Q&A/Comments: Audience Agenda

3. Investments in Building Citywide Out-of-School Time Systems: A Six City StudyDecember 7, 2009

4. Purpose of the Study What strategies and activities are commonly pursued in building citywide OST systems? What monetary and in-kind investments are associated with these efforts? How do these investments vary from locality to locality? How are system-building efforts financed?

5. Definition: A “system” is the overarching city-level infrastructure that supports and helps sustain quality among a diverse set of OST programs Four components: Providing community leadership and vision; Improving program quality; Increasing access to and participation in quality programs; and Ensuring adequate funding and sustaining citywide infrastructure and quality programs

6. System Building Encompasses a Variety of Activities Leadership • Mayoral leadership • Citywide governing bodies • OST intermediaries • Partnerships and collaborations • Business planning Quality • TA, training and professional development • Aligning OST w/school curricula • Quality standards and evaluation initiatives • Data management systems Access & Participation • Resource & referral systems • Market research • Outreach • Program innovation • Building facilities & securing rent-free space Sustainability • Training and TA on funding • Exploring funding options • Advocacy • Business planning

7. What Isn’t Included in System Building? • The organizational infrastructure that supports particular OST providers or multi-site agencies (e.g. Boys & Girls Clubs of America, YMCA, etc)

8. 6 Cities in the Study Seattle Boston New York Chicago Denver Charlotte Wallace OST Learning Initiatives

9. Data Collection Interviews & site visits with key informants in each city Captured information on: What system activities existed Type of investment—monetary, in-kind Duration of investment—ongoing (FY2006), one-time

10. Analysis • Valued in-kind time • Categorized investments according to their primary system-building purpose • Analyzed investment patterns by strategy, activity and city

11. Findings About the Nature of System-Building Efforts System building is not a uniform process Partnerships and leadership matter Funding is essential to system growth and sustainability System building activities can be supported and advanced at multiple levels

12. Investment Findings There is no “right” investment for building citywide OST systems The availability of funding significantly influenced how much was invested and where it was invested Wide variations in the total amount of resources devoted to system building $0.5M-$22M

13. Investments AcrossSystem-Building Strategies

14. Sample Investments to Improve Quality

15. Limitations Not comprehensive; a snapshot in time Investment comparisons between and within cities can be misleading Only six cities

16. Usefulness of the Study Findings offer a glimpse at how leaders in several cities approached challenge of building OST systems Presents an initial framework for understanding the potential roles and functions of OST systems Investment estimates can inform policy and practice However, what other local leaders should invest in system building must be understood within each city’s context

17. Investments in Building Citywide Out-of-School Time Systems: A Six-City Study http://www.financeproject.org/publications/InvestmentsInBuildingOSTSystems.pdf Cost of Quality Out-of-School Time Programs http://www.financeproject.org/publications/CostofQualityOSTPrograms.pdf Online OST Cost Calculator (to tailor cost estimates to your own situation) @ www.wallacefoundation.org/cost-of-quality Resources

18. Contact Us Jean Grossman Public/Private Ventures 2000 Market Street, Suite 600 Philadelphia, PA 19103 215-557-4400 jgrossma@princeton.edu www.ppv.org Christianne Lind The Finance Project 1401 New York Avenue, NW, Suite 800 Washington, DC 20005 202-587-1002 clind@financeproject.org www.financeproject.org

19. Welcome/Introduction: Edward Pauly, Director of Research and Evaluation, The Wallace Foundation Goals of the research, methodology and key findings: Jean Grossman, Senior Research Fellow, Public/Private Ventures Systems level investments: Christianne Lind, Practice Group Director, The Finance Project City strategies: Quality – Dishon Mills, Senior Manager, Department of Extended Learning Time, Afterschool & Services, Boston Public Schools (BPS) Data and access – Chris Caruso, Assistant Commissioner for Out-of-School Time Programs, New York City Department of Youth and Community Development (DYCD) Financing – Jim Chesire, Director, Chicago Out-of-School Time Project, Chicago Department of Family and Support Services (DFSS) Q&A/Comments: Audience Agenda

20. Cultivating Quality: Steps that Made a Difference in Boston DELTASDepartment of Extended Learning Time, Afterschool, and Services 20

21. Catalyzing Quality: Professional Development Orientations – New Staff and Summer Staff Small Learning Communities Courses, Conferences, and Trainings 21

22. Building Quality: Creating a Culture of Quality Instruments that Define Quality (The Roadmap, Assessment of Program Practices Tool, and the Results Framework) A Mechanism for Identifying and Sharing Best Practices (TRIspace – www.triumphcollaborative.ning.com) A Repository for Tools, Documents, and Strategies (Virtual Coach – www.bpsvirtualcoach.org) 22

