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Managing Tempus (again)

This document provides information on the available budget, payment schedule, rules and regulations, reporting dates, and claim forms for managing the Tempus project. Topics covered include staff costs, travel and subsistence, equipment, printing and publishing, other costs, and indirect costs. The document also highlights the rules and regulations for co-financing, flexibility in budget headings, and VAT exemption. It includes reporting dates and guidelines for submitting financial statements and travel costs. Claim forms for Tempus and our own payment form are also provided.

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Managing Tempus (again)

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  1. Managing Tempus (again) Annemieke Waite Head of European Office University of Bristol a.m.waite@bristol.ac.uk

  2. Topics covered: • Available budget • Payment Schedule • Rules & Regulations • Reporting Dates • Claim Forms & how to complete them

  3. Budget Available • Staff Costs €111,350.00 • Travel & Subsistence €160,990.00 • Equipment € 48,350.00 • Printing and Publishing € 11,000.00 • Other Costs € 23,000.00 • Indirect Costs € 18,600.00 • Overall Costs €373,290.00 • Maximum TEMPUS Grant €354,625.00

  4. Payment Schedule • 60% of grant payable in November/December 2004 • 30% (second instalment) can be requested when 70% of first payment is spent • 10% balance payable upon satisfactory completion of Final Report

  5. Travel & Subsistence 194 Mobilities, including: • 55 From EU – Croatia • 49 From Croatia – EU • 80 Within Croatia

  6. Equipment • Personal Computers • Laptops • Printers • LCD Projectors • Software (Dreamweaver)

  7. Printing & Publishing • Questionnaires • Newsletters • Establishment and maintenance of website • Information Leaflets

  8. Other Costs • Language Courses for 20 people • Visa • Exchange losses

  9. Other Activities • 2 Staff Surveys • 2 Skills Development Courses • EAIE Conference in Krakow (2005) • Site Visits to EU institutions • 6 Inter-University network meetings • 4 Consortium Meetings • Bologna Information Meetings • Monitoring Visits

  10. Rules and Regulations • 5% co-financing • 10% flexibility (between budget headings) • Staff Costs may not exceed 30% • Equipment may not exceed 30% • Equipment may now be bought outside EU • VAT exemption on equipment and services • 7% Other Costs (= overheads at flat rate) • Receipts, Receipts, Receipts………….

  11. Reporting Dates 15.01.2005 Report on Implementation (IR1) Summary Report for publication 01.03.2006 Report on Implementation (IR2) Summary Report for publication Statement on costs incurred 30.10.2007 Final Report on Implementation (IR3) Summary Report for publication Financial Statement

  12. Travel Costs Only ACTUAL costs may be reimbursed • Plane: APEX or Economy fare • Train: First-class rail fare • Car: Equivalent of First Class rail fare for same distance (one person) • Coach: Cost of renting a coach for group travel Receipts for all travel must be provided

  13. Subsistence Costs Duration International Partner Country mobility mobility 1 day € 150 € 80 1 week €1000 € 500 2 weeks €1600 € 800 3 weeks €2100 €1000 4 weeks €2500 €1250

  14. Claim Forms TEMPUS FORMS • Convention for Staff Costs • Individual Grantholder Report OUR FORM • Payment Form

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