REPORTING REQUIREMENTS FOR SCHOOL CHOICE PROGRAMS Presenters: Jean Miller, Deputy Executive Director Independent Educa

1. REPORTING REQUIREMENTS FOR SCHOOL CHOICE PROGRAMS Presenters: Jean Miller, Deputy Executive DirectorIndependent Education and Parental Choice and Kim Ward, Program Specialist Education Information and Accountability Services June 2011

2. FTE Reporting for Charter School Students Report students in the same manner as traditional public school students. Section 1002.33(20)(a), Florida Statutes, requires equal access to student information systems that are used by public schools in the district in which the charter school is located.

3. Charter Schools Section 1002.33, Florida Statutes

4. Public Charter Schools Students in Public Charter Schools

5. Florida’s Choice Scholarship Programs • Florida Tax Credit Scholarship Program • Opportunity Scholarship Program (Public) • John M. McKay Scholarship for Students with Disabilities Program

6. Who is eligible? Students who are eligible for free or reduced price lunch Students who have been reported for funding in a Florida public school in the year prior to applying to the scholarship program Districts do NOT have to report these students. Florida Tax Credit Scholarship

7. Florida Tax Credit Scholarship

8. Opportunity Scholarships – NEW • Who is eligible? • Students who attended a public school the year in which the school received a “D” or “F” AND is in either of the two lowest-performing categories of Differentiated Accountability. • Students who are assigned to attend such a school.

9. Opportunity Scholarships – NEW • Other changes • The Opportunity Scholarship shall remain in force until the student graduates from high school. • The parent may choose to enroll the student in and transport the student to a higher-performing public school that has available space in any other district in the state. • Districts should report these students using “F” as the transfer indicator.

10. Opportunity Scholarships

11. John M. McKay Scholarships Program • Who is eligible? • Students who were enrolled and reported by a school district for funding during the preceding October and February FTE surveys. • Students who have a current IEP or504 Plan.

12. John M. McKay Scholarships Program • Students with 504 Plans are eligible if: • They meet the prior year FTE requirements • according to current law. • The 504 accommodation plan is issued under • Section 504 of the Rehabilitation Act of 1973. • The 504 accommodation plan issued is valid for • more than 6 months.

13. John M. McKay Scholarship Program

14. McKay Payments

15. Scholarship Program Payment Periods Payment Date Payment Period September 1 July 1 to Sept 30 November 1 Oct 1 to Dec 31 February 1 Jan 1 to Feb 29 April 1 Mar 1 to June 30

16. Calculation of McKay Scholarships for Students with an IEP Section 1002.39(10), Florida Statutes State Maximum Amount = Basic Program Funding + ESE Guaranteed Allocation + Categoricals Unweighted FTE x Cost Factor x Base Student Allocation x District Cost Differential Total Base Program Funding (2010-11)

17. Calculation of McKay Scholarships for Students with an IEP Section 1002.39(10), Florida Statutes State Maximum Amount = Basic Program Funding + ESE Guaranteed Allocation + Categoricals ESE Guaranteed Allocation Calculation: The calculation shall be based on the student’s grade, matrix level of services and the difference between the 2000-01 basic program and the appropriate level of services cost factor, multiplied by the 2000-01 base student allocation and the 2000-01 district cost differential for the sending district.

18. Calculation of McKay Scholarships for Students with an IEP Section 1002.39(10), Florida Statutes State Maximum Amount = Basic Program Funding + ESE Guaranteed Allocation + Categoricals Categoricals: • Per student share of Instructional Materials • Per student share of Supplemental Academic Instruction

19. Calculation of McKay Scholarships for Students with an IEP Example: 7th Grader, Glades County, 252

20. Calculation of McKay Scholarships for Students with an IEP Example: 7th Grader, Glades County, 252 ESE Guaranteed Allocation shall be based on the student’s grade, matrix level of services, 2010-11 Grade: 7 2010-11 Matrix: 252 and the difference between the 2000-01 basic program and the appropriate level of services cost factor, 2000-01 Services Cost Factor 1.995 2000-01 Basic Cost Factor 1.000 0.995

21. Calculation of McKay Scholarships for Students with an IEP Example: 7th Grader, Glades County, 252 multiplied by the 2000-01 base student allocation and the 2000-01 district cost differential for the sending district.

22. Calculation of McKay Scholarships for Students with an IEP Example: 7th Grader, Glades County, 252 Appropriate categoricals are calculated on a per student basis:

23. Calculation of McKay Scholarships for Students with an IEP Example: 7th Grader, Glades County, 252

24. Calculation of McKay Scholarships for Students with a 504 Plan Identical minus the ESE Guaranteed Allocation Example: 7th Grader, Glades County

25. Downloadable District Excel File Contains all McKay students for the current school year Identifies: • Number of payments each student has received • Current private school the student is attending • Eligibility status • Year they entered program

26. Downloadable District Excel File(continued) Identifies (continued): • Parent / Guardian contact information • Current status (enrolled, unregistered, transfer to, or withdrawn) Uses: • Reconciliation of payment • Projection of payment

27. Downloadable District Excel File

28. Reporting McKay Students for Surveys 2 and 3 Formats Required: • Student Demographic Information • District Number, Current Enrollment – Use reporting district number. • District Number, Current Instruction/Service – Use reporting district number. • School Number, Current Enrollment – Use school number 3518

29. Reporting McKay Students for Surveys 2 and 3 • Student Course Schedule • School Number, Current Enrollment – school number 3518. • School Number, Current Instruction – Always use private school number. • Course Number – 2222222. • FEFP Program Number – Use 111-113 for base program with ESE services, and 254-255 for ESE. Use 101-103, 130 and 300 for students with a 504 plan.

30. Reporting McKay Students for Surveys 2 and 3 Important Notes • If a student is not in membership during survey week you still must report that student if they are in the payment file. • If a student shows up in one payment file but not the second payment file you still must report that student for FTE for a survey period.

31. McKay FTE ReportTo Assist in efforts to verify data for McKay Scholarship student FTE • F71138 lists McKay students who are on the McKay Payment files but who do not have a matching Student Course record and have no FTE reported. • F71139 lists McKay students who have a Student Course record but who are not on the McKay Payment files. (These students should be deleted from the student data base)

32. Reporting McKay FTE FTE General Instructions – Appendix D McKay Scholarship Program TAP: http://www.fldoe.org/eias/dataweb/tech/mckay.pdf

33. Districts must REPORT!!!!! Whether or not you report these students for FTE, funds will be deducted from your FEFP if, • A student is eligible to participate in the McKay Scholarship Program, and • The student attends an approved private school and meets requirements for payment.

34. Contact Information Office of Independent Education and Parental Choice Jean Miller, Deputy Executive Director (850) 245-0502 Jean.Miller@fldoe.org Education Information Services Kim Ward (850) 245-9054 Kim.Ward@fldoe.org