23. Maintaining Quality: Monitoring Coaching Data Driven Strategies (Program Improvement and Quality Process) 23

24. Welcome/Introduction: Edward Pauly, Director of Research and Evaluation, The Wallace Foundation Goals of the research, methodology and key findings: Jean Grossman, Senior Research Fellow, Public/Private Ventures Systems level investments: Christianne Lind, Practice Group Director, The Finance Project City strategies: Quality – Dishon Mills, Senior Manager, Department of Extended Learning Time, Afterschool & Services, Boston Public Schools (BPS) Data and access – Chris Caruso, Assistant Commissioner for Out-of-School Time Programs, New York City Department of Youth and Community Development (DYCD) Financing – Jim Chesire, Director, Chicago Out-of-School Time Project, Chicago Department of Family and Support Services (DFSS) Q&A/Comments: Audience Agenda

25. Chris Caruso Assistant Commissioner for Out-of-School Time Programs New York City Department of Youth and Community Development (DYCD)

26. Welcome/Introduction: Edward Pauly, Director of Research and Evaluation, The Wallace Foundation Goals of the research, methodology and key findings: Jean Grossman, Senior Research Fellow, Public/Private Ventures Systems level investments: Christianne Lind, Practice Group Director, The Finance Project City strategies: Quality – Dishon Mills, Senior Manager, Department of Extended Learning Time, Afterschool & Services, Boston Public Schools (BPS) Data and access – Chris Caruso, Assistant Commissioner for Out-of-School Time Programs, New York City Department of Youth and Community Development (DYCD) Financing – Jim Chesire, Director, Chicago Out-of-School Time Project, Chicago Department of Family and Support Services (DFSS) Q&A/Comments: Audience Agenda

27. Jim Chesire Chicago Out-of-School Time Project: A Citywide Partnership of Chicago’s Major Public OST Funders

28. Project Partners • Department of Family and Support Services • Chicago Public Schools • After School Matters • Chicago Park District • Chicago Public Library • Partnership Mission • The long-term vision of the Chicago OST Partnership is that all Chicago youth who want or need structured, quality OST opportunities will have access to them, in turn helping them to go on to graduate from high school and become resilient, healthy and productive members of their community and the city. • The mission of the Partnership is therefore to increase the access, reach and quality of all OST programming in Chicago.

29. Select Achievements to Date • Citywide Program & Participant Data System Baseline for all 5 Partners • Partners Adopt Citywide Program Quality Framework • Letter of Agreement/Commitment to Institutionalization • ACTNow • Afterschoolchicago.org and YouthReadyChicago

30. For more information James.chesire@cityofchicago.org 312-743-2015 • Some lessons learned from Chicago’s Investments in OST • Slow Pace of Fast Change • Positive System Development • System Doesn’t Mean Sameness • Click on the links below to view two Chicago OST resource materials • OST Broadside • Afterschool Chicago

31. Welcome/Introduction: Edward Pauly, Director of Research and Evaluation, The Wallace Foundation Goals of the research, methodology and key findings: Jean Grossman, Senior Research Fellow, Public/Private Ventures Systems level investments: Christianne Lind, Practice Group Director, The Finance Project City strategies: Quality – Dishon Mills, Senior Manager, Department of Extended Learning Time, Afterschool & Services, Boston Public Schools (BPS) Data and access – Chris Caruso, Assistant Commissioner for Out-of-School Time Programs, New York City Department of Youth and Community Development (DYCD) Financing – Jim Chesire, Director, Chicago Out-of-School Time Project, Chicago Department of Family and Support Services (DFSS) Q&A/Comments: Audience Agenda

32. Q&A SESSION

33. CONTACT INFORMATION Chris CarusoAssistant Commissioner for Out-of-School Time Programs New York City Department of Youth and Community Development (DYCD) ccaruso@dycd.nyc.gov www.nyc.gov/dycd Christianne Lind Practice Group Director The Finance Project CLind@financeproject.org www.financeproject.org Dishon Mills Senior Manager Department of Extended Learning Time Afterschool & Services, Boston Public Schools mills@boston.k12.ma.us www.bpsdeltas.org Jim Chesire Director Chicago Out-of-School Time Project Chicago Department of Family and Support Services (DFSS) James.Chesire@cityofchicago.org www.cityofchicago.org Edward Pauly Director of Research & Evaluation The Wallace Foundation epauly@wallacefoundation.org www.wallacefoundation.org Jean Grossman Senior Research Fellow Public/Private Ventures jgrossma@princeton.edu www.ppv.org

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