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2. Emergency Managementfor Area Wardens and their Deputies Version: 11/09/2012

3. Objectives At the end of this presentation, you will: • be able to fulfil the role of Area Warden in accordance with the University’s Emergency Management Procedure • know where to get additional information

4. Presentation Outline Day-to-day roles of Area Wardens and Deputies • Responsibilities of Area Wardens and Deputies during emergencies • Building evacuations and lockdowns • Bomb threats • Medical emergencies • Bushfires

5. Day-to-day roles ofArea Wardens and Deputies

6. Day-to-day roles of Area Wardens and Deputies • Become familiar with your area • Participate in the development of your area’s Local Emergency Instructions (LEIs) • Larger buildings sometimes dividedinto several fire alarm zones • Get to know • - local First Aiders- Wardens of adjacent areas- your Campus Warden • Location of fire panel varies • Alarm tones can vary • Clarify any uncertainty • Know the location of yourDesignated Assembly Point (DAP)

7. Day-to-day roles of Area Wardens and Deputies • Assist in training staff in LEIs • Have means to lock down your building • Assist in maintaining clear evacuation routes • Organise for a Deputy Warden during absences • Take note of people with mobility/sensory impairments • Participate in evacuation drills (including completing Evacuation Drill Reports)

8. Day-to-day roles of Area Wardens and Deputies • Area Wardens and Deputies need: • A yellow helmet or yellow vest • A whistle • A portable torch • Contact Risk, Health and Safety (Ext 8305) if you do not have this equipment

9. Emergency responsibilitiesof Area Wardens and Deputies

10. Emergency responsibilities of Area Wardens and Deputies Indemnity of Area Wardens and Deputies Area Wardens are acting in the course of their employment. The University therefore accepts the legal and financial consequences of all actions performed in good faith by AreaWardens and deputies or performed by other people under their instruction.

11. Emergency responsibilities of Area Wardens and Deputies General emergencies Legitimate instruction If the automatic alarm sounds in your building, • immediately initiate an evacuation of your Area. • Follow instructions from: • Emergency Services • Campus Warden or • Deputy Campus Warden

12. Emergency responsibilities of Area Wardens and Deputies Special emergencies No instruction Some sign of an incident or problem (e.g. alarming smell, sound, behaviour, etc) • Investigate the problem and its possible impact on the safety of people in your Area • Preserve your safety at all times

13. Emergency responsibilities of Area Wardens and Deputies Special emergencies No instruction If your investigation indicates an emergency • UB’s emergency phone number • CALL • *6911 • *6911 (5327 6911) OR 000 000 • DECIDE on an emergency response • your chosen response • IMPLEMENT

14. Emergency responsibilities of Area Wardens and Deputies Emergency Phone Number • Available at all times • From internal phones dial *6911 • From other phones dial 5327 6911 *6911 • Connected to a private security company • Emergency Services and University resources • For non-emergencies call *6333 or 5327 9088

15. Module 1 – Question 1 Whilst conducting your normal activities, you notice a burnt smell. On investigation, you find a piece of bread stuck in the lunch-room toaster and emitting smoke. You Initiate an immediate evacuation and call 000 Switch off the toaster and ventilate the room Try to find whoever is responsible for this mess 1 2 3

16. Incorrect. The piece of burnt toast does notcreate an immediate danger, but it does require somecorrective action. As switching the toaster offdoes not present risks to your safety, do soand ventilate the room to preventthe alarm going off. Module Whilst conducting your normal activities, you notice a burnt smell. On investigation, you find a piece of bread stuck in the lunch-room toaster and emitting smoke. You Initiate an immediate evacuation and call 000 Switch off the toaster and ventilate the room Try to find whoever is responsible for this mess 1 2 3 Next

