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Paradigm Business Solutions, LLC

Paradigm Business Solutions, LLC. Denver Public Schools Creative Flex Plan Setup. Presented to ROMLUG September 12, 2002. Presenters. Lita Weinstein, Denver Public Schools Lisa Schroeder, Paradigm Business Solutions, LLC. Paradigm Business Solutions, LLC.

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Paradigm Business Solutions, LLC

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  1. Paradigm Business Solutions, LLC Denver Public Schools Creative Flex Plan Setup Presented to ROMLUG September 12, 2002

  2. Presenters • Lita Weinstein, Denver Public Schools • Lisa Schroeder, Paradigm Business Solutions, LLC

  3. Paradigm Business Solutions, LLC • Combined service organization consisting of Paradigm Business Solutions, LLC established in 1998 and Bails and Associates, Inc. established in 1997 • Lawson endorsed merger effective 9/1/02 • Existing Lawson business partner offering full solutions: HR Suite, Financials, Procurement, Supply Chain and Technical Resources

  4. Paradigm Differentiators • Paradigm is majority female owned • Paradigm resources are 100% highly skilled, senior level, heavily experienced and many maintain “Top Secret” clearance • Paradigm is 100% dedicated to Lawson • Paradigm resources reside in more than nineteen states across the U.S.

  5. Paradigm Differentiators contd. • Paradigm is small and flexible - management decision makers are easily accessible • Paradigm has a client base of 100% reference-able clients including many vocal supporters in Public Sector, Healthcare, Retail and Professional Services • Paradigm has a proven track record as a business partner working with other partners and vendors

  6. Flex Benefits Overview • DPS Flex Plan Design • Advantages of DPS Flex Plan • Example Setup • Considerations • Questions

  7. DPS FLEX PLAN HISTORY • Original Flex Plan for Administrators only • Utilized Lawson’s Flex Plan Setup • Total Manual Process • July 2002- Flex Plan included 4500 Teachers • Manual Process had to be eliminated

  8. Not Setup as a “Flex Plan” The only plans that are “flex plans” are Spending Accounts (Plan Type RS). These are flagged on BN08 as spending account only. DPS Flex Plan Design

  9. Standard Time Record for Flex Dollars Flex Dollars are after-tax. Deductions for Health, Dental, Vision, TSA, and Flex spending accounts are pretax. After-tax deductions can also be made from flex dollars e.g. Disability, Employee Life, and Dependent Life. Extra flex dollars would be paid on an after-tax basis. Design Overview Cont.

  10. All Flex Credits spent on Health, Vision, and Dental EE receives $232.28 flex credits based on employee group through a standard time record. Monthly Salary = $3000 Health Pretax Ded = $200 Monthly Flex $ = $232.28 Dental Pretax Ded = $26.07 Total Earnings = $3232.28 Vision Pretax Ded = $6.21 Total Pretax = $232.28 Example 1

  11. All Flex Credits Are Not spent on Health Vision and Dental, but used in TSA or FSA EE receives $232.28 flex credits based on employee group through a standard time record. Monthly Salary = $3000 Health Pretax Ded = $200 Monthly Flex $ = $232.28 Dental Pretax Ded = $0 Total Earnings = $3232.28 Vision Pretax Ded = $0 Health FSA Ded= $32.28 Total Pretax = $232.28 Example 2

  12. All Flex Credits Are Not Spent EE receives $232.28 flex credits based on employee group through a standard time record. Monthly Salary = $3000 Health Pretax Ded = $0 Monthly Flex $ = $232.28 Dental Pretax Ded = $0 Total Earnings = $3232.28 Vision Pretax Ded = $0 Health FSA Ded= $208.33 Total Pretax = $208.33 Employee receives $23.95 Flex Cash Taxable Wages = $3023.95 Example 3

  13. Advantages • DPS setup is independent of Lawson’s “Flex Plan” design • Less Data Entry • No Multiple Flex Period Issues • Do not have to Stop Date Benefits • No additional rate tables required • Flex dollars are driven by paycode

  14. Advantages Continued • No required benefit enrollment order • Employee Self Service Compatible • Automation Rules work well • Can use same benefit plan for both employees who receive and who do not receive flex credits

  15. PR20 – Flex Pay Code HR55 – Flex Employee Group PR30 – Standard Time Record Benefit Plan Modification or New Plan Set up. Set Up Tasks

  16. Flex Pay Code1) Set up Pay Summary Group

  17. Pay Code Set Up2) Set up Pay Code

  18. Employee Group1) Define Group

  19. Employee Group2) Define Group Criteria3) Run HR155 to Update Group

  20. Set Up Standard Time Record

  21. Benefit Plan is not flagged as flex plan on BN15 Flex plan is not set up on BN08 Employees are not set up for flex credits on BN45 One rate table is used for all employees Benefit Plan Set Up

  22. New Enrollment - Enter Benefits on BN31.2 It is not necessary to re-enroll each year Life Event – Change only effected benefit(s) on BN32 Self Service Open Enrollment –will guide employees through their current benefits. Employees will only need to re-enroll in benefits they want to change or add. Benefits Enrollment Notes

  23. Amount of Flex Dollars can be different for each Employee Group Cash back option Flex Dollars will not show on employee self service without modification Considerations

  24. Questions?

  25. Thank You

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