“What we’ve been up to these past few months…”

1. “What we’ve been up to these past few months…” IIJIS Privacy Policy Subcommittee February 24, 2005

2. June 2004 • Reviewed how the CHRI repository implements the fair information practices. • Brainstormed issues that should be addressed by the privacy policy. • Compiled those issues and sought members’ comments. • July 2004 through February 2005… Privacy Policy Subcommittee

3. Privacy Policy Subcommittee

4. Privacy Policy Subcommittee

5. July 2004 – February 2005 Participation on GLOBAL • Worked with GLOBAL on the development of their privacy policy development workbook. • Development of an Illinois Case Study • Utilization of Illinois’ policy as a sample for other jurisdictions. Privacy Policy Subcommittee

6. July 2004 – February 2005 Comparison of unofficial and official sources of CHRI in Illinois • 6 subjects’ criminal histories were collected • 2 sex offenders; • 2 convicted persons (common name); • 2 persons with expunged records • Very preliminary findings Privacy Policy Subcommittee

7. July 2004 – February 2005 Collected everyone’s comments on the Issues paper and revised the document. • Is the organization okay? • Are there any missing issues? • Are there any clarifications of the issues? • Help! Privacy Policy Subcommittee

8. Development of the IIJIS Privacy Policy Illinois’ FIP implementation Issues document Some thoughts on policy development Drafted an outline of the privacy policy. Current information sharing practices Privacy Policy Subcommittee

9. Some thoughts on policy development: Phase 1 • This is where the development phases start. • Start with the traditional exchanges of adult justice information. • Next focus on the accessibility of victim & witness information. • Note that this information impacts directly the development of Illinois’ I-CASE system as well as Illinois’s participation in the FBI’s N-DEX system. Privacy Policy Subcommittee

10. Wide angle lens… • Preamble • What the document is trying to accomplish • General principles • Philosophical underpinnings, FIPs • Guidance • Justice information sharing provisions of the policy. Privacy Policy Subcommittee

11. Wide angle lens… • Guidance • Definitions • Information about individuals • Information about incidents • Special circumstances • Accountability • Quality of justice information Privacy Policy Subcommittee

12. Guidance overview • Information about individuals • Information concerning suspects, arrestees and offenders • Victims of crime • Witnesses • Actors in the justice system • Other individuals whose information is collected by the justice system? Privacy Policy Subcommittee

13. Guidance overview • Information about incidents • Incident report • Arrest report • Other types of information about incidents? Privacy Policy Subcommittee

14. Guidance overview • Special circumstances • Officer safety information • Publicly available information • Contact cards • Intelligence • Social Security Numbers Privacy Policy Subcommittee

15. Guidance overview • Accountability • Policy compliance audits • Remedies available under Illinois law • Quality of justice information • Data quality audit provisions • Individual’s right to access and review justice information Privacy Policy Subcommittee