The ABCs of TOCs:

1. The ABCs of TOCs: Enhancing the OPAC with Tables of Contents Session G4 AALL Annual Meeting, 2005

2. Survey Results: TOC Priorities • Collections (multiple authors) • Conference proceedings • Multi-volume works -- indiv. titles • Single-author monographs • Collections/selected works (single author)

3. Panel • Loading Vendor TOC Data: Balancing Transcription and Access – Mary Strouse • Creating Enhanced 505 Fields:Issues to Consider – Karen Selden • Scanning Tables-of-Contents for Your Library Catalog – Jack Bissett

4. Loading Vendor TOC Data: Balancing Transcription and Access Mary Strouse, Head of Tech. Services DuFour Law Library, CUA strouse@law.cua.edu

5. Priorities for TOC Inclusion • Edited collections on broad themes • Diverse geographic treatments • Conferences, symposia, anthologies • Local interest (our faculty, etc.) Unifying themes are multiple authorship and/or unpredictable content

6. Vendor TOC Format (97x) • Displays as a Table of Contents • Includes page numbers • Indexing flexibility: • Keyword, Title and Author • Space for transcribed and authorized forms • Can exclude generic titles (“Introduction” “Preface”, etc.)

7. 97x TOC Format • 970 field - Chapter or Section Heading • Indicator 1 – controls title indexing • Indicator 2 – controls indenting, display • |l – Chapter or Section numbering • |t – Title (transcribed) • |c – Personal author (transcribed) • |d – “Non-personal” author (transcribed) • |f - Personal author (inverted/authorized) • |p – Page number

8. Title: |t • Transcribed from TOC, rather than fullest form available • No space for authorized analytic titles -- we add 7xx • Inconsistent coding of 1st indicator (index-worthiness) • Is “Appendix” part of title (|t) or number (|l)?

9. Personal Authors: |c and |f • Links transcribed entry for display & inverted entry for indexing • Subfield c transcribed from TOC, not from fullest form available • Subfield f can carry fully-authorized form

10. “Non-personal” Authors: |d • Used for corporate author stmt. of responsibility (keyword only) : 970 11 |l9 |tRedefining Discrimination: 'Disparate Impact' and the Institutionalization of Affirmative Action |d United States Department of Justice Office of Legal Policy |p121 • No place for indexed, authorized form 970 11 |l7|tPrinciples to Measure the Endangered Species Act Reauthorization Debate |d Policy Board of the Institute for Environment and Natural Resources |p138

11. “Non-personal” Authors: |d • Also used for personal authors in direct order: 970 12 |tExcerpts from Antigone |d Sophocles |p11 970 11 |tReith Lecture 2000|d The Prince of Wales|p11 970 12 |l12|tJubilee of the Agricultural World |d John Paul II |p111 • No place for author stmt. transcribed as part of title

12. “Non-personal” Authors: |d • Also used for other transcribed phrases and “et al.” 970 21 |tWorkshop Discussion: Civil Litigation Against Terrorism |d Workshop Participants |p185 970 21 |tPublic Support for Access to Government Records: A National Survey |cPaul D. Driscoll| fDriscoll, Paul D. |cSigman L. Splichal |fSplichal, Sigman L. |cMichael B. Salwen|fSalwen, Michael B.|d [et al.]|p23

13. Workflow Issues • Vendor-dependent format • Staff burden • Co-mingling of vendor and library data • False positives (multiple ISBN)

14. User Issues • Screen space, added printing • Multiple forms of author entry (split files) • Can’t distinguish between chapter and book-length treatment (increased noise) • License limitations on data use

15. Wish List Additional subfields: • Indexed/authorized corporate author • Data source and ownership • Authority control history • Better coding conventions, transparency

16. Wish List • Indicate book or chapter in record browse • Allow limited data export for legitimate fair use

17. Creating Enhanced 505 Fields:Issues to Consider Karen Selden, Catalog Librarian University of Colorado Law Library karen.selden@colorado.edu

18. Issues to Consider • Indexing & Authority Control • Format & Display • Workflow & Policy Considerations

19. Enhanced 505 Fields • Coded with 2nd indicator of Zero • Use subfields: • g (Miscellaneous Information) • t (Title) • r (Statement of Responsibility)

20. Subfield g: Miscellaneous Information • Contains any information other than the statement of responsibility or title • Examples: Volume, part, or page numbering; dates

21. Subfield t: Title • Transcription field • However, can provide fuller form of titles from other sources within the item (for example, chapter title pages, running titles) (per AACR2R 1.7A2 & 2.7B18)

22. Subfield r:Statement of Responsibility • Transcription field, so do not invert names • However, can fill in initials and provide fuller form of author names from other sources within the item (for example, chapter title pages) (per AACR2R 1.7A2)

23. Indexing Decisions • Author • Title • Keyword

24. Indexing Decisions:Subfield g • Do not want to index miscellaneous Information • Use to “mask” words or phrases one wishes to exclude from author, title, or keyword indexes?

25. Indexing Decisions:Subfield t • Can be indexed in both title and keyword indexes • However, check if catalog can exclude stop words from the beginning of subfield t

26. Indexing Decisions:Subfield r • Transcribed information, so headings are uncontrolled and non-inverted • Creates searching, browsing, and authority control problems • If index, place in Keyword Index

27. Format & Display Issues • _ -- _ between each title • _ / _ before the statement of responsibility • Displays in paragraph format

31. Workflow & Policy Considerations: Staffing • Do you have the time & labor resources • Who performs this work (Clerical; Professional; Volunteers; Combination)? • Voice recognition software to alleviate physical strains

32. Workflow & Policy Considerations: Sources of TOCs • Manual input from books • LC BEAT program • Copying & pasting from other sources • Scanning TOC information

33. Workflow & Policy Considerations: Which Items Receive TOCs • What information is most useful and important to your patrons? • Books with chapters by faculty • Local CLEs • Adds value since no index in the item • Acts as a “people finder” • [no text] local input convention

35. Scanning Tables-of-Contents for Your Library Catalog Jack Bissett, Cataloging Librarian Washington and Lee University, School of Law bissettj@wlu.edu

36. Why Scan and Import? • In 2004 Blackwell’s did _______ • We added ________ • Blackwell’s eventually replaced ______ 300-400 653 16 ?

37. What’s Involved? a. Photocopy the pages b. Trim the sheets to eliminate “noise” on the pages c. Scan the sheets (Scanning software is OmniPage Pro)

38. What’s Involved? a. Photocopy the pages b. Trim the sheets to eliminate “noise” on the pages c. Scan the sheets (Scanning software is OmniPage Pro)

39. Photocopied and trimmed TOC page

40. What’s Involved? a. Photocopy the pages b. Trim the sheets to eliminate “noise” on the pages c. Scan the sheets (Scanning software is OmniPage Pro)

41. Scanned, not yet edited

42. What’s Involved? d. Edit the resulting text e. Process the document through software to format and insert delimiters • John Doyle’s software, available at http://law.wlu.edu/library/research/tablesofcontents/ • Process produces & emails files

43. Edited text

44. What’s Involved? d. Edit the resulting text e. Process the document through software to format and insert delimiters • John Doyle’s software, available at http://law.wlu.edu/library/research/tablesofcontents/ • Process produces & emails files

45. John Doyle’s software

46. What’s Involved? f. Cataloger receives batches of files (one file per TOC ) by email from JD g. Copy and paste into enhanced 505 fields in bib records

48. What’s Involved? f. Cataloger receives batches of files (one file per TOC ) by email from JD g. Copy and paste into enhanced 505 fields in bib records