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LAKSHYA 2013

LAKSHYA 2013. ANNUAL SPORTS-CULTURAL FEST. When ?. 16 th October 2013 : 10 AM – 6 PM 17 th October 2013 : 10 AM – 6 PM 18 th October 2013 : 4PM – 10 PM. Why ?. To promote Poornima Brand at local level involving students and faculty members.

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LAKSHYA 2013

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  1. LAKSHYA 2013 ANNUAL SPORTS-CULTURAL FEST

  2. When ? 16th October 2013 : 10 AM – 6 PM 17th October 2013 : 10 AM – 6 PM 18th October 2013 : 4PM – 10 PM

  3. Why ? • To promote Poornima Brand at local level involving students and faculty members. • To create a platform for interaction & bonding with peers & students. • To showcase the sporting & team working capabilities of students of Poornima University. • And to take a break from regular academic sessions & freshen up mind for forthcoming end term exams.

  4. How ? 1200 + Students 200 + Employees 100 + Managers 19 Events Followed by Mega Mega Mega Cultural Night hosted by Viacom 18 (MTV).

  5. Targets !!! • Attendance • 90% - 100% - Excellent • 75% - 90% - Good • 65% - 75% - Average • Below 60% - Poor • Media Coverage • More than 500 words & 3 Photo - Excellent • 300-500 words & 2 Photo - Average • Below 300 words & 1 Photo - Poor

  6. Working Hierarchy

  7. Governing Team • Dr. K.K.S.Bhatia, In-Charge President. • Dr. Manoj Gupta, Dean (SET & SBA). • Prof. Mahesh Bundele, Coordinator, Research. • Dr. Chandni Kirpalani, Registrar. • Ms. Nupur Shrivastav, Controller of Examination. • Mr. Chain Raj Kothari, Chief Finance & Accounts Officer. • Mr. Amit Gupta, Proctor. • Mr. Rahul Singhi, Officer on Special Duty.

  8. Advisory Team • Mr. J.R Lohar, Group Coordinator [First Year]. • Mr. Gaurav Mohan Mathur, HoD-B.Arch. • Mr. Hariom Gurjar, HoD-MBA/BBA/B.Com. • Mr. Gaurav Soni, HoD-EE/EC. • Mr. Ashwini Kapoor, HoD-M.E. • Ms. Ramma Singh, HoD-Civil. • Ms. Shikha Gautam, HoD-C.E/BCA.

  9. Core Planning & Management Team • Mr. Amit Gupta, Convener. • Mr. Anmol Chaturvedi, Representative of Outdoor Sports/ Infrastructure Preparation. • Mr. Manoj Gautam, Representative of Indoor Sports / Transportation & Hospitality. • Ms. Sakshi Jain, Representative of Club Activity/ Store, Facility, & Helpdesk. • Mr. Nitin Lathi, Representative of Invitation, Documentation & Feedback. • Mr. Rahul Singhi, Representative of I.T & Registration.

  10. Organizing Team • Representatives of CPMT themselves. • Faculty Organizer, Indoor Sports. • Faculty Organizer, Club Activity. • Faculty Organizer, Outdoor Sports. • Faculty Organizer, Infrastructure Preparation. • Faculty Organizer, Invitation, Documentation & Feedback. • Faculty Organizer, I.T & Registration. • Faculty Organizer, Store, Facility, & Helpdesk. • Faculty Organizer, Transportation & Hospitality. • Faculty Organizer, Security & Discipline.

  11. Faculty Organizer’s Team • Faculty Organizer himself. • Various Captains. • Student Volunteers (For Documentation) – 1. • Student Volunteers – 2.

  12. Captain’s Team • Faculty Captain himself. • Student Volunteers – 2.

  13. Opportunity forCaptains • Ability to think, plan, execute, review and correction to finally accomplish desired objective and outcome. • Experiment on leadership and team working ability. • Establish Your credentials For worthwhile Responsibilities and Position. • Experience handling of various fields situations. • Time Management skills. • Discover hidden potential. • Leadership skills. • Documentation & resource optimization.

  14. Opportunity forParticipants • Illustrate Your Capabilities. • Realize your own potential. • Become member of big working group and enjoy its fruits of success. • Interaction and bonding with peers and students. • Recreation. • Active Participation. • Exposure to various events. • Work as a team and handle various situations.

  15. Role of Captains • Involve all stake holders. • Spread Information & Motivate Participants. • Ensure proper documentation & exchange of information. • Standby the time line, team sizes & other conditions carefully. • Discussion among members about selection of teams. • Keep track on performance of teams. • Ensure Discipline at all levels. • Collect Informal Feedback and convey to respective managers if critical.

  16. Distribution of CPMT Member among Groups *Any Grievance of Faculty Organizer , Captain or Volunteer will be resolved at CPMT Main Office i.e. Procr Office

  17. SCHEDULE OFMEETING PRIOR LAKSHYA 2013

  18. Time-line

  19. DEADLINES

  20. Working Teams

  21. Organizing Team

  22. Infrastructure Preparation • Preparation of Field For Various Sports activities. • Water Facility for participants at ground. • Tent arrangements for audience and rest place for teams. • First Aid Facility at ground for participants. • Food Stalls for students. • Speakers and mike arrangements for announcements. • Help desk for students for reporting and queries.

