Common user interface, yet new stuff

1. Common user interface, yet new stuff Notice the following: • Excel has tabs and buttons similar to Word • new tabs: Formulas, Data • new features: • name box • Formula bar • Current Sheet1 is active. Click + to add more sheets

2. New buttons • New buttons: • Thefxbutton is next to the formula bar. It contains pre-defined functions for formulas.

3. Excel View & settings 1/3 PLEASE SKIP THIS SLIDE. It’s old… Tools  Customize Try: Investigate the options: • buttons on 1 or 2 rows • show full menu

4. Excel View & settings 2/3 You can control the view of your window via the ViewTab try: • Check or uncheck the boxes for: • the formula bar, • Gridlines • Headings • Observe the various Views: normal, page layout

5. Excel View & settings 3/3 You can change the way Excel behaves via the File Tab, Options Try: • Press <ENTER> several times and notice the direction of move. • Click File Tab, Options • Click on the category called Advanced. Try changing the option called “After pressing Enter, move selection...”Change the Direction to right. • Click on another category. Try changing an option of your choice. Test it out.

6. Moving around… • Recall, in the Excel grid: • columns go up and down, • rows go across • To move around: try • <enter> key • <tab> key • scroll and click • the arrow keys

7. Editing in Excel 1/8 • Cell name = cell reference • The cell reference for the cell containing “4” is B1. When typing cell references, you can type them lowercase. (ex. b1) • Active cell has border around it (C1).

8. In the next slide… • Focus only on the blue part

9. Editing in Excel 2/8 • To enter info (or replace info) • Click on cell • Type • Press <enter> • To edit • Dbl-click in cell • Edit • Press <enter> • To delete • Click in cell • Press DELETE key.

10. Editing Exercise 3/8 Try: Type the following into the cells pictured: 2, 4, =a1+b1, Joe. • Replace Joe with Vanna (click and type and <ENTER>)

11. Editing in Excel 4/8 • To enter info (or replace info) • Click on cell • Type • Press <enter> • To edit • Dbl-click in cell • Edit • Press <enter> • To delete • Click in cell • Press DELETE key.

12. Editing in Excel 5/8 • Note you can also edit from the Formula bar. Click the green check or press <enter> afterward

13. Editing Exercise 6/8 Try: • Edit Vanna into Evanna • Edit Evanna into Evanna Jones • Edit =a1+b1 into =a1+b1*4

14. Editing in Excel 7/8 • To enter info (or replace info) • Click on cell • Type • Press <enter> • To edit • Dbl-click in cell • Edit • Press <enter> • To delete • Click in cell • Press DELETE key.

15. Exercise: Insert & Delete columns and rows 8/8 Try: • Delete all entries of your previous practice and type the enter the following: • Click File Tab, Save as: Excel Practice to U: or USB: drive

16. In the next slide… • Focus only on the blue part

17. To Delete or Insert a row (or column) To Delete a row: • Click on row (or column) • On Home Tab, in Cells group, click the down arrow next to Delete, select: • Delete Sheet Rows (or Delete Sheet Columns) To Insert a row: • The Row you click on moves down. (Column moves to right) • On Home Tab, in Cells group, click the down arrow next to Insert, select: • Insert Sheet Rows (or Insert Sheet Columns)

18. Exercise: delete row Try: • Delete the “Tom” row. Beforeafter

19. To Delete or Insert a row (or column) To Delete a row: • Click on row (or column) • On Home Tab, in Cells group, click the down arrow next to Delete, select: • Delete Sheet Rows (or Delete Sheet Columns) To Insert a row: • The Row you click on moves down. (Column moves to right) • On Home Tab, in Cells group, click the down arrow next to Insert, select: • Insert Sheet Rows (or Insert Sheet Columns)

20. Exercise: insert row • Insert an “Oscar 85, 90” row in between Joe and Mary.(Save your work: Click Save button) Beforeafter

21. Set up page and print preview Print Preview: • Click File Tab, Print (print preview is at the right) • Or add icon to your Quick Access Toolbar.

22. Set up page and print preview • Set up page in Page Layout Tab • In Page Setup group, change page Orientation. • In Sheet Options group, • check box to print gridlines • check box to print headings • (FYI – more settings if you launch dialog box in Page Setup group)

23. Set up page and print preview Try: Use Print Preview to preview “before” and “after” making the following changes: • In Page Layout, change page orientation to landscape • In Page Layout, check boxes to print gridlines, and to print headings.

24. Insert Header/footer Try: Add a header: • Click Insert Tab, click Header & Footer icon. • Click in the left header area • In the Header & Footer elements group, click File Name icon • In center of header, type your name. • Click outside header, in spreadsheet area to get out of the header. • At bottom right, click Normal View button.

25. Save, close and new Try: • Click the Save Button. • Click File Tab, Close to close the spreadsheet file only, not the program. • Click File Tab, New. Double click “Blank worksheet” for a new spreadsheet. • Click File Tab, Save As and save as Formula Practiceto U: or USB

26. Formula Notes • Always type an = (equals sign) first. See example below • Use constants - ex. 7 • cell references - ex. b2 • operations: +, -, /, * (* is multiply) • predefined functions - ex. =sum(a1:a5) • What If: If you change a # that is used in a formula, the formula recalculates. • An example: =8*c3*c4

27. Formula exercise 1/3 • Retype 2, 4, and =a1+b1 into a1, b1 and c1. • Click back on the cell c1 to see the formula in the formula bar. Its value is in cell.

28. Formula exercise 2/3 • Replace the 2 with a 7 in a1.Observe the automatic recalculation. • Type in cell d1: =a1*b1 • Click back on the cell to see the formula in the formula bar. Its value is in cell. • Type in celle1: =a1*10. • Repeat step 3. • Type in cell f1: =sum(a1:b1). • Repeat step 3. • Save.

29. formulas

30. Formula exercise 3/3 • Enter 3 more small numbers into column A, in a2, a3 and a4. • Enter 3 more small numbers into column B, in b2, b3 and b4. • Save.

31. Ctrl + ~ shows formulas • Hold down the ctrl key and then tap the ~ key (its above <tab>) to get formulas to show. Do again to hide formulas. • Narrow the columns by dragging on their borders inside the gray column headings. Try: Show the formulas, adjust columns. Then hide formulas. Save.

32. Copying cells • Refer now to the Copying Cells handout and practice copying the formulas in C1, D1, E1, and F1 down into the rows below them using 2 methods: • copy/paste • drag fill handle The end