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Acquisition Office

Acquisition Office. Tips & Techniques for Responsive Bid Submittals presented by Tony Reed. What is a Responsive Bidder?. Any Contractor, business entity or individual who has submitted a bid or request for proposal that fully conforms in all material respects to the

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Acquisition Office

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  1. Acquisition Office Tips & Techniques for Responsive Bid Submittals presented by Tony Reed

  2. What is a Responsive Bidder? Any Contractor, business entity or individual who has submitted a bid or request for proposal that fully conforms in all material respects to the IFB/RFP and all its requirements, including all form and substance.

  3. Use the Tools Provided Review the requirements spelled out in the solicitation documents against your submittal: • Instruction and/or Information to Bidders • Checklist This way you can ensure your bid/proposal includes all the required data to ensure a responsive bid/proposal.

  4. In order for your Bid to be Eligible, it must: • Be properly completed (in ink or typewritten) • Be signed by an authorized agent of your company • Include all documents listed in the Bid Solicitation • Be submitted to the Commission’s Acquisition Office by the date and time specified on the Invitation to Bid

  5. SOLICITATION COVER SHEET • CONTRACT ADMINISTRATOR • SOLICITATION • SITE INSPECTION • PRE-SOLICITATION

  6. SOLICITATION COVER SHEET • PART I : INSTRUCTIONS TO BIDDERS/OFFERORS • PART II : GENERAL CONDITIONS • PART III : SPECIAL CONDITIONS • PART IV : SCOPE / STATEMENT OF WORK TECHNICAL DOCUMENTS

  7. SOLICITATION COVER SHEET • APPENDIX A : MINORITY BUSINESS ENTERPRISE AND / OR SMALL LOCAL BUSINESS ENTERPRISE PARTICIPATION • APPENDIX B : INSURANCE AND BONDING • APPENDIX C : SUBMISSION FORMS

  8. Ask Questions! Don’t think that you’re the only firm with a question. Contact the Acquisition Buyer as specified in the contract documents regarding any inquiries. If warranted an addendum will be issued to address the inquiries.

  9. Be Pro-Active • If your bid is found non-responsive, what should you do? • Check your submittal. • Have you submitted all of the requirements? • Ask for a debriefing.

  10. Be Pro-Active • If your bid is found responsive and you are not the lowest most responsive and responsible bidder, what should you do? • Know that your bid met all the requirements • Review your pricing • Ask for a debriefing

  11. Upcoming External Training: • The next Supplier Training Session will be held on: Date: August 25, 2011 Time: 3:00 p.m. – 4:30 p.m. Location: Auditorium (at the RGH Building)

  12. SLMBE Info • The SLMBE Office • “We are here to ensure your success!” • Phone: 301-206-8800 • Fax: 301-206-8503 • E-mail: slmbe@wsscwater.com • Location: 14501 Sweitzer Lane RGH 8th Floor Laurel, MD 20707 • Office Hours: 8 a.m. - 5 p.m. (Monday through Friday) • Visit our website at www.wsscwater.com

  13. Acquisition Info Acquisition Office: (301) 206-8866 Meet the Team!

  14. Questions THANK YOU! Q & A Please Complete the Feedback Survey!

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