Faculty Senate Annual Report

1. Faculty Senate Annual Report Sharon Croisant, PhD Faculty Senate Chair 2011-2012 September 24, 2012

2. Our Senators

3. Faculty Senate Leadership 2011-12 Sharon A. Croisant, PhD Chair Graduate School of Biomedical Sciences Associate Professor Department of Preventive Medicine and Community Health Carol M. Wiggs, RN, PhD Chair-Elect School of Nursing Associate Professor SON Baccalaureate Program; RN-BSN Track Administrator Carolyn J. Utsey, PT, PhD Past-Chair Associate Professor & Chair, Physical Therapy School of Health Professions

4. Faculty Senate 2011-2012

5. Faculty Senate 2011-2012 Support from the Provost Office / Office of the Vice President of Education Secretarial / Financial Mary Schlobohm / Julie Parrish

6. Meetings 2011-2012 • Faculty Senate: Meetings are the 2nd Monday of every month, 4:30-6pm. All faculty are welcome. • Faculty Senate Executive Committee: Chair, Chair-elect, Past Chair, Faculty Senate Committee Chairs. The meetings are periodically and/or by email • Senate Leadership meets with Dr. Callender/Dr. Watson - monthly • Senate Leadership with Council of Deans as needed • Senate Leadership with UT System (Sys FAC) 3X per year [4X during legislative years]

7. Meetings: 2011-2012 • Faculty Senate Chair and Chair-Elect are members of the Faculty Advisory Council (FAC) of the UT System. • 2-day meetings in Austin (September, January, April) with faculty governance leadership from all 15 UT Components (9 Universities – 6 Academic Health Institutions) • Opportunity to meet with • UT System Leadership • Regents • Legislators

8. Activities / Involvements • At each monthly meeting, the Faculty Senate Members receive: • Updates from Dr. Cooper, Interim Provost • Updates from Dr. Watson regarding Educational activities including Synergy • Updates from the four Deans (Drs Protas, Cooper, Watson and Prough) regarding each of the Schools, their activities, news, concerns, and issues • Updates on Faculty Advisory Council meetings at Austin from Senate Leadership, as appropriate

9. Presentations at Faculty Senate 2011-2012 • October— • Conduct of Clinical Research Policy – Mr. William New, Associate Dean for Research Administration • November— • IT Strategic Plan – Mr. Ralph Farr, VP, Information Services • Developing an Academy of Research Mentors – Dr. Robert Rose, Clinical Professor, Department of Psychiatry and Behavioral Sciences • December— • Newly Revised Standards of Conduct Guide: Working with Integrity – Toby Boenig, Associate VP and Chief Compliance Officer and Holly Jolin, Compliance Training Manager • Revised UTMB IP Rule for IHOP – Jason Abair, Associate VP, Office of Technology Transfer

10. Presentations at Faculty Senate 2011-2012 • January— • Capital Campaign – Betsy Clardy, CFRE, Vice President and Chief Development Officer • Texas Healthcare Transformation and Quality Improvement Program Medicaid 1115 Waiver – Katrina Lambrecht, JD, MBA, VP and Chief of Staff • February— • UTMB Financial Update – William R. Elger, CPA, Executive VP, Chief Business and Finance Officer • Quality of Healthcare, Joint Commission and CMS Performance Measures – Steve Quach, MD, Chief Medical Officer, Health System Administration

11. Presentations at Faculty Senate 2011-2012 • March— • Construction Updates – Kim McKay, AIA, NCARB, Assistant VP, Business Operations and Facilities • Institutional Office of Regulated Nonclinical Studies – Dennis Trent, PhD, Director, Regulatory & Scientific Affairs • April • Synergy and Latest Efforts for Interprofessional Education – Dr. Susan Gerik, QEP Director and Professor, Departments of Pediatrics and Family Medicine • May • Meaningful Use – Dr. Rex McCallum, VP & Chief Physician Executive, Faculty Practice Group • Update on Institutional Effectiveness – Dr. John “Chris” McKee, AVP Office of Institutional Effectiveness

