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FastFacts Feature Presentation

We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500. FastFacts Feature Presentation. April 3 rd , 2008. Today’s Topic. We’ll be taking a look at… HopkinsOne Update. Today’s Presenter.

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FastFacts Feature Presentation

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  1. We are using audio during this session, so please dial in to our conference line… • Phone number: 877-322-9648 • Participant code: 182500 FastFactsFeature Presentation April 3rd, 2008

  2. Today’s Topic • We’ll be taking a look at… • HopkinsOne Update

  3. Today’s Presenter • John TikkaSenior Director, HopkinsOne

  4. Session Segments • Presentation • John will provide information about HopkinsOne and upcoming initiatives. • During his presentation, your phone will be muted. • Q&A • After his presentation, we’ll hold a Q&A session. • We’ll open up the phone lines, and you’ll be able to ask questions. • John will answer as many of your questions as time allows.

  5. Contact Us • If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu • You can also send us an instant message! • GoogleTalk – HopkinsFastFacts@gmail.com • AOL Instant Messenger – HopkinsFastFacts • MSN – FastFacts@jhu.edu

  6. Survey • Survey • At the end of this FastFacts session, we’ll ask you to complete a short survey. • Your honest comments will help us to enhance and improve future FastFacts sessions.

  7. HopkinsOne Update April 3, 2008

  8. Current Update • Completed installation of SAP Support Packs. • Completed enhancements and corrections to improve: • Grant reconciliation via PBC retroactive posting correction • Month end close via Sponsored Reports Distribution • Staff hire forms via the new ISR • Purchase order and invoice quantity inconsistencies via GR from R/3 Inbox • Travel workflow routing to PM on Internal Orders • Travel workflow single approval • FTE budget vs. actual comparisons down to unit levels • New ZSR transaction • Call volumes steady at 425 - 450 per week. Open customer tickets steadily decreased and average 355 open items as of Friday. • New Reconciliation Guide published by Controller’s office and Internal Audit.

  9. High Priority Support Pack Issues • Material Master replication – Open • Vendor re-entry on LVPO purchases when mfg part number changed – Open • Encumbrance cleanup - Resolved • Invoicing letter of credit grants – Resolved • Attaching documents to shopping carts for internal circulation – Resolved • Downloading some BW reports to Excel causes JHHS formulas to fail – Work around in place • MAC users cannot use JHU Supply Store catalogs due to problem in Firefox – Resolved

  10. Key Issues

  11. Important Initiatives • NEW #1: Prioritization and Planning • Top Issue: Scanning and Attaching • Enhancements: • Expand reports distribution to non-sponsored reports – June 2008 • New Salary Change Form – June 2008 • Simplify and automate security and role change requests • Continue EDI vendor adoption for invoicing • Technical: • Prepare and Complete Oracle Upgrade in April 12 • Review upgrade options

  12. Q&A • We’re going to open the phone lines now! • There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. • We’ll be answering questions in the order that we receive them. • We’ll also be answering the questions that were emailed to us during the presentation. • If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

  13. Thank You! • Thank you for participating! • We would love to hear from you. • Are there certain topics that you would like us to cover in future FastFacts sessions? • Would you like to be a FastFacts presenter? • Please email us at: fastfacts@jhu.edu

  14. Survey • Before we close, please take the time to complete a short survey. • Your feedback will help us as we plan future FastFacts sessions. • Click this link to access the survey… http://connectpro28579135.acrobat.com/fastfactssurvey/ Thanks again!

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