MS Power Point

1. MS Power Point COSC 1301- Technology and Problem Solving Alireza Tavakkoli, PhD Material Adopted from office.microsoft.com

2. Creating a Power Point Presentation • Goals • Create slides and add text. • Insert pictures and other content. • Apply a theme for the presentation's overall look. • Print handouts and notes. • Prepare to give the show.

3. Power Point Environment

4. Normal View • The slide pane • placeholders. • Here's where you type your text. Placeholders can also contain pictures, charts, and other non-text items. • Slides tab • Notes pane

5. Adding New Slides

6. Slide Layouts

7. All Purpose Placeholder • You can use different levels of text within bulleted lists to make minor points under major points. • The Fontgroup t • TheParagraph • Automatic text fit

8. Reusing Slides

9. Speaker Notes

10. Choosing Themes

11. Why Use Themes • Theme Elements • Background design • Color scheme • Font types and sizes, and • Placeholder positions

12. Choosing a Theme • To find and apply a theme, click the Design tab on the Ribbon. • Themes group. • Click the More button. • A preview of it is shown on the slide. • Apply that theme to all your slides.

13. Inserting Pictures • The Clip Art • Search for box • Clips appear that fit the keyword. Click one of them to insert it into the slide.

14. Insert Tab

15. Making Adjustments

16. Aligning Elements • Select both placeholders. • The Arrange group on the Format tab, in Picture Tools. • Align Left. • The Arrange in the Drawing group on the Home tab.

17. Preparing the Presentation

18. Previewing the Slides • Slide Show tab • to start on the first slide or the current slide. • Use the Slide Show toolbar • Another way to move from slide to slide is simply to click the mouse button. • Press ESC.

19. Spelling Check/Reviewing Slides

20. Preparing Handouts

21. Preparing Speaker Notes

22. Adding/Adjusting Headers/Footers

23. Color Printing

24. Packaging the Presentation

25. Playing a Sound in the Presentation • Goals • Insert sound files and select how each one should start and stop. • Set up a slide element so that it triggers the sound. • Guarantee that your sound will play when you present. • Play a CD for a slide show and select the tracks you want

26. Inserting Sound

27. Adding Sounds • Click the Insert tab. • Click the arrow next to Sound. • Sound from File. Browse to the file, and double-click it to insert it. • Sound from Clip Organizer

28. Adding Sounds in Placeholders • Click the Insert Media Clip icon to browse for sound files on your computer or a network server. •  Click the Clip Art icon to open the Clip Art task pane and search for sounds to insert.

29. Playing Sounds Across Slides • Select the sound icon. • Under Sound Tools, click the Options tab. • Sound Options group • select Play across slides.

30. Using Custom Animation

31. Clicking the Sound Icon to Start

32. Practical Tips using Sounds • Linked files • A linked file is not actually contained within the presentation. Instead, PowerPoint creates a link to the file based on where it's stored when you insert it into the presentation. • Embedded files • An embedded file is part of the presentation. If you copy the presentation to another location, the embedded sound file travels with the presentation and you can count on it to play.

33. Practical Tips using Sounds • What determines whether a sound file is inserted as a linked or embedded file? • File size and file type. • PowerPoint creates a link for any .wav type of file that is more than 100 kilobytes (KB) in size and for all other types of sound files, regardless of size. • If the sound is a .wav file that is 100 KB or less in size, it's embedded.

34. Best Practices using Sound Files • Best practice 1 • When you are creating the presentation, before you insert the sound file, copy the sound file into the same folder as your presentation. Then insert it from that location. PowerPoint will create a link to it based on the sound file's location within your folder. As long as you keep the sound file in the presentation folder, PowerPoint will find it — even if you move or copy the folder to another computer

35. Best Practices using Sound Files • Best practice 2 • When your presentation is complete and you're preparing to copy or distribute it, use Package for CD. This feature copies all the files to one location (a CD or folder) with your presentation, and automatically updates all the links for the media files. See the Quick Reference Card for more about the Package for CD feature.

36. Best Practices using Sound Files • Best practice 2 • When your presentation is complete and you're preparing to copy or distribute it, use Package for CD. This feature copies all the files to one location (a CD or folder) with your presentation, and automatically updates all the links for the media files. See the Quick Reference Card for more about the Package for CD feature.

37. Custom Slide Layouts • Goals • Create a custom slide layout. • Add a picture (logo) to your layout. • Use the custom slide layout in your presentation. • Save the custom slide layout for reuse in future presentations.

38. The Power of Layouts • Add more customized look • Brand with your company logo/sketches • No need to modify slides individually • Reuse the layouts

39. Examining Layouts and Placeholders • Title and Subtitle placeholders • Text placeholder • Content placeholder   • Header and footer (Date, Footer, Slide Number) placeholders

40. Slide Master

41. What is the Slide Master? • Slide master thumbnail • Layout thumbnails • Slide master slide in main slide area

42. What is the Slide Master? • Behind-the-scenes • Thumbnails of the layouts appear under the slide master . • In Slide Master view, placeholders can contain only text, even though this text doesn't appear in your presentation.

43. Creating a Custom Layout • Click Insert Layout. • Arrange corresponding check boxes in the Master Layout group on the Slide Master tab. • Rename the layout

44. Modify the Custom Layout • Add placeholders • Select and align them • In the arrange group use the align button • Insert text and table or other placeholders • Add pictures • Repeat on all slides

45. Using the Custom Layouts • Close the slide master view • Right click a slide • Apply your custom layout

46. Saving a Presentation as a Template • You can use the exact slide layout in other presentations. • You can apply the template to existing presentations to quickly update the way they look. • You can use the template to quickly create a new presentation. • You can easily share your template file with others in your company.

47. Get Visual w/ Smart Art Graphics • Use SmartArt graphics effectively with your content. • Create SmartArt graphics based on existing text or from scratch. • Edit the look and layout of SmartArt graphics to fit your content. • Update diagrams created in previous versions of PowerPoint so they look consistent with your PowerPoint 2007 SmartArt graphics.

48. Smart Art Graphics • Impact and clarity • Illustrate a production schedule • Show a process

49. Gallery of Layouts

50. List Layout w/ Pictures