12. Presentations at Faculty Senate 2011-2012 • June— • Student Health Update – Dr. Kathryn Fiandt, PhD, FNP, SON Manager, Student Health and Cindy DeSanto, MSN, FNP, Clinic Director • Update on Alumni Affairs – Ms. Dixie Mullins, MBA, CFRE, AVP Alumni Relations and Annual Giving • July— • Changes in FY12 Impacting Faculty – Cameron Slocum, MBA, VP and COO, Academic Enterprise • August— • Recap of “burning issues” progress, future directions, and concerns

13. Major Accomplishments • Identified communications gaps and developed communications plan to ensure timely and direct dissemination of information to all departments and schools • Created first Faculty Senate directory, including bios for all senators and contact information to ensure that faculty would have knowledge of and access to their representatives • Identified and prioritized most pressing issues facing faculty: assessment of faculty productivity, compensation, time management, evolving expectations, and budget issues including cuts, carryover of funds, and disposition of indirects

14. Major Accomplishments • In conjunction with the Academy of Master Teachers, presided over the first Health-Related Institutions Teaching Awards reviews • Participated in the search committee for the EVP/Provost/SOM Dean • Assisted with the external review of the SON • Participated in search process for Minority Inclusion officer • Participating in Faculty Compensation Committee • Have received endorsement of Council of Deans for a core faculty development program

15. Major Accomplishments • Addressed major faculty concerns through development of policies related to: • Abandonment of programs and positions • Post-tenure review • Financial exigency • Background Security Checks • Intellectual Property • Hotly contested election for Chair-elect!!!! • Welcome to Dr. Lisa Cain!

16. Recognition of Outgoing Senators: Certificates

17. Faculty Senate 2011-2012 Committee Reports

18. Faculty Senate 2011-2012 Committee Reports • Faculty Quality Committee – Patricia Crane, SON • Faculty Governance Committee - Jere McBride, SOM • Faculty IHOP Committee - Camellia St. John, SHP / Bill Ameredes, GSBS • Faculty Academic Affairs Committee- Lisa Cain, SOM

19. Faculty Quality Committee

20. Members 2011-2012 Patricia Crane SON(Chair) Clifford Houston GSBS Kira Beal SHP Dana Wild SHP John Badalamenti SOM Taylor Riall SOM

21. Faculty Quality Committee The Faculty Quality Committee will deliberate on issues of faculty status, rights and responsibilities, and when necessary, investigate instances of curtailment of faculty prerogatives, infringement of faculty rights, interference in the discharge of faculty responsibilities and/or attenuation of faculty status and welfare in schools at UTMB and will recommend measures to the Executive Committee of the Senate for the protection of faculty at UTMB.

22. Major Activities 2011-2012 Continue to follow the progress of the financial exigency policy developed last year: Make recommendations for application of RR in financial exigency. Establish policies to ensure compliance with UT Regent’s Rules and formulate UTMB’s SOP. Ensure Compliance with UT Regent’s Rules (RR) when programs are abandoned. • Ensure consistent and fair application of RR that protect faculty interests in the case of abandonment of programs

23. Activities Still To Be Completed Faculty Senate Chair invited committee to participate as development of guidelines for the UT Regents Outstanding Teaching Award for solicitation, selection and review processes. • This work was done in collaboration with Ed Smith, the Chair Ad hoc Committee Reviewing UT Outstanding Teaching Award Applications and the Academy of Master Teachers committee. Nine of the 24 applications received were forwarded to UT Regents.

24. The committee has received no potential space possibilities other than a location in the new hospital and will continue to pursue the return of the Faculty Lounge.

25. Faculty Governance Committee

26. Members 2011-2012 Jere W. McBride, GSBS, Chair Barbara Bryant, SOM, Co-Chair Rachel Daugherty, SON Anne Jones, GSBS Lisa Farmer, SOM James Graham, SHP

27. Governance Committee The Committee shall deliberate on issues of governance and, from time to time, will assess the scope of Faculty responsibility over governance in UTMB and each of the Schools.  When necessary, the committee shall recommend to the Executive Committee of the Senate that appropriate Faculty-elected governance organizations be charged with assuming primary responsibility over designated areas that currently appear outside their jurisdiction.

