What do the PowerPoint Triangles mean?

2. What do the PowerPoint Triangles mean? Campus Activities & Involvement Center Campus Life Reservations and Event Services Office and Academic and other spaces Auxiliary Services Center for Leadership and Service (CLES) Community Standards Committee Student Government Association

3. Folder Colors • Re-registration • check sheet • Inside each one you will find: • Stacey Baisden’s business card • OrgID • Career-related programming sheet from the Career Center • PowerPoint Slide for you to take notes on • Campus Life Reservation Request Memo • GSA Funding FAQ Sheet • Leadership UNCW Workshop information

4. RSO Re-Registration Annual university requirement for ALL student organizations which must be completed each SPRING in order to maintain active registration status with the university. Deadline: Friday, May 3, 2013 by 5 pm

5. WHY Re-Registration is important

6. HOWtoRe-Register

7. What happens if an organization does not complete the re-registration process by May 3rd? Organizations that fail to complete the re-registration process by the deadline set will be considered non-registered with the University. Such organizations may not benefit from any privileges reserved for active student organizations, including but not limited to: reserving space on campus, accessing funds from an on-campus account, requesting funds from SGA, holding fundraisers on campus, using the university’s name and/or logo, etc. accessing technology resources (i.e. website, email, Timmy folder, etc.) All standing reservations will be cancelled and all accounts will be frozen until further arrangements are made with the Campus Activities & Involvement Center for the organization to complete the re-registration process.

8. Enhancementsto the SeaOrg Management Systemwww.uncw.edu/studentorgs What is SeaOrg?

9. Constitution Review: ThreeMandatory Clauses The University requires three (3) clauses to be included in every organization’s constitution: Adherence Non-Exclusionary Membership Non-Profit

10. Constitution Review: NEWNon-Exclusionary Membership Clause It is the policy of UNCW and _____________________________________ that this organization practices an open State the official name of the organization (as stated above). membership policy for members of the university community without regard to age, color, disability, national origin, race, religion, military service member or veteran status, or sexual orientation. Membership and participation in this student organization must be open to all currently registered students without regard to gender, unless exempt under Title IX. OR It is the policy of UNCW and _____________________________________ that this organization practices an open State the official name of the organization (as stated above). membership policy for members of the university community without regard to age, color, disability, national origin, race, religion, military service member or veteran status, or sexual orientation. Membership and participation in this student organization must be open to all currently registered students without regard to gender, unless exempt under Title IX. Student groups that select their members on the basis of commitment to a set of beliefs (e.g., religious or political beliefs) may limit membership and participation in the group to students who, upon individual inquiry, affirm that they support the group and agree with its beliefs, so long as no student is excluded from membership or participation on the basis of his or her age, race, color, national origin, disability, religious status or historic religious affiliation, military veteran or service member status, sexual orientation, or, unless exempt under Title IX, gender. All fee sponsored programming must be open to the entire university community. All student organizations and their leaders must further comply with the UNCW Code of Student Life, University policies and applicable state, federal, and local laws.

11. Develop Community Standards for Your Student Organization A member of the Community Standards Committee can come into your meeting and help facilitate the creation of meaningful standards that will guide membership behavior and how you want to be perceived by the UNCW community. Please contact Dr. Chip Phillips at phillipsf@uncw.edu or 910-962-3119 for more information.

12. Responsible Use of Facilities Using university space is a privilege for student organizations. In order for student organizations to continue to enjoy the privilege of using campus space, organizations will be held to the University’s facility policies which includes, but are not limited, the following expectations: • leave meeting space in the same condition found • remove any additional trash from the facility (especially large items such as pizza boxes) • remove any food waste and place in outdoor trash bins over weekends (housekeeping is not scheduled facilities over the weekends) • only use sections of the facility that have been reserved by the organization • immediately report any incident(s) or damage(s) to the appropriate reservations office, whether caused by the organization or not • understand that access to technology is only available in select university spaces and, can then only be accessed and operated by university personnel (Note: access to technology is not available in academic spaces) • a UNCW student member from the sponsoring student organization must be present at all times during the time of the event • student organizations are required to inform the appropriate reservations office during normal business hours should an event, meeting, etc. be canceled

13. Responsible Use of Facilities Failure to uphold the expectations noted, your organization may be subject to penalty which may include: • loss of reservation privileges, and • charges for damage, clean-up, etc. Student organizations that misuse university facilities twice within a six-month period will be placed on facility misuse probation which entails: • loss of all current university facility reservations during the 90-day period following the violation • only allowed to reserve university facilities as long as the reservation is past the 90-day probation period • winter break and summer session will not be considered as part of the 90-day probation however use of space during those times will not be permitted.

14. When Can Student Organizations Reserve Meeting Space? This date is specific to the Campus Life facilities. Tier II: Includes Registered Student Organizations and University Departments Booking for the Fall 2013 semester started on: Friday, March, 22, 2013 Booking for the Spring2014 semester starts on: Tuesday, August 13, 2013 Remember your Reservations Delegate(s) in SeaOrg!

