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Introduction

Emergency Preparedness: Best Practices and a Case Study on the Emergency Response to the 200 Year Flood. Introduction. Grayson Briggs Business Development Representative, Southeast Region - Gordian. Agenda. Best practices to better manage an emergency situation

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Introduction

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  1. Emergency Preparedness: Best Practices and a Case Study on the Emergency Response to the 200 Year Flood

  2. Introduction Grayson Briggs Business Development Representative, Southeast Region - Gordian

  3. Agenda • Best practices to better manage an emergency situation • Repair, construction and replacement following an emergency • Navigating construction procurement in emergency situations • Case study on the emergency response to the 200-year flood • Wrap-up and Q&A

  4. Implementing Key Best Practices to Better Managing Emergency Situations

  5. Emergency Situations: Minor Issues to Serious Instances Facilities damage Man-made Water leak Storm damage Fires When response is delayed, further damage and expenses occur

  6. Following an Emergency 4 Stages 4 3 2 1 Organization and planning • Immediate response • Recovery Repair, construction and replacement

  7. Stage 1: Organization and Planning • Form emergency response committee • Buy-in • Inventory of damages • Research on guidelines and rules • Procurement tracking • Communication

  8. Stage 2: Immediate Response • Maintaining a safe and stable environment • Control purchases • Clean-up • Meet critical needs • Establish Priorities

  9. Stage 3: Repair, Construction and Replacement Procurement: detailed, transparent documentation Compare policies and procedures Document every purchase

  10. Stage 4: Recovery • Review the processes • Perform mitigations • Review data • Confirm purchasing documentation • Review your plan

  11. Every Second Counts Installing communication systems Developingsafe zones Creating plans Practicing emergency drills Employ responsive and reliable procurement strategies

  12. Repair, Construction and Replacement Following an Emergency

  13. Emergency Situation • Act diligently • Complete work at reasonable rate • By responsible contractors

  14. Quick Response Bypass traditional bidding requirements Lengthy cost negotiations Lacking detail and transparency More expensive

  15. Navigating Construction Procurement in Emergency Situations

  16. Emergency Procedure

  17. Construction Procurement In-house Staff Unit Price Contracts Design-Bid-Build Term Agreements CM at Risk Design-Build Job Order Contracting

  18. Job Order Contracting • Indefinite delivery/indefinite quantity process (IDIQ) • Enable contractors to complete a substantial number of individual projects with a single bid • Tasks based on competitively-bid, preset prices • Emergency projects • Deferred maintenance and worsening conditions Definition Can be used for

  19. Job Order Contracting • Contractors are ready to perform with preset prices • No cost negotiations • Costs are known before work begins

  20. Job Order Contracting Promotes complete transparency

  21. Arizona State University Study

  22. Desert Monsoon: A Case Study on the Emergency Response to the 200-Year Flood

  23. House Rock Flood Project Insert Video Here

  24. House Rock Flood Project Key Project Factors Emergency Relief Funding Tight Timeframe Rapid Response Large Equipment Needed

  25. Project Details • Scope of Work: • Repaired traffic directing concrete boxes • Reestablished fill slopes • Removed and replaced damaged pavement • Protected structure and earthwork from subsequent flooding • Ensured safety of workers and traveling public throughout project • Removed remaining sediment and flood debris • Project Cost: $1,647,778

  26. The Benefits of Job Order Contracting • Simplifies the procurement process • Faster response time • Improves the quality of work • Increases local subcontractor participation • Virtually eliminates defaults, terminations and claims • Fully transparent process

  27. Questions?

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