Work Clearance Management

1. Work Clearance Management SAP Best Practices for Chemicals

2. Purpose, Benefits, and Key Process Steps • Purpose • This process creates a safe environment for the maintenance staff to perform maintenance work. In addition, applicable environmental safeguards can be adhered to and the reliability of the assets is guaranteed. • Benefits • A component with which the safety measures during maintenance work at technical objects can be controlled and monitored • The WCM process is fully integrated with the work order process • All permit in WCM objects must be issued before execution of actual maintenance • A protection that ensures that a technical object that is managed as an item in an Operational WCD can only be orderly tagged or untagged from certain Operational WCDs • Key Process Flows Covered • Creating Maintenance Order with WCM Requirement • Creating Work Approval (WAP) • Creating Work Clearance Application (WCA) • Creating additional application Hot Work • Creating Operational Work Clearance Document (WCD) • Performing Permit Approval process • Performing operational cycle of Lockout / Tag out • WCM objects for a planned maintenance order are generated from a maintenance plan

3. Required SAP Applications and Company Roles • Required SAP Applications • SAP ECC 6.00 enhancement package 5 • Company Roles • Maintenance Employee • WCM Planner • Administrator

4. Detailed Process Description • Work Clearance Management • The design of the scenario is based on SAP WCM enhancement model, and fully integrated with the work order process. • The WCM planner can create work approval from a maintenance order, then the reference information in the maintenance order can be copied into work approval automatically. Same result when creating WCA and Hot Work from WAP, WCD from WCA. • Once determines to activate the WCM process during maintenance process to ensure maintenance staff’s safety, all permit must be issued before execution of actual maintenance. • Lockout/Tag out consists of orderly tagging and subsequent un-tagging of technical objects, so that work and tests on technical objects can be performed safety. • Maintenance employee can create a maintenance plan to regularly generate maintenance order. All WCM objects could be generated automatically and link to the maintenance order.

5. Process Flow Diagram Work Clearance Management Event Chemicals: Maintenance Specialist Execute Actual Maintenance Work Maintenance Work Completed Maintenance Plan Scheduling Maintain Activation of Work Clearance for Maintenance Orders Safety Measure before Actual Maint. Work Schedule Maintenance Plan Create Maintenance Plan Create Maint. Order with WCM Requirement Set Work Order to Work Completed Create Work Approval from Maint Order Release Execution for Work Order Operational Maintenance (929) – Step 4.15, 4.16, 4.17 Check Call Object Create Operational WCD from WCA Create Addit. Application for Hot Work from WAP Create WCA from Work Approval Set Work Approval to Closed Perform Test Cycle Assign External Document to Operational WCD Approving Hot Work Permit Approve Tagging for WCA after Hot Work is Approved Set Application for Hot Work to Closed PM-WCM Maintenance Planner IT Administrator Setting WAP to Prepared Approve Tagging for WCA before Hot Work is Approved Set WCD to Prepared to Start Tagging Print Work Permit Set WCA to Closed Setting WCA to Prepared Perform Tagging Approve Safety Measurement in WCA Setting Hot Work Application to Prepared Perform Untagging Set WCD to Closed Run Program RIWC0016 to Generate WCM Objects

6. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Budget Planning Business Activity / Event Manual Process Unit Process Process Reference Existing Version / Data Sub-Process Reference System Pass/Fail Decision Process Decision