Board of Examiners Training Faculty / Quality Assurance Directorate

1. Board of Examiners TrainingFaculty / Quality Assurance Directorate

2. Aims of the Session • Provide a brief overview of EC and BOE process • Provide details of the new regulations and how they should be applied • Provide the opportunity to rehearse the BOE process

3. PART A General Overview EC and BOE

4. Examination Committees and Board of Examiners • Examination Committee (Module Outcomes) – The Board can delegate some of its powers to a Committee. A committee will consider outcomes at module level, approve credit and may determine progression at level 4. • Board of Examiners (Progression and Awards) – Each scheme or course has only one Board of Examiners, which is responsible for all levels. No other body has the power to confer an award or to amend a decision of the Board (except an Appeal Panel).

5. Assessment Cycle • Assessment design and approval (by external examiners) • Coursework and examinations (including requests for extensions) • Marking and internal and external moderation • Mitigation panel • Examination Committees • Board of Examiners (including pre-Board) • Publication of results • Appeals • Re-assessment • Reconvened Board of Examiners • Appeals

6. Key Points to Remember:Examination Committees • Determine standard of module outcomes • Consider the amendment of cohort marks as appropriate • Record credit (where no BOE - progression or award) • Note cases of Cheating, Plagiarism or Other Unfair Practice • (Progression from L4 to L5) • All external examiners attend

7. Key Points to Remember:Boards of Examiners • Only body with power to determine Progression and Awards • Receive Mits Panel recommendations • Receive UPB decisions • Confirming entitlement to Contained Awards • Publish Results Online (within 5 Working Days) • One or all external examiner(s) attend

8. Board of Examiners - Roles TASK: Work with the person next to you and note 3 tasks of each role: • Chair • Scheme / Course Leader • Module Leader • External Examiner • Secretary

9. Roles and Responsibilities

10. PART B New Requirements and Implications

11. Progression NEW Requirements apply to: New and Continuing Students (starting or re-starting a level) OLD Requirements apply to: Students ‘part-way through’ or ‘making good’ on a level “Did the student start or re-start that Level after August 2012?” YES = NEW / NO = OLD

12. New requirements – Progression L4 to L5 To proceed from Level 4 to Level 5, students must have: • Pursued a programme of study of 120C at L4 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 100C at level 4 or above • Achieved an overall average of 30% or more in each module studied • Achieved an overall average of 40% or more across all modules studied at this level • May be re-assessed in all modules

13. New requirements – Progression L5 to L6 To proceed from Level 5 to Level 6, students must have: • Pursued a programme of study of 120C at L5 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 100C at level 5 or above • Achieved an overall average of 30% or more in each module studied • Achieved an overall average of 40% or more across all modules studied at this level • May be re-assessed in all modules

14. Progression (L4 and L5) – Old vs New

15. Final Level Requirements (UG)(Eligibility for an Award)

16. Re-Assessment Required where… • Not submitted in ALL components of a module - AND / OR - • Less than 40% OVERALL module score (after 1st sit) How it works… • Re-assessed in components ‘NS’ or less than 40% ONLY • Re-assessed COMPONENTS capped at 40% (not module) • Overall module score marked with ‘R’ (e.g. ‘45R’)

17. Repeating a Level • Decided after Re-assessment • Permitted once only • ‘Fail Withdraw’ – Non-Submissions (confirming entitlement to any contained awards)

18. Repeating (Cont.)

19. Applicable Classification Methods – (Honours Degrees) • CONTINUING Students (Admit term = 2011/12 or earlier) • NEW Students (Admit term = 2012/13 or later) “Did the student start their current registration with our university prior to August 2012 (i.e. is their ‘Admit Term’ 2011/12 or earlier)?” YES = OLD and NEW methods / NO = NEW method only

20. Classification Methods (BAH / BSCH) New Students (2012/13 and later): • ‘Best 100’ Only Continuing Students (2011/12 and earlier): • ‘Best 100’ • Profile • Weighted L5 & L6 average

21. ‘Best 100’ Method • Average of Best 100 / 105* credits – Level 5 (25%) + • Average of Best 100 / 105* credits – Level 6 (75%) Meaning… • Worst 15 / 20* credit module at L5 is not counted in level average (before weighting @ 25%) • Worst 15/ 20* credit module at L6 is not counted in level average (before weighting @ 75%) *The figures will be amended for courses with a 15 or 20 credit structure.

22. Weighted Average and Profile – CONTINUING students only Weighted Average: Level 5 average – Across ALL modules (25% weighting) plus Level 6 average – across ALL modules (75% weighting) or Profiling: The attribution of a weighting to modules in each classification band (0.25 for level 5 and 0.75 for level 6). A student must score MORE THAN half of the total within a classification band to receive it.

23. APL - APCL / APEL • Don’t carry ‘marks’ – just credit • APL doesn’t count towards any calculations • APL credit is automatically ‘dropped’ in ‘Best 100’ method

24. New requirements – Masters Awards To succeed on a Masters Award, students must have: • Pursued a programme of study of 180C at L7 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 160C at level 7 or above • Achieved an overall average of 30% or more in each module studied • Achieved an overall average of 40% or more across all modules studied at this level • May be re-assessed in all modules

25. New requirements – PG Diploma To succeed on a PG Diploma, students must have: • Pursued a programme of study of 120C at L7 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 100C at level 7 or above • Achieved an overall average of 30% or more in each module studied • Achieved an overall average of 40% or more across all modules studied at this level • May be re-assessed in all modules

26. New requirements – PG Cert To succeed on a PG Cert, students must have: • Pursued a programme of study of 60C at L7 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% in all modules • Achieved an overall average of 40% or more across all modules studied at this level • May be re-assessed in all modules

27. Final Level Requirements (PG)

28. Merit and Distinctions • Option for all awards except (BAH / BSCH) • Must be written into the Course Docs Awarded based on Achievement of: • Merit - 60% Average (across all modules) • Distinction – 70% Average (across all modules) -OR- • ‘A Defined profile of Achievement’

29. PART C BOE Exercise

30. Exercise • Work with a partner • Review profiles provided • Act as a BOE meeting and Make decisions Points to Remember: • Students have submitted in all components • All Re-assessment has been taken • Look at all the details provided • Confirm eligibility for an award first

31. Exercise – Answers and Discussion • What should the decisions be for each student? • Why was that decision made?

32. Key Points / Questions to Consider • Hold a Pre-Board Meeting • Did the student start or re-start the level after Aug 2012? • Did the student’s current registration start before 2012/13?

33. Any questions? Further information: • Guide to BOE and EC http://www.leedsmet.ac.uk/staff/boards-of-examiners.htm • Quality Manual http://www.leedsmet.ac.uk/staff/quality-manual.htm • Faculty Quality and Governance Teams / Quality Assurance Directorate