Next Gen SAFE-T P25 UPGRADE

1. Next Gen SAFE-TP25 UPGRADE Integrated Public Safety Commission

2. Current Status - Capacity Statewide 800 MHz Communications System • Designed in 2000, limited to 64,000 IDs • At system capacity – no room for additional users • This negates the tremendous interoperability opportunities and savings that the SAFE-T network provides

3. Current Status - End of Life • Manufacturing end dates occurred in 2013, and vendor contracted support will run out at the end of 2017. This will render the system "not" upgradeable and repairable only as long as end of production parts are available.

4. The Benefits of P25 Technology • Integration with neighboring States (Michigan, Ohio, Illinois) as well as the City of Louisville. • Twice the user capacity of the existing network. • The ability to add additional tower sites, thereby improving coverage.

5. The Benefits of P25 Technology • The ability to purchase radios from multiple manufacturers, thereby ensuring cost competitiveness and more choice in products. • An environment ideal for the convergence of voice and data (National Public Safety Broadband/LTE/FirstNet) in the future

6. P25 Planning • IPSC and the Indiana Office of Budget and Management (OMB) conducted a very detailed review, analysis and procurement process • Several state agencies, including the Indiana Department of Homeland Security, Indiana Criminal Justice Institute, and the Indiana Department of Health, were intimately involved. Unprecedented cooperation & partnerships will benefit public safety professionals for decades to come.

7. Vendor Selection • Massive project affecting tens of thousands of users. • The state has good working relationships with both EF Johnson and Motorola, and also considered proposals from other vendors

8. Vendor Selection • Who can best support old and upgraded systems? • Existing system is Motorola Smartzone/ Omnilink • Motorola developed the hardware and software of both the current and upgraded systems and is best able to maintain the current system while implementing the upgraded system. • 83% of the state system users use Motorola products.

9. Vendor Selection • Continuity and experience of both implementation and maintenance teams • Personnel that implemented and maintains the current system will implement and maintain the upgraded system • Familiarity with existing sites • Excellent working relationship/high performance and level of service remains high

10. Current SAFE-T System IDs

11. Other Considerations • Radios will need P25 software (firmware) to operate on the upgraded P25 system (regardless of which vendor provides the system infrastructure) • Had the state selected another vendor’s infrastructure, 49,000 + Motorola users would have to purchase the required flash kits • As part of the contract, Motorola agreed to provide flash kits to local agencies at no cost (state is not paying for this)

12. The Bottom Line • The P25 system is based on the same principles that drove the success of the current statewide system – voluntary participation, no user fees, and partnerships that allow for maximum savings and statewide interoperability.

13. P25 Details • Contract signed with Motorola 3/26/14 • The upgrade will allow the addition of radios, sites and wire-line consoles • Double the ID capacity from 64,000 to 128,000 ID’s.

14. Migration Phases • Build-out will be done by ISP Dispatch Regions starting with Versailles, Bloomington, Indianapolis, Lowell, Fort Wayne then Bremen/Toll Road. • Build-out to be completed in 2 years.

15. P25 Details • Moving from 4 Zones on the 4.1 system to 2 Zones on the P25 system. New Cores will be located at Indianapolis and Bloomington. Cores will be the first items purchased. New locations will require the re-routing of many T-1’s. • All radios within the build-out ISP District will need to be upgraded and re-programmed before any of the sites can be upgraded. Some 60,000 radios to be touched.

16. P25 Upgrade • Upgrades to Motorola radios are included in the migration. The upgrades are not being funded by the State. • Some radios are analog only and not capable of being upgraded to P25. Particularly, Motorola MTS 2000, MCS 2000, Spectra, MTX series, and LTX series. • Substantial discounts will be available for select Motorola radios for the period of the 2 year build-out only. The claimed 52% discount is from the List price, not the QPA price. Motorola dealers will provide pricing.

17. P25 Upgrade • Other vendor radios can be used on the system, but they must meet the requirements of the Compliance Assessment Program and must be secured with a hardware system key. Info about the CAP is available at http://www.pscr.gov/outreach/safecom/p25_cap/p25_cap_docs.php • Consult with IPSC prior to purchase

18. P25 Upgrade • A new base-line template will be developed to assure that a core group of talkgroups and conventional channels are programmed into every radio. • The upgrade will be to P25 Phase 1, not Phase 2. Future plans could include upgrade to Phase 2. This means that current Motorola XTL/XTS series radios will continue to work on the upgraded system.

