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Procurement Card Overview

Procurement Card Overview. FY2015. Procurement Card Overview. The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director .

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Procurement Card Overview

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  1. Procurement Card Overview FY2015

  2. Procurement Card Overview • The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director. • Monthly limit - $5,000 • Transaction limit - $2,000 • The transaction limit or monthly limit may be temporarily increased upon request by emailing Dawn Vastola.

  3. Authorized Purchases • Items not on the CCSD Bid List - found on the Procurement Services web page. • Exceptions to the bid list are: • Office Supplies – All Office Max orders must be made on the procurement card (except SPLOST and Capital Outlay expenditures) • Art Supplies • Custodial Supplies • Other Vendors listed in Procurement Card Manual

  4. Authorized Purchases • Travel with students – when paid by local funds or allowed grant funds. Supporting documentation should include: • List of persons who travel • Itemized receipt and list of participants for all meals

  5. Unauthorized Purchases • Personal purchases, money orders, or cash withdrawals • Gift Cards (including ITune gift cards) – when paid by county allotment funds. Gift cards are only allowable on the procurement card using local school activity funds (hospitality, staff recognition, etc.) for the purchase of a gift. • Employee travel expenses – when paid by county allotment funds. Refer to Travel Procedures on the Financial Services Portal intranet support site.

  6. Unauthorized Purchases • Sales Tax • Capital Outlay – any equipment or non-expendable property with a unit cost of $1,000 or more and an expected useful life of longer than 2 years. • This also includes all computers, iPads, printers, interactive white boards and LCD projectors regardless of cost. • Always refer to Procurement Services bid list for ordering technology equipment. • Purchases using bond funds, SPLOST money (with the exception of pre-approved purchases from the Finishes Account for new schools or schools with additions) or fire loss purchases. • Items on the CCSD bid list – with exceptions under Authorized Purchases. • The purchase of any type of service.

  7. Lost or Stolen card Call Bank of America – 1-888-449-2273, and contact both Damaris Whyte, damaris.whyte@cobbk12.org, 770-590-4523, and Dawn Vastola, dawn.vastola@cobbk12.org, 770-426-3517 Request a Procurement Card Complete form FS-410 and send to Damaris Whyte in Procurement Services, damaris.whyte@cobbk12.org Address change or card cancellation Email Damaris Whyte, damaris.whyte@cobbk12.org

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