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Project Initiation & Planning. Farrokh Alemi, Ph.D. Narrated by Lee Baliton. Project Phases. Initiation Planning Execution Controlling Closing. Planning Phase. Communication plan Scope management plan Approval of plans Gap analysis Request for Proposal (RFP) Vendor selection
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Project Initiation & Planning Farrokh Alemi, Ph.D. Narrated by Lee Baliton
Project Phases • Initiation • Planning • Execution • Controlling • Closing
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan Frequent, periodic emails, video clips and other communications to the sponsors is a minimum set of communications
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan Frequent, periodic emails, video clips and other communications to the project team is a minimum set of communications
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan I want you to remember me A project manager should think of himself as a director of a movie. He should regularly prepare and distribute media about the project
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan More on these activities later
Planning Phase • Communication plan • Scope management plan • Approval of plans • Gap analysis • Request for Proposal (RFP) • Vendor selection • Work breakdown & Schedule • Budget and Resource assessment • Identify critical path • Kickoff end of plan
Elements of a Detailed Plan • Project team • Selection • Description • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans
Elements of a Detailed Plan • Project team • Selection • Description • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans What you say matters
Elements of a Detailed Plan • Project team • Work plan • High level tasks listed • Ask for lower level tasks • Time and cost of activities • Project risks • Communication plan • Other management plans
Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project schedule • Project budget • Project risks • Communication plan • Other management plans
Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project schedule • Project budget • Project risks • Communication plan • Other management plans Plan in moderation
Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Plans to reduce risk • Plans for disasters • Communication plan • Other management plans
Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Plans to reduce risk • Plans for disasters • Communication plan • Other management plans Can’t you do anything right
Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Recipient, mode, frequency, responsibility • Other management plans
Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Recipient, mode, frequency, responsibility • Other management plans
Elements of a Detailed Plan • Project team • Work plan • Time and cost of activities • Project risks • Communication plan • Other management plans • Scope management • Resource management • Quality management
Take Home Lesson Planning has many parts. Media plays an important role in them