17. Correct.This incident does not constitute in itselfan emergency, but it does require somecorrective action. As switching the toaster offdoes not present risks to your safety,do so and ventilate the room toprevent the alarm going off. Module Whilst conducting your normal activities, you notice a burnt smell. On investigation, you find a piece of bread stuck in the lunch-room toaster and emitting smoke. You Initiate an immediate evacuation and call 000 Switch off the toaster and ventilate the room Try to find whoever is responsible for this mess 1 2 3 Next

18. Incorrect. Looking for the person who leftthe piece of bread in the toaster is not helpfulat this stage. The piece of smouldering toastrequires some quick corrective action.As switching the toaster off does not presentrisks to your safety, do so and ventilatethe room to prevent the alarmgoing off. Module Whilst conducting your normal activities, you notice a “burnt smell”. On investigation, you find that a piece of bread is stuck in the lunch-room toaster and is smoking. You: Initiate an immediate evacuation and call 000 Switch off the toaster and ventilate the room Try to find whoever is responsible for this mess 1 2 3 Next

19. Module 1 – Question 2 In the previous example, your attempts to ventilate the room fail. The smoke detector goes off and a piercing alarm sounds throughout your area. You Advise everybody that it is a false alarm and tell them to ignore it Redouble your efforts to stop the alarm before it disrupts important activities any further Immediately initiate an evacuation of all people present in your Area 1 2 3

20. Module 1 – Question 2 Incorrect. Although it seems likely thatthe burnt toast and the alarm are related,you should not assume so. Your function as a Warden or Deputy is now to evacuate everyone out of your Areapromptly and safely. If you come across tangibleevidence of an emergency during theevacuation, call *6911. In the previous example, your attempts to ventilate the room fail. The smoke detector goes off and a piercing alarm sounds throughout your area. You Advise everybody that it is a false alarm and tell them to ignore it Redouble your efforts to stop the alarm before it disrupts important activities any further Immediately initiate an evacuation of all people present in your Area 1 2 3 Next

21. Module 1 – Question 2 Incorrect. Now that the alarm is sounding, your functionas a Warden or Deputy is to evacuate everyoneout of your Area promptly and safely.If you come across tangibleevidence of an emergency during theevacuation, call *6911. In the previous example, your attempts to ventilate the room fail. The smoke detector goes off and a piercing alarm sounds throughout your area. You Advise everybody that it is a false alarm and tell them to ignore it Redouble your efforts to stop the alarm before it disrupts important activities any further Immediately initiate an evacuation of all people present in your Area 1 2 3 Next

22. Module 1 – Question 2 Correct. You are right not to assumethe burnt toast and the alarm are related.Your function as a Warden or Deputy is now to evacuate everyone out of your Area promptly and safely.If you come across tangible evidence ofan emergency during the evacuation,call *6911. In the previous example, your attempts to ventilate the room fail. The smoke detector goes off and a piercing alarm sounds throughout your area. You: Advise everybody that it is a false alarm and tell them to ignore it Redouble your efforts to stop the alarm before it disrupts important activities any further Immediately initiate an evacuation of all people present in your Area 1 2 3 Next

23. Building evacuations

24. Building evacuations Initiating a building evacuation • If no alarm sounds, use manual means • Manually activate a break-glass alarm • Use voice command • Use a whistle

25.  Building evacuations Area search  MANAGER OFFICE LABORATORY STORE ROOM SCHOOL OF SCIENCE CLASS ROOM 1    TOILET TOILET PLANT ROOM STAFF OFFICE LINKWAY  BUILDING S

26. Building evacuations At the Designated Assembly Point (DAP) • Report to Emergency Services if • any person did not evacuate • Ensure DAP is safe and move • group if necessary • Keep people at DAP in a group • Determine whether anyone • is missing • Forbid smoking

27. Building evacuations At the Designated Assembly Point (cont’d) • Wait for instructions from the • Campus Warden (or Deputy) • or Emergency Services • Only they are authorised to • allow people back into an • evacuated Area