19. P25 Upgrade • The upgrade will be a fork-lift replacement of equipment at each site. The 4.1 and P25 systems will not be run in parallel. That means that as the upgrade progresses across the State, users will either be on the 4.1 system or the P25 system. Dual programming will be necessary • Depending on the number of sites, it will take several weeks for each Region to be completed

20. Costs to Locals • Reprogramming and template fees • Upgrade cost discussions are being held with EF Johnson • IPSC is working with IDHS and other state agencies to identify any and all grants that can be used to help ease the costs to locals

21. Timing • Rapid developments in the last few months, including large grants that have to be expended by this summer, led to P25 project reality. • This, teamed with the nature of the upgrade, means things will happen very quickly. • The good news – contract provides for biennial system upgrades for 21 years, guaranteeing that state and local agencies will have access to latest technology and new features. • Upgrade cost discussions are being held with EF Johnson • IPSC is working with IDHS and other state agencies to identify any and all grants that can be used to help ease the costs to locals

22. Regional Meetings Southeast – Monday, April 28, 2014 Jackson Co Learning Center, 323 Dupont Drive, Seymour, IN 47274 Southwest – Tuesday, April 29, 2014 Club House 61. 2031 Newton St. Jasper IN  47546 Central – Wednesday, April 30, 2014 ISP CVED, 7811 Milhouse Road, Suite S, Indianapolis, IN 46241

23. Regional Meetings Northwest – Wednesday, May 7, 2014 Tippecanoe Extension Office, 3150 SagamorePky South, Lafayette IN 47905 Northeast – Friday, May 9, 2014 Hiers Park Heritage Hall, 551 S Briant St., Huntington, IN 46750 North Central – Thursday, May 15, 2014 The Newton Center, 601 N. Michigan Road, Lakeville, IN

24. Next Gen CommunicationsFirstNet Integrated Public Safety Commission

25. What Is FirstNet? • 911 Commission Report called for national interoperable wireless broadband network for first responders. Spectrum reserved since 1997 for this purpose. • In 2012, Congress created & funded the First Responder Network Authority (FirstNet), which now holds spectrum license • $7 Billion for Network development and $135 million for state and local planning • Only $2 billion up front, the rest from spectrum auctions

26. Vision & Guiding Principles • To provide emergency responders with the first nationwide, high-speed, wireless broadband network dedicated to public safety • Leverage existing commercial wireless infrastructure to the maximum extent economically desirable • Ensure nationwide standards for use and access of the network

27. Vision & Guiding Principles • Ensure the safety, security, and resiliency of the network, including against cyberattack • Must consult with state POC on Radio Access Network (RAN) design, RFPs, network policies

28. Vision & Guiding Principles

29. What Will FirstNet Do? • FirstNet will be used to send data, video, images and texts as well as make non-mission critical voice calls. • Users will get larger bandwidth and faster access to information they need to meet their mission. • Unlike commercial wireless networks, FirstNet will allow for priority access among public safety users. • New applications, appliances and technologies for first responders are developed or will be developed.

30. Potential Public Safety Broadband Applications • Video Surveillance, Remote Monitoring • Remote Database Access/Queries (mug shots, fingerprints, NCIC, criminal history, hot files) • Multimedia Command and Control (floor plans, incident stills, surveillance) • Computer-aided Dispatch (CAD), Next Generation 9-1-1 (NG 9-1-1) • Records Management Systems Access • Mobile Incident Command • Medical Telemetry • Field Based Reporting • Remote Control of Robotic Devices • Dynamic Mapping, Weather, Traffic • Instant Messaging, SMS, One-way Notifications, Tactical Chat Rooms • Real-time, One- and Two-Way Video • Geo-Location and Asset Tracking • Mobile Office (bulk file transfer, email, Internet web access, VPN) • Geospatial Applications • Automated License Plate Recognition • Digital Signage, Traffic Alerts, Automated Transactions • Standardized Push-To-Talk (PTT), Voice over IP (VoIP) - future

31. FirstNet Will NOT Replace LMR • In the near term, wireless broadband will complement Land Mobile Radio (LMR), not replace it. Wireless broadband does not currently meet the requirements for emergency response voice communications, therefore LMR will be around for years. • Investments in LMR will continue to be necessary now and well into the future.  It will still be years before emergency responders can rely on broadband technologies for voice communications.

