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Project Initiation & Planning

Project Initiation & Planning. Farrokh Alemi, Ph.D. Narrated by Lee Baliton. Project Phases. Initiation Planning Execution Controlling Closing. Planning Phase. Communication plan Scope management plan Approval of plans Gap analysis Request for Proposal (RFP) Vendor selection

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Project Initiation & Planning

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  1. Project Initiation & Planning Farrokh Alemi, Ph.D. Narrated by Lee Baliton

  2. Project Phases • Initiation • Planning • Execution • Controlling • Closing

  3. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  4. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  5. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan Frequent, periodic emails, video clips and other communications to the sponsors is a minimum set of communications

  6. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan Frequent, periodic emails, video clips and other communications to the project team is a minimum set of communications

  7. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project

  8. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan I want you to remember me A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project

  9. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  10. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  11. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  12. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  13. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  14. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan More on these activities later

  15. Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan

  16. Elements of a Detailed Plan • Project team • Selection • Description • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans

  17. Elements of a Detailed Plan • Project team • Selection • Description • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans What you say matters

  18. Elements of a Detailed Plan • Project team • Work plan • High level tasks listed • Ask for lower level tasks • Time and cost of activities • Project risks • Communication plan • Other management plans

  19. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project schedule • Project budget • Project risks • Communication plan • Other management plans

  20. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project schedule • Project budget • Project risks • Communication plan • Other management plans Plan in moderation

  21. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Plans to reduce risk • Plans for disasters • Communication plan • Other management plans

  22. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Plans to reduce risk • Plans for disasters • Communication plan • Other management plans Can’t you do anything right

  23. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Recipient, mode, frequency, responsibility • Other management plans

  24. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Recipient, mode, frequency, responsibility • Other management plans

  25. Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans • Scope management • Resource management • Quality management

  26. Take Home Lesson Planning has many parts. Media plays an important role in them

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