15. Reservation Delegates Each RSO is allowed two Reservation Delegates For help using the system, call or visit the Reservation and Event Services Office. Fisher University Union, 2041 or 910-962-4150

16. Campus Life Reservations and Event Services Office Fisher University Union, Room 2041 *910-962-4150* Reservation requests accepted online only through CRS (Campus Reservation System) CRS can be found at the following link: http://events.uncw.edu/virtualemscampus/

17. Academic and Other Facilities Classrooms and the Wise House are scheduled by Tina Strickland Online: http://events.uncw.edu/virtualemscampus/ Call 910-962-3011 Stop by Alderman 217C Email Tina at: stricklandt@uncw.edu Madeline Suite is scheduled by Delores Hansley (Campus Life Conferences Services) Online: http://events.uncw.edu/virtualemscampus/ Academic facilities are available from 7am – 10pm (everyday of the week) Closed on state holidays If classroom set-ups are re-configured to accommodate a meeting, the room must be reset to its original configuration No access to AV equipment

18. Audience Participation! How many reservation delegates is your RSO allowed to have? **bonus – who do you call if you have questions about Reservation Delegates?

19. UNCW Users will use their UNCW email account information

20. Hover over the Reservations tab and options will drop down.

21. Hover over Browse & Search for available spaces.

22. Campus Life Reservation things to remember! • Only request space from http://events.uncw.edu/virtualemscampus/ • Allow 2 business days for your request to be processed. • By submitting a request online the space will be tentatively held until you return a signed facility use agreement. If you do not sign and return your agreement within 5 business days of the event, your event may be cancelled. • Some rooms have a setup and breakdown time incorporated into their information.  When you browse for availability, although a space may appear to be vacant, setup and breakdown times might prevent you from reserving that specific room. • Due to scheduling, technical needs should be requested at least seven days in advance. *additional fees may be encumbered so plan ahead. • Groups having PowerPoint or other presentations should arrive 15-20 minutes early to make sure you have all tech needs addressed. • Some rooms have static setups, meaning the furniture is not to be moved. Familiarize yourself with these spaces to avoid unnecessary fees (listed online in the terms and conditions)

23. What is all about?

24. The Campus Activities & Involvement Center (CAIC) is your gateway to entertainment, involvement, and leadership on campus. As part of the Division of Student Affairs, we are creating experiences for life by providing opportunities for students to participate actively, grow personally, and explore new ideas and interests through a variety of entertainment and involvement experiences. We organize events such as the UNCWelcome, UNCWelcome Back, and many others... Our staff, and the students with whom we work, are committed to creating a vibrant campus community filled with diverse activities for all students.

25. Meet the Staff in the Involvement Center Jon Kapell Director Stacey Baisden Assistant Director for Campus Activities Erica Brinsfield CAIC Graduate Assistant Stefanie Mancuso Assistant Director for Arts and Programs Kahlin McKeown Fraternity and Sorority Life Coordinator Tina Riley Fiscal Assistant, *FUU 2041*

26. Involvement Specialists Alex MacEachern Sarah Cox Involvement Center Manager Josh Hilton Lindsey Czark Hannah Rockecharlie Kristin Morris Jordan Wilkins How do you get in touch with an Involvement Specialist?? M-W 9am-8pm, Th & Fri 9am-5pm 910-962-3553 activities@uncw.edu

27. Involvement Specialists Peer educators trained to assist students develop leadership skills and learn to effectively run their student organizations.

28. Audience Participation! Who do you call when you need ideas about fundraising, need help with accessing SeaOrg, or help with marketing your RSO? **bonus – what’s the number and/or email?

29. A monthly award given by CAIC during the academic year to recognize and honor student organizations that are making a difference on campus, in the Wilmington community, or the world at large. Piece of CAIC Award

30. Registered Student Organization Leadership Awards Outstanding Community Service Outstanding Diversity Program Outstanding Educational Program Outstanding Marketing Campaign Outstanding Social Program The Unsung Hero Award Outstanding New Student Organization Leader Outstanding Student Organization Leader Advisor of the Year Student Organization of the Year The nominations will be accepted for programs as of last year’s submission deadline (Friday, February22, 2013 before 5 pm). Nominations will be due on Friday, February 21, 2014 before 5 pm

31. Resources in the Involvement Center purchased from SGA for every RSO to utilize Quantity Listed is Per Organization / Per Semester FREE for Student Organizations!!

32. Additional Resources in the Involvement Center purchased from SGA for every RSO to utilize • Laptop, projector, & tent checkout • Copier (color and B&W) • Note: Printing is per event: 50 B&W or 25 color • Conference room • RSO mailboxes • Die cut machine • Grommet machine • Texas markers • Sidewalk chalk • Laminator • 21 storage bins • on a lottery basis • Computer stations with: Photoshop, Illustrator, Contribute • Spray paint • (for Spirit Rock/Boulder ONLY)

33. Audience Participation! How many buttons does each RSO get every semester? **bonus – where do you go to make buttons?