28. Building evacuations People with mobility impairments • In case of fire, do not use lifts • Assign someone to assist mobility-impaired person • Make use of alternative escape routes • Move person to safe location (e.g. fire-isolated stairs) • Promptly notify Emergency Services

29. Module 2 – Question 1 • Must Area Wardens wait for the automatic alarm before evacuating people from their Area? YES NO

30. Module 2 – Question 1 Incorrect.An Area Warden can initiate an evacuation even if the automatic alarm fitted in their Areais not sounding. They can do this by means ofa whistle, verbal command, or any otherappropriate method. • Must Area Wardens wait for the automatic alarm before evacuating people from their Area? YES NO Next

31. Module 2 – Question 1 Correct.An Area Warden can initiate an evacuation even if the automatic alarm fitted in their Areais not sounding. They can do this by means ofa whistle, verbal command, or any otherappropriate method. • Must Area Wardens wait for the automatic alarm before evacuating people from their Area? YES NO Next

32. Module 2 – Question 2 During emergencies, Area Wardens must keep which of the following as their top priority: Maintaining the good reputation of the University Preserving the safety of the occupants of the building, including their own Minimising the financial cost of the emergency 1 2 3

33. Incorrect. Area Wardens fulfil their roleby taking all reasonably practicable stepsto preserve the safety of all occupants of their Area,whilst maintaining their own safety. Issues related to reputation and cost are secondary and are best takencare of by placing human welfare first. Module 2 – Question 2 During emergencies, Area Wardens must keep which of the following as their top priority: Maintaining the good reputation of the University Preserving the safety of the occupants of the building, including their own Minimising the financial cost of the emergency 1 2 3 Next

34. Correct.Area Wardens fulfil their roleby taking all reasonably practicable stepsto preserve the safety of all occupants of their Area,whilst maintaining their own safety. Issues related to reputation and cost are secondary and are best takencare of by placing humanwelfare first. Module 2 – Question 2 During emergencies, Area Wardens must keep which of the following as their top priority: Maintaining the good reputation of the University Preserving the safety of the occupants of the building, including their own Minimising the financial cost of the emergency 1 2 3 Next

35. Incorrect.Area Wardens fulfil their roleby taking all reasonably practicable stepsto preserve the safety of all occupants of their Area,whilst maintaining their own safety. Issues related to reputation and cost are secondary and are best takencare of by placing humanwelfare first. Module 2 – Question 2 During emergencies, Area Wardens must keep which of the following as their top priority: Maintaining the good reputation of the University Preserving the safety of the occupants of the building, including their own Minimising the financial cost of the emergency 1 2 3 Next

36. Building lockdowns

37. Building lockdowns When to lock down a building • If the Campus Warden, Deputy Campus Warden or a member of the Emergency Services instructs you to do so • If you believe it is the safest course of action

38. Building lockdowns How to lock down a building • Call *6911 or 5327 6911 • Lock all entry points and windows • Conduct Area search and instruct occupants to stay inside, away from windows • Await instructions from Campus Warden, Deputy or Emergency Services

39. Bomb threats

40. Bomb threats What to do If a bomb threat is immediate, specific and concerns your Area: • Evacuate your Area and prevent re-entry • Call *6911 or 5327 6911

41. Bomb threats Bomb threat evacuations • Encourage people to take personal belongings • Consider the risk that evacuation route and DAP may be target of bomb • Leave doors and windows open • Assemble people 150 metres or more away from building

42. Medical emergencies

43. Medical emergencies What to do • The cause of injury or illness may require emergency response • Call UB First Aider • Call *6911 if ambulance required • Provide assistance: • Direct ambulance to scene • Keep onlookers away • Shield casualty from weather

44. Bushfires

45. Bushfire • Bushfire prevention program in place • Mt Helen campus is closed on Code Red days (others remain open) • Any campus under bushfire threat will be evacuated early

46. End Congratulations on completing this training module. For further information contact OHS@ballarat.edu.au Press the “Esc” key to leave this presentation.