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SCT Banner Finance Cost Accounting Lingnan University April 20 – April 23, 2004

SCT Banner Finance Cost Accounting Lingnan University April 20 – April 23, 2004. Cost Accounting. Introductions Instructor Attendees Name Job responsibilities Expectations for this training session. Cost Accounting. Agenda Introductions Objectives Overview Forms

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SCT Banner Finance Cost Accounting Lingnan University April 20 – April 23, 2004

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  1. SCT Banner FinanceCost AccountingLingnan UniversityApril 20 – April 23, 2004

  2. Cost Accounting • Introductions • Instructor • Attendees • Name • Job responsibilities • Expectations for thistraining session

  3. Cost Accounting • Agenda • Introductions • Objectives • Overview • Forms • Scenario exercises & self-assessment

  4. Objectives • Create and bill projects • Establish and create Cost types and rates • Define inventory items • Create equipment tags • Assign customers to specific projects • Query Cost Accounting information

  5. Cost Accounting overview • Track and bill out all costs associated with a project • Perform either for other departments in the enterprise or for external customers • Different rates to be charged to different customers • Project costs may be encumbered

  6. Create and bill projects • Create customers on the Customer Maintenance Form (FTMCUST) • Internal customers • External customers

  7. Create and bill projects (cont.) • Define projects on the Project Maintenance Form (FTMPROJ) • Specify an accounting distribution for income from project billing

  8. Create and bill projects (cont.) • Link customers and accounting distributions to projects on the Project/Customer Charge Maintenance Form (FTMCHRG) • Projects may be split among several customers by percentages • Funds may be encumbered

  9. Create and bill projects (cont.) • Expenses are incurred by a service organization • Assigned to projects by Cost type and units on the Cost Accounting Maintenance Form (FCAACCT) • Costs may also be applied directly against a project

  10. Create and bill projects (cont.) • Charges (or credits) may be placed against a project using the Journal Voucher Entry Form (FGAJVCD) or the Invoice Form (FAAINVE)

  11. Create and bill projects (cont.) • Run the Cost Accounting Billing Process (FCBBILL) • Write records to the Deferred Edit Process table (FGBTRNI)

  12. Create Cost types and rates • Basic Rate types may be viewed on the Rate Type Code Maintenance Form (FTMRTYP) • Additional Rate types can be created

  13. Create Cost types and rates (cont.) • Internal Rate codes are created and linked to Rate types on the Internal Rate Code Maintenance Form (FTMINRT) • There may be several codes linked to each type

  14. Create Cost types and rates (cont.) • Cost types are the basic billing unit • Created on the Cost Type Code Maintenance Form (FTMCTYP) • Associated with each service organization on the Cost Type by Organization Form (FTMCSTO) • Linked to one or more Rate codes

  15. Create Cost types and rates (cont.) • Inventory Code Maintenance Form (FTMINVT) • Codes and unit costs for specific materials used in projects are created for each service organization

  16. Create Cost types and rates (cont.) • Equipment Tag Maintenance Form (FTMEQPT) • Codes for specific pieces of equipment used in projects are created for each service organization

  17. Create Cost types and rates (cont.) • Organization/Rate Code Maintenance Form (FTMIRTO) • Associate Rate codes with service organizations • Rate codes must be specified for every Tag number and Inventory code (for equipment and inventory)

  18. Create Cost types and rates (cont.) • Internal Rate Maintenance Form (FCAINRT) • Create actual internal Billing rates by Organization/Rate code • Billing rates must be specified for every Tag number and Inventory code (for equipment and inventory)

  19. Create Cost types and rates (cont.) • Rate Code by Cost Type/Organization Maintenance Form (FTMRTCT) • Associate Cost types with Rate codes for each organization • Cost types will be billed at the sum of all Rate codes linked to it • Each Rate code will be itemized separately

  20. Optional forms • External Rate Code Maintenance Form (FTMEXRT) • Create external Rate codes • These apply to surcharges (or discounts) that can be applied to different customers

  21. Optional forms (cont.) • Project/Customer Rate Maintenance Form (FTMCRAT) • Associate external Rate codes with project/customer/internal Rate codes • The external rate must be specified for every Tag number and Inventory code for equipment and inventory

  22. Any Questions?

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