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Chorus Factures IT solution for Suppliers eInvoices to be sent to French State services and central administrations 8 April 2014 – UN/Cefact Open Session. Sommaire. Who is AIFE and what is Chorus IT system Legal context for eInvocing « Chorus Factures » Architecture

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  1. Chorus FacturesIT solution for Suppliers eInvoices to be sent to French State services and central administrations8 April 2014 – UN/Cefact Open Session

  2. Sommaire • WhoisAIFE and whatis Chorus IT system • Legalcontext for eInvocing • « Chorus Factures » Architecture • Standardizedformats • Chorus-Factures at a glance

  3. AIFE and Chorus IT system AIFE(Agence pour l’Informatique Financière de l’Etat) stands for « Financial IT State Agency »: Under the authority of the French Ministry of Economy and Finance since 2005; For interministerial missions Gathers 160 persons; Develops and maintains Chorus system CHORUS System: Is the IT system for the management of the French « state administration » (centralized and decentralized) expenses and incomes (non fiscal) + accounting management; Is used by 55 000 State agents (Metropole and overseas locations)… Is doing the paymentorders, eachworkingday, for one billion €uros for the benefit of 250,000 suppliers;

  4. Sommaire • AIFE and Chorus IT system • Legalcontext for eInvoicing • « Chorus Factures » Architecture • Standardizedformats • Chorus-factures at a glance..

  5. Legalcontext for eInvoicing • A law for « Modernization of Economy » (n° 2008-776 of 4 August 2008) has made compulsory for the French state purchasers to be able to receive Suppliers eInvoicesfrom the 1st January 2012 onwards. • Adecret (2011-1937 of 22 December 2011) addscompulsory data for electronicinvoices: • 1) Fiscal compulsory data ; • 2) The order or contractnumber; • 3) The public service ID (the one in charge of the contractualexecution management) • A new « décret » in preparation for thisSummer 2014 • A planning between 2017 (bigcompanies) and 2020 (SMEs) • Makingitcompulsory for suppliers to use onlyeInvoiceswith public purchasers (State, Local Authorities, Hospitals).

  6. Sommaire • WhoisAIFE and Chorus Factures IT system • Legalcontext for eInvoicing • « Chorus Factures » Architecture • Standardized formats • Chorus-factures at a glance

  7. Chorus-factures Architecture • « Chorus Factures » iscomposed of two « bricks » : • A concentrator of invoices: third party servives interface; • A portal allowing: • Upload or direct keying for SMEs; • Traceability for all the suppliers Fourn A 1 Opérateur de démat 1 CONCENTRATOR Formatnormalisé Données de facturation Fourn B Core Exchange System eInvoices CONCENTRATOR Opérateur de démat 2 Format normalisé FournC Données de facturation Format normalisé FournD 2 PORTAL Format normalisé UPLOAD FournE Format normalisé CONSULTATION KEYING Données de facturation FournF

  8. Standardizedformats • TwoXML standards are accepted by Chorus-Factures : • INVOICE UBL V2 (OASIS) • UN/CEFACT CII in draft v3 (CCTS/NDR v3.0) • « Hybrid » Invoices: • XML core data for Chorus integration • SignedPDF embedded in XML file

  9. Aperçu du portail Chorus factures • Le portail Chorus Factures donne au fournisseur de la visibilité sur le traitement de ses factures par l’administration : Lien permettant de suivre le traitement de ses factures

  10. Aperçu du portail Chorus factures Ecran de recherche de factures transmises

  11. Aperçu du portail Chorus-factures Consultation de la liste des factures

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