Quality Improvement in California’s County Mental Health Programs

1. Quality Improvement in California’s County Mental Health Programs Presentation to 12th Annual Patients’ Rights Advocacy Training Conference Sacramento October 8, 2004 Doug Mudgett, RN, AMHS State Department of Mental Health, County Operations

2. Introduction • A little bit about myself and my background • Why I am here today, my DMH “QI” role • Why I believe in Quality Improvement • Keeping the focus of everything we do as a “system” on the people receiving services, on the quality and relevance of what we provide, and on the belief in Recovery • De-mystifying Quality Improvement, give you an overview, and sparking an interest in you

3. Discussion Topics 1. Why are we all here today? 2. What is QI? 3. Past, present, future of QI in counties? 4. What is your role in this?

4. Why are we all here today? • Why are you here today? What do you want to get out of this discussion? • What do you know about Quality Improvement (QI)? • Have you participated, or been asked to participate, in your county? • What does “Quality” mean to you?

5. What is QI in general? A systematic, deliberate, and continuous process and effort to improve the services we provide to individuals.

6. Breaking it down • Systematic The process is based on an organized and structured “problem-solving” approach • Deliberate In order for QI to be successful, there must be belief in it, effort must be given to promoting its sustainability, and it must permeate and connect everything the organization does • Continuous It is virtually a never-ending process…basic mantra: “no matter how good we think we are doing, there is always room for improvement

7. A Little History • Origins in 1950’s, ’60’s, and ’70’s • The “Gurus”: Deming, Juran, and Crosby • Deming considered “godfather” of Total Quality Management”, or TQM, which reshaped and transformed Japanese manufacturing industry • Largely a statistical process control approach at decreasing “variance” in product quality • Delighting and satisfying customer expectations • Continuous Quality Improvement, an offshoot of TQM, evolved significantly during the late 1980’s and early 1990’s and was applied to health care

8. Why History is Importantfor QI in County Mental Health • Originally a Quality Assurance activity “Monitoring adherence to standards” • QI vs. QA What is the difference between QI and QA, and what are their complementary and distinct roles? • Take-home Point QI and QA are not the same.

9. QI vs. QA • Quality Improvement goes way beyond Quality Assurance. Perhaps the defining difference lies in the fact that in addition to focusing on processes, correcting problems, analyzing data, and making decisions based on information, QI adds the focus on “Improvement”, distinct going beyond standards, and attitude-belief-passion in betterment is central. • This has been a significant paradigm shift for health care in general, and County mental health services in particular.

10. Continuous Quality Improvement • Customer/Consumer Focus The unifying driving element • Process Oriented Belief that most quality issues and problems are the result of processes, not people. • Data Driven Uses data as an indispensable tool for guiding, evaluating, and validating “success”. • All Levels of Organization All levels must be encouraged and supported to participate.

11. PDCA CyclePlan-Do-Check-Act or “Deming Wheel” Focus on Consumer Outcomes/Benefit Within a Recovery Model or Vision Plan Do PDCA Act Check

12. Current Picture of QI in County Mental Health Programs • The most immediate current drivers for Quality Improvement in counties come from the Managed Care Contract (MHP Contract) with the State DMH, California Code of Regulations Title 9 requirements, and language in WIC regarding quality management programs, and the role of External Quality Review (EQR) including Performance Improvement Project (PIP) evaluation. • DMH Medi-Cal Oversight (“Compliance”) continues its evaluation responsibility based on “QA”.

13. QI Oversight & Consultative Players Board of Supes MH Boards & Commissions DMH & CMS EQRO • DMH Medi- • Cal Oversight • DMH Medi- • Cal Policy • DMH County • Operations • CIMH-Contract • CMS Medicaid • Waiver , and • CFR 438 • “APS” • External • Quality • Review • Organization • Required by • New Medicaid • Regs resulting • From “BBA 97” Vested interest In “Value”, i.e. Quality of services to County’s residents for the County Dollars spent Oversight and Guidance of MH system Quality with emphasis of Consumer & Family Member Involvement

14. Broad Forces Impacting County QI Quality Improvement Regulations Fed-State MHP Contract Industry Movement Consumer Voice Professional Ethics

15. What is your role in QI? • Becoming familiar with QI • Gauging your county’s interest in asking for your involvement • Contributing a valuable specialized perspective • Realizing the importance of, and advocating for fidelity to, keeping the focus on the consumer and their outcomes in a Recovery framework.

16. QI Learning Progress Diagram Phase 1 “Acquiring” Phase 2 “Implementing” Phase 3 “Integrating” Involvement & Practice Reconciling “Theory” With “Reality” Knowledge & Skills Acquisition

17. County QI Participants Consumers Providers Director Consumers’ Benefit ADVOCATES QI Coordinator IT / IS “Data”

18. Closing Questions, Discussion, and Comments