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More on work-packages

More on work-packages . Reminder: We have and continue to elaborate the WPs (reminder next slide) We have talked about main activities and CASC (reminder the following slide) Today: Workpackage responsibilities What are the workpackage leaders supposed to do the next 3-4 months.

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More on work-packages

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  1. More on work-packages Reminder: • We have and continue to elaborate the WPs (reminder next slide) • We have talked about main activities and CASC (reminder the following slide) Today: • Workpackage responsibilities • What are the workpackage leaders supposed to do the next 3-4 months

  2. “WP – planning” Preliminary

  3. Agenda: • Time allocated , Title, Resp. for preparation • 10 - Minutes and actions (Stapnes) • 15 - Critical and urgent issues (Stapnes) • - Vary from meeting to meeting • - Project meeting planning included • - Issues that need a quick resolution • 10 – Collaboration Matters (Corsini) • - Collaborators and CB issues • 10 - Resource and planning matters (Schmickler • and review leader) • - Issues relate to WPs, resources, • agreements/documentation and reviewing • – Activity Leader reports (Lebrun, Schulte, • Corsini, Schmickler, Wuensch) • and large workpackages(Doebert and • Riddone) if needed. • 2 - AOB and next meeting CASC and activity leaders

  4. Work-package responsibilities

  5. What next ? • Warnings: • The work-package resources needed are still significantly above our forecasted resources, so the WPs might change scope and even be suppressed in a final analysis • Some tuning of the work-package leadership and activity areas still probably needed • In particular we need to be sensitive to collaborators that would like to phase in new people (not necessarily as WP leaders but deputies or task responsible), and it is possible that large collaborative contributions to specific work-packages should be combined with (co-)leadership of some of the WPs • We do expect the work-package leaders to feel responsible and “take ownership” of the work-packages • Some key issues to address: • Understand/review the WPs content/tasks and resources with activity leaders (if not already done), (help to) improve documentation of tasks and resources • Use the Granada Workshop (LCWS11) to review critical items and issues – feed back into WP planning and tuning (see guidance from Daniel and co) • Define/discuss with activity leader if a deputy or other substructure are needed fort the work-package • Work with activity leaders to understand, plan and increase the collaborations participation and help to put people in recognized responsibilities (task responsible, deputies, etc) • Review with activity leader organisation of the work, meeting structures etc .. • Participate/support activity leaders in preparation of the November workpackage planning meeting 3-4.11

  6. What now ? • We also know the some WPs (typical examples in the Parameters and Design) need to keep a close contact with other work-packages (for example related to Technical Developments, CTF3 activities, X-band work, or in the Implementation area) so it is important that these contacts are identified and documented – again consult with activity leaders (and insist on good contacts) • Keep in mind that meetings at activity level can take care of some of these issues - as well as the Project Meetings • BUT BEFORE ALL THIS, GET YOUR CDR TEXT INTO FINAL FORM

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