32. SLIGP State & Local Implementation Grant Program (SLIGP) • $121.5 Million total available to support states with planning, consultation, education and outreach activities and to collect information on infrastructure and equipment • Indiana received just under $3 million ($2.35M federal, $588,000 State match)

33. SLIGP • Phase 1: planning, consulting, and development activities in preparation for consultations with FirstNet, including strategy and timeline development, meetings, governance planning, and outreach and education efforts • Phase 2: Data collection activities and continuation of all of the approved first phase activities (e.g., planning, governance, outreach, education). Consultation with FirstNet

35. Consultation Process • Consultation is an iterative process, not a single event • FirstNet will communicate the consultation process and necessary roles and responsibilities • Consultation will focus on critical information and data • Plan development will be iterative • Consultation culminates with the creation of the state plan

36. Opt In Opt Out? • State Plan presented to governor, who will have 90 days to decide whether or not to participate in the FirstNet network (Opt-In/Opt-Out) • Opting out means the federal government won’t build the network. States that opt out will have 180 days to submit a plan of their own to the FCC and NTIA and will be expected to pay for at least 20 percent of the cost • Process makes it difficult to opt out

37. FirstNet in Indiana • Gov. Pence designated IPSC as the lead agency • IPSC’s FirstNet mission • To gather information necessary to provide the Governor with a recommendation to “Opt-In” or “Opt-Out” • To work with FirstNet during planning and consultation and after the Governor’s decision • To represent the best interests of Indiana as a state and the best interests of local public safety stakeholders

38. Indiana Public Safety Broadband Executive Committee Co-Chairpersons - Executive Director, IN Dept. of Homeland Security & CIO, Indiana Office of Technology Voting Members • Governor’s Public Safety Advisor • IN Department of Natural Resources • IN Criminal Justice Institute • IN Office of Management & Budget • Supreme Court of Indiana • IN Utility Regulatory Commission • IN Dept. of Environmental Mgmt. • IN Dept. of Administration • IN State Department of Health (ISDH) • IN Alcohol and Tobacco Commission • Office of the Attorney General • Emergency Medical Service Commission • SIEC members (All can vote) • IN 911 Executive Director • IN Department of Revenue • additional members as deemed necessary

39. Indiana Public Safety Broadband Executive Committee Other Participants (non-voting) • Wireless Telecommunications • Wired Telecommunications • Higher Education • K-12 Schools • Electrical Utilities • Gas utilities • Indiana Hospital Assn. • Railroads • Libraries • Emergency Managers ALL interested parties are encouraged to participate in the discussion! Contact us if you’d like to get involved.

40. What to expect in the near future • IPSC will be • Validating agency information • Gauging interest and needs • Disseminating information as it becomes available • Expect to be contacted by one of our new Field/Outreach Coordinators • Indiana FirstNet information website

41. IPSC Outreach Coordinator Assignments North/West Coordinator Charles Heflin cheflin@ipsc.in.gov 317.306.0578 South/East Coordinator Aaron Gurley bgurley@ipsc.in.gov 317.306.0301

42. Additional Tools & Resources • CASM/mobile data tool • www.publicsafeytools.info • Regional and Statewide Meetings • www.firstnet.gov • Twitter @FirstNetGov

43. IPSC Contact Information Dave Vice – State Point of Contact (SPOC) dvice@ipsc.in.gov Steve Skinner – Statewide Interoperability Coordinator (SWIC)sskinner@ipsc.in.gov Sally Fay – Director of Communications & Outreach sfay@ipsc.in.gov Aaron Gurley – South/East Outreach Coordinator bgurley@ipsc.in.gov Charles Heflin – North/West Outreach Coordinator cheflin@ipsc.in.gov