28. Committee Activities IHOP Policy 5.5.2 on Periodic Performance Evaluation of Tenured Faculty IHOP Policy 3.3.2 on Security Clearances

29. Progress and Status Committee reviewed new post tenure review rules as outlined in UT Regent’s Rule 31102 approved in May 2012 and current UTMB IHOP policy 5.5.2. Status: A new UTMB policy has been drafted to clarify Regents Rule as it applies to the institution. Policy is under final review by GC and IHOP Committee and will be submitted for institutional approval. Committee followed up efforts regarding criminal background check policy initiated by GC in 2010-2011. • Status: Policy review and approval is pending in HR.

30. Plan of Action Committee review and revision of IHOP policy 5.5.2 and prepare final version for administrative approval. Continue to follow up on status of IHOP policy 3.2.2 currently being revised by Human Resources and Legal

31. Faculty IHOP Committee

32. Faculty Academic and Administrative Affairs Committee

33. Members 2011-2012 • Lisa Cain, SOM, Chair • Holly West, SHP, Co-Chair • Salah Elsaid, SOM • James Le Duc, SOM • Nonie Mendias, SON • Harold Pine, SOM • Sushil Sarna, GSBS • Dayton Young, SOM

34. Purpose • The committee shall deliberate and make recommendations to the Senate for the dissemination and exchange of information on institutional academic matters/issues/affairs at UTMB and in each of the Schools. • The committee shall deliberate and make recommendations to the Executive Committee of the Senate on strategic planning, operational budget planning, performance appraisal of administrators, and other university-wide administrative activities. • The committee shallmonitor university-wide administrative policies and priorities.

35. Issues Addressed/Activities 2011-2012 • The establishment of UTMB Health Junior Faculty Development Program • Increased faculty outreach and communication with individuals engaged in faculty development at UTMB Health • Requested that the Senate obtain additional information regarding the Spanish Proficiency Requirements in the Clinical Arena • Examined the Childbirth leave policy for students-Referred the issue to the Student Government Association

36. Junior Faculty Development Program • 2010-2011 Academic and Administrative Affairs Committee • Under the leadership of Caroline Jansen, Ph.D. the committee submitted a Junior Faculty Development Program Resolution to the Faculty Senate. The resolution was approved by the Senate. • 2011-2012 Academic and Administrative Affairs Committee • Significance of A Junior Faculty Development Program • 51% of the faculty at UTMB Health are junior faculty as defined by Assistant Professors and below. (Data obtained by Office of Faculty Relations) • There is no centralized website or database that list all of the faculty development activities that occur throughout the year on the campus of UTMB Health. • There is no centralized information site that lists all of the fellowships and training opportunities offered by faculty development organizations at UTMB Health.

37. Junior Faculty Development ProgramSignificance Continued • A Junior Faculty Develop Program and Office will: • Integrate faculty development programs and activities that are currently available on campus. • Identify areas of success and areas of weakness in faculty development. • Provide additional mentoring for junior faculty. • Enhance the recruitment and retention of junior faculty members. • Assist in the identification of faculty who can receive fellowships and training opportunities offered by faculty development organizations on campus. • Reveal the continued dedication of UTMB Health to the career development of junior faculty • Reduce financial expense by integrating collaborative efforts in faculty development.

38. Junior Faculty Development Program • Activities Performed by the 2011-2012 Academic and Administrative Affairs Committee • On January 17, 2012, presented the 2010-2011 Faculty Development Resolution to the Council of the Deans • Next Step - Develop a Program Design • We received input and offers of assistance from the individuals listed below: • Monique Ferguson, Ph.D. Chair of the Committee for Equity • Alfredo Torres, Ph.D. Original Founder of the Junior Faculty Development Organization • Heidi Spratt, Ph.D. Original Founder of the Junior Faculty Development Organization • Robin Stephen, Ph.D. Organizer of the Mentoring Circle • Ann Fry, Ph.D., Assistant Dean Office of Educational Development • Oma Morey, Ph.D. Director of the Scholars in Education Program • Norma Perez, M.D., Dr. P.H. Director of the Hispanic Center of Excellence • Robert Rose, M.D. Founding Chair, Academy of Research Mentors • Simon Lewis, Ph.D. Member of the Academy of Master Teachers • Laurie Sower, Ph.D. Director of Research laboratory Operations • Brendo Boyko Associate Director of Research Development in the Sealy Center for Structural Biology and Molecular Biophysics, (SCSB) • Vicki Freeman, Ph.D., MASCP, MLS (ASCP) cm SC, FACB. Director of the Academy of Master Teachers

39. Junior Faculty Development Program ProposedDesign • The proposed program design will consist of the following: • A centralized office that will provide information and guidance regarding the tools and resources available campus-wide, to promote the career-development of junior faculty. • An administrative assistant and program coordinator who will be responsible for the operation of the program. • We propose that the office will contain a centralized faculty development website and will provide information about the following: • Workshops • Seminars • Visiting lectures • Fellowship and training opportunities • Senior faculty mentorship provided by faculty members of various UTMB Health departments. • We must remember that the junior faculty will play a significant role in shaping the future of UTMB Health.