  23. Invitation, Marketing, Documentation & Feedback • To act as a single body responsible for creating reports and results instinctively with the coordination of I.T & Registration Group. • To be in touch with all the Student Volunteersof Documentation at all level i.e. events and Management. • To give and take reports, results, data and formats with other Management Groups, as and when required, for efficient working in Fest. • To post event, to collect and retrieve reports from CAPTAINS at all level i.e. events, management etc. and submit them CPMT. • To collect and analyze data for analysis of student’s satisfaction about activities of Fest. • To report CPMT about the feedback so that if anything is not working as per the planning, immediate measures can be taken to improvise the fest. • To collect feedback about pattern of participation and suggest modification for Fest. • To collect feedback about overall coordination among various authorities, event groups and individuals and highlight shortcomings. • To take stock of specific happenings and highlight the same in the report for improvement.

  24. I.T & Registration • To publish all the details of Fest on the website comprising schedule, registration forms, necessary contact details etc. • To train the students about the procedure of registration for participating in fest. • To ensure proper functioning of registration mechanism. • To generate regular reports (event wise/group wise) for documentation purposes. • To update the details/results of events on website on daily basis. • To upload event photographs on daily basis.

  25. Store, Facility & Help Desk • To design and publish the process of procurement of materials, issue and return of consumable and non-consumable materials. • To coordinate with Organizer’s Team for possible requirements of materials and arrange to purchase the same. • To issue the material as per defined process. • To maintain proper records and submit a report specifically highlighting misuse/inappropriate use of materials at the end of the fest. • To make available materials for welcoming the guests. • To arrange for the payment of the invited referees from outside Poornima Foundation. • To help the students with all kind of information (for eg. Exact venue of event, contact details of respective Volunteers etc.). • To establish and operate computerized help center with provision to make announcement regarding status & commencement of events, results, transport etc. • To design, publish and operate bus transport system during the event with details of routes, bus numbers, timings and drivers. • To arrange for escort of invited guests. • To arrange and publish details of one emergency vehicle in campus. • To make First-Aid box in campus and to appoint designated faculty members for its operation and to issue Wheel-Chair & Stretcher. • To design a system for making hygienic and healthy food items available. • To design and publish details of items along with their price which will be available on stalls. • To design and publish the system of refreshment for invited guests.

  26. Transport & Hospitality • To invite guests and dignitaries from and outside Poornima Foundation for inauguration of various events. • To receive the invited guests and escort them to appropriate venues. • To invite refries and judges for various events. • Transport facility for students and faculty in late hours.

  27. Security & Discipline • To design the overall security system for Fest and provide sufficient training/drill to each individual involved in maintenance of discipline. • To design specific security arrangements during cultural programs, take approval from local administration and police. • To create internal intelligence network in campus and channelize the flow of information for effective readdressal. • To ensure issue of PU I-Card to each student well before start of the event. • To ensure the participation/entry in events through PU, I-Cards only. • To arrange Ambulance vehicle with medical staff. • To strictly keep a check over OUTSIDERS. • To detect and take immediate actions in situation of mob formation and chaos.

  28. Events Offered

  29. RULES & REGULATIONS • Judge’s / Referee’s / OT’s / Captain’s decision will be final & binding. • Judges coming from outside PU may be offered amount (YTBD) against use of their personnel conveyance. • Participants have to follow the rules & regulations that are decided for the event. • Participants will have to maintain the dignity of event as well as institution. • Carrying Identity Card throughout the Fest is compulsory for faculty and students. • During the Fest all the Organizing Team Members & Captains will not be allowed to take leave. • For emergency condition permission will be granted only Convener of the Fest.

  30. DISCIPLINE REGULATIONS • Organizing Team & Captains along with members of discipline committee will be authorized to take on the spot action against students involved in any act of indiscipline. • Types of indiscipline: • Inviting anybody from outside Poornima University. • Using abusive language & personal commenting. • Objecting decision of Judges/Advisors. • Misbehaving with organizing teams, faculty & staff members on duties. • Consumption of alcohol or entering campus under influence of alcohol. • Actions: • Cancellation of participation in one/more/all events. • Suspension from Fest. • Suspension/Termination from University under existing norms.

  31. For I-Card • Students not having their I-Cards can apply for fresh I-Card 10thOCT. 2013 at Proctor Office.

  32. For Mail-Id • Students are required to collect their Poornima E-Mail ID & Password8thOct. 2013 from Online Lab between 11AM – 1PM

  33. ICE BREAKERS • Organizing Fun Games. • College Radio, Commentary & Music. • On the Spot Celebrations. • Faculty v/s Student competitions. • Student Corners. • LAKSHYA Souvniers on actual cost basis in order to promote Poornima brand.

  34. SPECIAL ARRANGEMENTS • Canteen/Provision open from 09:00 AM TO 06:00 PM • Hostel mess available to Hostellers & Day Scholars (on payment basis) between 11:00 AM TO 01:00 PM • Transport facility will be available in following time slots: • Arrival time : 9:55 AM SHARP • Departure : 06:05 PM SHARP

  35. INCENTIVES MANAGERS • COMMUNICATION ALLOWANCE • Rs. 100/- to all Volunteers for the purpose of telephonic communication. • REFRESHMENT COUPONS • A Food coupon will be given to all OT Members, Captains & Volunteers on days of execution of event. • T-SHIRTS • All the OT Members, Captains & Volunteers will get a Fest T-Shirt free of cost. • NOTE: THERE IS NO PROVOSION OF CERTIFICATES TO VOLUNTEERS.

  36. Important Contacts • Mr. Amit Gupta (Convener) :+91 900 189 3265 • Mr. Rahul Singhi :+91 982 900 0071 • Mr. Anmol Chaturvedi :+91 979 987 5123 • Mr. Himanshu Tiwari :+91 992 801 7668 • Mr. Manoj Gautam :+91 946 232 4922 • Mr. Nitin Lathi :+91 953 015 5521

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