The School Assistant Software

The School Assistant Software Product Overview

What is theSchool Assistant software? It is a data-management software solution, intended to assist schools & colleges with their administrative, financial & reporting tasks! It is made up of 5 distinct applications!

The 5 Applications of theSchool Assistant software? • The School Records – for data-capturing, analysis & reporting; • The Time-Table Generator – to compute a timetable for the school; • The School Book Manager – to manage the issuing of school-books; • The Mini-School Assistant – to provide parallel capturing of learner records and learner-marks/scores, without a LAN; • The Admin Tool-Kit – to assist with the IT-administration of the school’s database,

This Product Overview will focus on these 3 Applications… • The School Records – for data-capturing, analysis & reporting; • The Timetable Generator – to compute a timetable for the school; • The School Book Manager – to manage the issuing of school-books; • The Mini-School Assistant – to provide parallel capturing of learner records and learner-marks/scores, without a LAN; • The Admin Tool-Kit – to assist with the IT-administration of the school’s database,

Highlights of theSchool Assistant Software • Built-in Reporting Tool – to view, customize and analyze your all data records; • Integrated SQL Builder – to help you interrogate your learner records; • Calculated Test Marks – to compute learner-marks based on an algebraic equation; • Records Integrate seamlessly with other applications – no need to enter data twice; • Data can be exported to Various File-formats, include a Mail-Merge data source file for MS-Word;

#1. The School Records Application(by screen shots)

1. The Staff TabDisplays all Staff Records in your school A Built-in Report Browser, with URLs to various available reports A list of all staff members, in your school

The Staff Record, consists… • A comprehensive personal data, • A digital photo, • A list of subject(s) taught by the educator, per class, • Work experience, • Educator’s timetable and load, • Leave and disciplinary record, • Etc.

2. The Learner TabDisplays all Learner Records in your school

The Learner Record, consists… • A comprehensive personal data, • A digital photo, • Detailed information on the learner’s next of kin, • A list of subjects taken by the learner, • A list of test scores and results, • A learner’s account record of school fees, • A list of library books loaned to the learner, • A Leave and disciplinary record for the learner, • Etc.

Query Builder for the Learner Records • Use to interrogate the learner records, without any knowledge of SQL, • Query results can be exported to various file formats, including a Mail-Merge data source file,

3. The Subject TabA record of all Subjects (or Learning Areas) offered by the school

The Subject Record, consists… • A list of all subjects (or learning areas) offered by the school, • May create an unlimited number of subject-streams; • May create an unlimited number of tests per subject, per class; • Automatically generates percentages for each test, • Automatically generates learner positions per subject, per class and per grade • Allows for the test results to be locked-out, to prevent any alteration of the test-scores;

A Test-Record based on an Equation • The School Assistant allows you to create a test-record whose test marks are computed based on a user-defined algebraic equation, • The example below shows a test mark calculated as a sum of JUNE EXAMS (represented by E1) and TEST 2 (represented by T2).

A flexible way of Determining Learner Results Set the pass-marks for each subject group Select pass rules (list can be expanded to add your school rules)

4. The Grade/Class Tab A record of all Grade & Class Records in the school

5. The Timetable TabA list of all Class & Educator Timetables in the school

About the Reporting Tool • It allows you to analyze your school data • There is no limit to the number of reports that can be created/generated • There is no limit to the type of reports and analysis that can be performed • The generated reports are in HTML, which means you can view them using your Internet Browser and export them to various other software programs, e.g. MS-Excel, MS-Word and MS-Power Point View sample reports by screen shots…

Sample Report – Subject RecordThe Report below shows the distribution of learners per classdoing Economics in Grade 10

Sample Report - Learner TestsThe report below shows learner marks of all tests written for Northern Sotho

Sample Report - School Fee AccountThe report below shows the learner’s account details

Sample Report - Grade/Class RecordThe report below shows the age analysis for Grade 10.4

Sample Report - Class ListThe report below shows a class list for Grade 10.4 with 7 blank columns for anything

Sample Report - Statistical Report The report below shows a graphical class age analysis for Grade 10.4

#2. The Timetable Generator

Highlights of The Timetable Generator • Generates printable timetables • Seamlessly integrates with the School Records for data-sharing • No limit to the number of periods per day • No limit to the number of days per cycle • No limit to the number of educators, subjects and classes • No limit to the number of combinations (or splits and ties) • Uses a wizard layout, to ensure that you don’t miss out on required data • A subject (or learning area) may be taught by multiple educators, each assigned a certain number of periods per cycle, • Part time or administrative educators, who are only available during certain periods in a day or cycle, can be accommodated, • Educators can be reserved during certain periods, to ensure that they are available for such commitments like committee meetings and so on

Time-Table GeneratorEnables you to select the specific classes you want the time-table to be generated for (if not the whole school)…

Time-Table GeneratorEnables you to specify the number of periods per cycle for all your subjects (or learning areas),

Time-Table GeneratorAllows you to specify periods that should not be used for period-allocation,

Product Price R 10, 400.00 (once –off), This includes, • The School Records application, • The Timetable Generator, • The School-Book Manager, • The Database Engine, • The Mini-School Assistant module, • The Annual Support Fee for the current support year cycle, and • The Full Product License, This price is subject to change annually

Product Support Support Fee is R 4, 250 per annum, This includes: • Quarterly upgrades and newsletters on development progress, • Telephonic and/or email support, • Unlimited minor updates and bug fixes, • Enhancement requests and assigning priority to each request, • Assistance in solving your timetable and other unique problems, • Only payable from the following support year cycle

Additional Services • Report-Card – Development of your school’s unique report-card is R1, 900 once-off. • Data Conversion – Your existing school records can be converted into the School Assistant format for only R1, 400 once-off. This for an unlimited number of records from MS-Excel. • The cost for all other formats will be quoted separately.

Additional Services, cont’d • Onsite Support Services – We send someone to assist you with any software related problems you may be having. This is charged separately on an hourly basis. • Onsite Training – An unlimited number of trainees may be trained on the software and charged a daily rate for it, where the school provides the facilities.

TRY before you BUY!!! • We can offer your school the right to evaluate our software, for an unlimited period of time • Only the School Records, Timetable Generator and the School-Book Manager are available for this FREE evaluation • If support is required during the Trial period, these will have to be paid for accordingly,

Contact Details For more information, contact prodi@schoolassistant.co.za, Or visit http://www.schoolassistant.co.za Or call 011 – 678 7771; 082 373 0840 Thank you

The School Assistant Software