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Data Mapping Tool

Data Mapping Tool. Remi Ogbe Information Governance Manager Barts and the London NHS Trust. Project Background. Commenced August 2007 Initiated by Barts and The London NHS Trust Supported and funded by NHS Connecting for Health . Project Objectives.

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Data Mapping Tool

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  1. Data Mapping Tool Remi Ogbe Information Governance Manager Barts and the London NHS Trust

  2. Project Background • Commenced August 2007 • Initiated by Barts and The London NHS Trust • Supported and funded by NHS Connecting for Health

  3. Project Objectives • To map the key flows of patient information across the Trust and provide documented flow maps • To develop a data mapping tool & supplementary guidance that would integrate with the Information Governance Toolkit and help the wider NHS community to assess and improve compliance on a number of IGT requirements.

  4. Phase 1 - Scope Patient identifiable information • Contains person name and/or other items of data that could identify a person Key areas of the Trust • Those most likely to deal with frequent or high volume transfers of patient information Routine flows • Between departments or in/out of organisation Timescale • 3 months

  5. Original scope: Email Fax Post/Courier – hard-copy or electronic media Text Message Additional scope: Carried by hand – e.g. USB stick, laptop Automated system transfers Uploads to a system Delivery methods

  6. A&E Cancer Cardiac Children’s Services Coding Complaints Diagnostic Imaging Elderly Care Infection and Immunity Legal Services Planning and Commissioning Maternity Pathology Pharmacy Renal Trauma Areas mapped at BLT

  7. Out of scope • Non person-identifiable flows • Flows within departments • Phone calls • Accessing a shared drive

  8. High Level Map

  9. Infection & Immunity

  10. Automated data transfers

  11. Phase 2 • System prototype designed in MS Access • Developed for NHS CfH website, as part of the Information Governance Toolkit

  12. HM Revenue and Customs IG in the media

  13. Phase 2 • Launched January 08 • Limited testing due to time constraints • NHS organisations to test & provide feedback

  14. Mapping problems • No such thing as a 100% accurate information map! • Different people do things differently • Not always possible to generalise about how a particular information item flows • e.g. faxing to a GP

  15. Update on tool • National user group set up • To discuss system enhancements • To decide how to calculate the risk associated with data flows • To discuss requirements for the GP information mapping process

  16. Enhancements to tool • Risk Assessment • Reasons for risk • Risk categories – High / Medium / Low • Reports • More flexibility and detail • Data Extraction • Export from the tool • GP Version • Simplified and pre-populated

  17. Questions

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