40. Junior Faculty Development ProgramAdditional Activities • April 9, 2012 - Sent letters to the Department Chairs, and other Administrators informing them of the proposed Junior Faculty Development Program and requested their advice and support. • May 9, 2012 - Met with the Core Committee for Equity • May 13, 2013 - Presented the Junior Faculty Development Program Design to the Faculty Senate and obtained the approval of the Senate • May 15, 2012 - Participated in the Hispanic Center of Excellence Faculty Development Meeting • June 5, 2012 - Met with the Council of the Deans and presented the Design for the Junior Faculty Development Program. • June 5, 2012 - Met with the Academy of Research Mentors

41. Junior Faculty Development ProgramAdditional Activities Continued • August 7, 2012 - Talked with Dr. Cary Cooper about the Junior Faculty Development Program • August 8, 2012 - Met with Core Committee for Equity • August 16, 2012- Participated in the Junior Faculty Mentoring Circle Networking Activity • Next Step: Meet with Dr. Danny O. Jacobs, Executive Vice President, Provost, and Dean of the School of Medicine regarding the possible implementation of the Junior Faculty Development Program.

42. Faculty Senate Chair 2012-2013

43. Chair 2012-2013 Carol Wiggs, PhD, RN, CNM Associate Professor, School of Nursing Faculty member at UTMB since 2004; Appointed RN-BSN Track Administrator 2008

44. Chair 2012-2013(continued) • Major Interests: • Educator: Promotion of nursing leadership skills of the RN-BSN Student. Member of the UTMB Academy of Master Teachers • Researcher: Women’s health promotion and aging; and improving on-line education • Major Goal: • Facilitate open communication between faculty and administration to advance the mission of the University and the Schools

45. Faculty Senate Chair -Elect2012-2013

46. Chair-Elect 2012-2013 Lisa D. Cain, PhD Faculty member at UTMB Health since 1992 Associate Professor, Department of Neuroscience and Cell Biology Director of the Medical School Enrichment Programs Associate Member of the Institutes for the Medical Humanities Alternate Joint Admission Medical Program (JAMP) Council Representative for UTMB Health

47. Chair-Elect 2011-2012(continued) • Major Interests: • Education: Medical and Graduate Education; Taught every medical student that has entered UTMB since 1992; Co-Director of Cell Biology Course from 2005-June 2012 • Research: Neuroscientist; Establishing research opportunities for medical students and undergraduate students • Establishing collaborative educational programs on a national and international level • Providing academic enrichment opportunities for undergraduate students • Faculty Development/Diversity • Policy, strategic planning, and establishing community partnerships • Art and Education

48. Chair-ElectFaculty Senate Responsibilities • 2011-2012: Served as Chair of the Academic and Administrative Affairs Committee • 2012-2013: • Represent the Faculty Senate on the UTMB Health IHOP Committee • Serve as a member of the UT System Faculty Advisory Council September 20, 2012- Member of the Executive Committee Health Affairs Co-Chair • Represent the voice of the faculty and work with Dr. Wiggs, the Faculty Senate and the Administration of UTMB Health to address faculty issues

49. Chair-ElectFaculty Senate Responsibilities • Major Goals: • Increase communication and outreach between the Faculty Senate and UTMB Health Faculty • Assist in introducing important faculty issues at UTMB Health to the respective committees of the Faculty Senate • Assist in providing information on faculty issues that occur on a state and national level • Work under the leadership of Dr. Wiggs to maintain productive lines of communication with the administration of UTMB Health The faculty, administration and staff of UTMB Health are a unit and when there is success we will celebrate together and when there are obstacles we will stand together and overcome those obstacles.

50. Dr. David CallenderPresident, UTMB