34. Using University Logos If marketing your programs off-campus, use of any official UNCW logoMUSTbe approved by the Auxiliary Services Office House logo, Athletics logo, Sammy the Seahawk Find downloadable logos at: http://uncw.edu/licensing/licensing-logos.htm To have your items reviewed by the Auxiliary Services Office: Email your file (i.e. flyer, proof, etc.) to Brian Dailey, Director of Auxiliary Services at daileyb@uncw.edu. Questions about logo usage: Auxiliary Services Office Phone: 910.962.3711

35. Purchasing a T-Shirt? Must be routed through Tina Riley, FUU, 2041 FIRST Second, the Director of Campus Activities & Involvement needs to approve the design! ALL t-shirt designs that have the UNCW House logo, Athletics logo, Sammy or the Seahawk MUSTbe approved by the Auxiliary Services Office To have your items reviewed by the Auxiliary Services Office: Email your file (i.e. flyer, proof, etc.) to Brian Dailey, Director of Auxiliary Services at daileyb@uncw.edu. Questions about logo usage: Auxiliary Services Office Phone: 910.962.3711

36. Advertising on Campus CAIC Online Calendar: event submission form online at www.uncw.edu/activities Bi-monthly print calendar posted around campus Feeds into Hawk E-News Back of Seahawk bi-monthly newspaper; full page color ad Chalking is a great way to advertise, but, is not permitted… On brick surfaces (i.e. in front of the FSC) On vertical surfaces Under any overhangs (must be accessible to rain) In the amphitheatre (reservable space), in the Student Recreation Center atrium (you can chalk across the street from the SRC), or on Main Street of Seahawk Landing (engraved quotes) In conjunction with sealants (i.e. hairspray, spray adhesive, etc.)

37. Advertising on Campus Housing & Residence Life Must distribute through HRL administrative office they will approve and post for you Roomers: Monthly publication distributed to all residents on campus. Contact Brendan Cook (bcc3029@uncw.edu). Banners, Posters, Fliers, etc. Organization name must be on ALL marketing materials; contact # and/or email address should also be provided Banner spaces are reserved through CAIC; cannot be reserved in advance; space can be reserved for up to 2 weeks at a time Banner Board: Bookstore loading dock Spirit Rock and Boulder! 24 hour courtesy Wagoner table tents and napkin holders!

38. Audience Participation! Who do you contact FIRST before purchasing a t-shirt for your RSO? **bonus – where is she located?

39. Permits Dig Permit Physical Plant, 910-962-3100 (online form, but call) Public Performance Rights Film Licensing Lumina Theater, www.uncw.edu/lumina(see Reservations and Programming)

40. RSOs are welcome to sponsor speakers on campus. • Reserve the space as you would any other event. • Meet with the Assistant Director for Campus Activities prior to your event. • Learn about the solicitation policy. • Understand academic mission of the university. • Obtain placard/lanyard to wear during event. • Day of event: • Student organization representatives must be present at all times (lanyard/placard worn by primary representative) • Have a copy of the reservation confirmation with you. Student Organization Sponsored Speakers

41. On-Campus Accounts Please see your GSA Treasurer for information on your on-campus account.

42. Funding Opportunities GSA NOT Eligible Three main sources of funding through SGA:

43. Operational Budgets Graduate Student Association (GSA) makes a presentation every year to the SGA Appropriations Committee regarding their operational budget, and the GSA determines who gets what for all GSAs. GSA will make the presentation in the Spring 2014 semester (for the following academic year).

44. Capital Expenditure Fund What: Provides supportive funding to student organizations for large capital purchases in excess of $500. Have a minimum life expectancy of three (3) years Contribute directly to the fulfillment of the organization’s stated mission RSOs can only request the same item 3 years after it’s purchase date Who: ALL RSOs. Must demonstrate organization relevance and overall benefit to the university as a whole. When: End of fall AND spring semesters.

45. Audience Participation! What SGA funding option is Graduate Student Orgs. NOT eligible for? **bonus – why?

46. Leadership UNCW Workshops • Participate in a Leadership UNCW Workshop. • Develop leadership skills and learn more about a particular leadership topic. Leadership UNCW Certificate Programs Develop leadership skills within a specific focus area. Participate in a defined series of workshops and earn a Leadership UNCW Certificate in: • Personal Leadership • Social Justice and Community Leadership • Fraternity and Sorority Leadership • Health Professions Leadership • Business Administration Leadership • Organizational Leadership!!!

47. Earn a Leadership UNCW Certificate in Organizational Leadership! • Requirements for Completion: • Participate in 5 Required Workshops: • Leadership Concepts (required for all Leadership UNCW certificates) • Conflict Management Officer TransitionRecruitment and RetentionOrganizational Foundations • Participate in 2 Elective Workshops • Complete Written Reflections upon the completion of all Workshops Contact CLES for more information! http://uncw.edu/cles/leadership.html 910-962-3877

48. Save the Date:Saturday, October 5thSeahawk Leadership Conference

49. What does YOUR RSOneed from CAIC?

50. Fisher Student CenterRoom 2029 Involvement Center ~ Basic Facts Hours of Operation Monday – Wednesday: 9am-8pm Thursday & Friday: 9am-5pm Contact Us: 910.962.3553 ~ activities@uncw.edu