Electronic Document Submission Tool

1. Electronic Document Submission Tool Hennepin County & West Central Indexing

2. Overview • Advantages to County to Record Documents Electronically • Experience to Date • Way to Get More Submitters • Current Methods to Submit documents Electronically • Submission Tool by WCI

3. Advantages to County to Record Documents Electronically • Nine People Touch Document To Record In The Paper World - Taking 14 Days To Process • One Person Can Process Full Transaction In Electronic World - Taking From 1 To 60 Minutes • Same Day Service Becomes Possible

4. Experience to Date • Hennepin One Of 5 Pilot Counties • Accepting Following Documents: • Satisfactions Of Mortgages • Certificates Of Release • Assignments • Working on Mortgage Schema • Others • Way to Get More Submitters

5. Current Methods to Submit documents Electronically • Use US Recording’s System • Buy Trimin System • Buy Fidlar System • Build your own System • Or Free System • http://dev.westcentralindexing.com/ErerSub2/

6. Tools Features & Benefits • This system is built with three core technical principals • Use the Minnesota Electronic Real Estate Recording Schema as the base of data input and output • Use the Minnesota proposed communications standard for submission communications • Use the Minnesota Universal Convayencing Blanks as the template for rendering the documents • This system can be modified when the Minnesota Standard changes • This system will allow for submission to all Minnesota Counties that accept electronic documents for recording

7. Applications • This system is intended to be used by: • Attorney’s who do low volume document recording • Local banks • Local title plant\closing companies

8. Specifications • The system has the following components: • User authentication • Document type selection • Document data entry • Document rendering – Pre-submission • Document Submission • Document status and retrieval • Document rendering – Post-submission • The system will not allow the general public to use the system. Users must have previously setup a trust account at the counties they to wish they want to submit electronic documents • The system does not require the user to have a signing certificate at this time – Because the MN ERER Standard allows for basic text signatures, the only party that is required to posses a digital certificate is the party that is submitting the document, that would be the hosting company of this system (This may change

9. Cost to Submitter • The system as it is designed today does not require any additional fee’s beyond the normal document recording fees • When signing certificates are required, the cost can range from $0 to $500.00 per year • There is a proposed version of this system that will allow the submission of document packages as well as: • Pre-filling document recording information from the users own database systems • Adding business workflow procedures to the submission process • And more…. • Pricing is as yet undetermined for the enhanced version. Initial thoughts are between $1.00 and $3.00 per document • Availability - Testing for this system in Hennepin, Roseau and Wilkin Counties is scheduled for June of 2006 with Go-Live as soon as testing is validated with both Counties Electronic Real Estate Recording Systems