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Incident Action Plan (IAP)

Incident Action Plan (IAP). Guide for Public Health Department Management Personnel in Developing an IAP. Objectives. Describe the Purpose of an IAP List Initial Steps for Preparing an IAP List Several Components of an IAP Describe SMART Objectives Identify elements of the Planning “P”

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Incident Action Plan (IAP)

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  1. Incident Action Plan (IAP) Guide for Public Health Department Management Personnel in Developing an IAP Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com

  2. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Objectives • Describe the Purpose of an IAP • List Initial Steps for Preparing an IAP • List Several Components of an IAP • Describe SMART Objectives • Identify elements of the Planning “P” • List “partners” that Need to see the IAP

  3. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Why do we need an IAP? ?

  4. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Purpose of an IAP • An IAP is a document used to record incident priorities, strategy, tactical actions, and supporting information. • An IAP contains: • Overall incident status. • Priorities and strategy. • Specific objectives and necessary supporting information. • Assignment of responsibility for each objective. • Date and time of next operational period. • The Plan may be oral or written; ideally it is written. (If written, it may have a number of forms as attachments.)

  5. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com History of the IAP • IAPs are one of the hallmarks of the Incident Command System (ICS), which was developed in response to a series of fires in Southern California in the early 1970s. • It is now the “gold standard” for managing incidents worldwide.

  6. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Where do We Begin?

  7. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Upon Notification of an Incident… • The person(s) in command activates the IAP planning process. • Depending on the nature of the incident, this may be: • The Public Health Officer • The Public Health Director • The Public Health DOC Director • The individual with responsibility for the Public Health and Medical response to the incident.

  8. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Incident Priorities • The IAP is the tool for the Incident Commander or EOC Director to establish overall incident priorities. These usually fall in the order of: • Life Safety • Incident Stabilization (immediate threats) • Property / Equipment Preservation • Return to Pre-incident Conditions

  9. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Putting it All Together

  10. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Steps to Building an IAP • Assessment (incident, facilities, & resources) • Command Meeting (establish priorities) • General Staff Meeting (establish objectives) • Tactics Meeting (review strategies / resources) • Planning Meeting (assess strategies / resources) • Operational Briefing (share the Plan) • Execute the Plan

  11. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com • http://training.fema.gov/EMIWeb/IS/ICSResource/assets/PlanningP.pdf

  12. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Conduct Assessment • Incident Information: • Current and accurate information regarding the incident is crucial. Sources of information may include: OES, EOC, Healthcare Providers, Field Personnel, Public, Media, Subject Matter Experts. • Facility Assessment: • Facilities may include Public Health facilities, healthcare facilities, alternate facilities, etc. • Resource Assessment: • This may include assessment of available personnel, supplies, and equipment (depending on the nature of the incident).

  13. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Command Meeting • Should include authorities able to provide initial direction for establishing priorities. Should be brief (10-15 minutes). • Consideration should be given to: • Life Safety (health / medical experts) • Property Protection (law / fire) • Financial Impact (administration) • Political Impact (city, county, state)

  14. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Command / General Staff Meeting • After the Command Priorities have been established, the DOC Director will convene a meeting to establish Incident OBJECTIVES. This meeting should be brief (15-20 minutes), and include: • Command Staff: • PIO • Liaison • Safety • General Staff: • Operations • Logistics • Planning • Finance

  15. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com SMART Objectives • Specific: Can we understand exactly what is expected? • Measurable: Will we know when we have accomplished the objective? • Achievable: Are we able to accomplish this with what we have? • Realistic: Are the expectations reasonable for this operational period? • Time: Has a timeline been established for accomplishing the objective?

  16. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Tactics Meeting • Purpose: To review the tactics developed by the Operations Section • Lead by the Operations Section Coordinator • Includes: • Safety Officer (ICS215) • Logistics Section Coordinator • Resource Unit Leader (ICS205A)

  17. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Tactics Meeting • Determines how the selected strategy will be accomplished in order to achieve the incident objectives. • Assigns resources to implement the tactics. • Identifies methods for monitoring tactics and resources to determine if adjustments are required (e.g., different tactics, different resources, or new strategy).

  18. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Planning Meeting • Following the Tactics Meeting, preparations are made for the Planning Meeting, to include the following actions coordinated by the Planning Section: • Review the ICS Form 215 developed in the Tactics Meeting. • Review the ICS Form 215A, Incident Safety Analysis (prepared by the Safety Officer), based on the information in the ICS Form 215. • Assess current operations effectiveness and resource efficiency. • Gather information to support incident management decisions.

  19. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Planning Meeting • Purpose: To provide the opportunity for the Command and General Staff to review and validate the operational plan as proposed by the Operations Section Chief. • Lead by the Planning Section Coordinator • Includes all Command and General Staff.

  20. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Planning Meeting • The Planning Section Chief conducts the Planning Meeting following a fixed agenda. • The Operations Section Coordinator delineates the amount and type of resources he or she will need to accomplish the plan. The Planning Section’s “Resources Unit” will have to work with the Logistics Section to accommodate. • At the conclusion of the meeting, the Planning Section Staff will indicate when all elements of the plan and support documents are required to be submitted so the plan can be collated, duplicated, and made ready for the Operational Period Briefing.

  21. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Finalizing the Plan • Once all elements of the IAP have been received and compiled, the Incident Commander or DOC Director must sign the final document. • CCPHD202- Objectives • CCPHD203- Assignment List • CCPHD204s- Group / Unit Objectives • CCPHD205- Comm. Plan • CCPHD206- Medical Plan • CCPHD207- Organization Chart • CCPHD208- Safety Message

  22. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Operational Briefing • The Operations Period Briefing may be referred to as the Operational Briefing or the Shift Briefing. This briefing is conducted at the beginning of each Operational Period and presents the Incident Action Plan to supervisors of tactical resources. • Following the Operations Period Briefing supervisors will meet with their assigned resources for a detailed briefing on their respective assignments.

  23. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com The Planning “P”

  24. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Who Needs to See the Plan?

  25. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Communicate the Plan • Share the IAP with identified stakeholders. • Who are the stakeholders? • Does everyone get the same information? • How will we share it?

  26. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Exercise Let’s Review What We’ve Learned

  27. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Scenario • Water has been disrupted to the main Public Health Department building. • Initial reports indicate that the water supply line was broken by a construction crew, and repairs cannot be made for at least two days.

  28. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Let’s Walk Thru the Steps • Assessment (Planning Section) • Priorities (Command- Form 202) • Objectives / Strategy (General Staff- S.M.A.R.T./Form 202) • Tactics (Operations, Logistics- Forms 204, 208, 215) • Planning Meeting (Command/General Staff- Review) • Finalize (Planning) • Distribute (Planning)

  29. Prepared by: Doug Buchanan Consulting - www.DisasterDoug.com Thank you! Doug Buchananwww.DisasterDoug.com

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