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Presented by the Part C- Kristie Musick, Part C Coordinator

Part C & B March 10, 2011 Webinar Highlights. Presented by the Part C- Kristie Musick, Part C Coordinator Dr. Lesly Wilson, Part C Data Manager Part B- Lori James, Part B Data Manager. Legal Requirements & Best Practices for Transition (SPP/APR Indicators C-8, B-11 and B-12).

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Presented by the Part C- Kristie Musick, Part C Coordinator

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  1. Part C & B March 10, 2011 Webinar Highlights Presented by the Part C- Kristie Musick, Part C Coordinator Dr. Lesly Wilson, Part C Data Manager Part B- Lori James, Part B Data Manager

  2. Legal Requirements & Best Practices for Transition (SPP/APR Indicators C-8, B-11 and B-12)

  3. Legal Requirements

  4. Measuring State Performance • The Office of Special Education Programs (OSEP) • State Performance Plan (SPP) and Annual Performance Report (APR) • Part C Indicator 8 • Part B Indicator 11 and 12

  5. Indicator C8 Effective Transition • Percent of all children exiting Part C who received timely transition planning to support the child’s transition to preschool and other appropriate community services by their third birthday, including: a. Transition Planning; b. Notification to school district; and c. Transition conference

  6. Best Practice Transition Framework

  7. Part C Policy, Processes and Reports: Indicator 8

  8. Step 1: Transition Planning at Initial IFSP • Service Coordinator will…. • discuss transition planning at the initial IFSP • record date and discussion in the IFSP and Babytrac • continue and document discussions related to transition at each IFSP

  9. Step 2: Transition Notification • Reports containing directory information are sent monthly: • 24 Month Report • Over 24 Month Report • 30 Month Report

  10. Step 3: Transition Referral • Each Service Coordinator is responsible for sending directory information using transition referral form. • Referral must occur between age 2 (24 months) and 2.5 (30 months) • If parents consent, additional info can be shared. • If parents do not consent, directory information is still sent to school district.

  11. Step 3: Transition Referral (continued) • Referrals received for children age 29 months and older should be immediately referred to the school district and noted as “late referral” on the transition referral form. • Date of referral is recorded in Babytrac database.

  12. Step 4: Transition Conference •  Scheduled no later than 2 years 9 months (30 months) • Can be telephone or face to face • Parent may or may not be interested in Part B services • Must be documented on transition conference form and in the Babytrac

  13. Part B Policy and Processes related to Indicator 11 & 12

  14. Notification Part C to B 24 Month Notification & Clients Over 24 Months with IFSP During Month By School District • Part B Responsibilities • Do not enter in Excent (Not a Referral) • Verify LEA residency • Planning Tool for Conferences, Evaluations, & Programs

  15. Referral • Referral to Part B” for inclusion in B-12a occurs when LEA has been notified that child served in Part C is potentially eligible for services under Part B • Indicated by the Receipt of: SDE Clients 30 Months by School District -Individual Referral Form

  16. Non-Referral Children NOT included in B-12 are: • Those who have not been evaluated or determined eligible for Part C and have not received any Part C services • These children should be included in B-11 only Resources Supporting Early Childhood Transition IDEA Requirements and APR Reporting (September 2010) (PPT: 811kb) updated from August 11, 2010 webinar. (posted 9/21/10)

  17. Late Referral to Part C – Part B: Part B Responsibilities • Defined as: Children referred to Part C ≤ 90 days from child’s 3rd birthday and “served” by Part C, • Noted on BabyNet referral by check box for “LATE TRANSITION ALERT” • Reports in B-11 and in B-12e (OEC subtracts B-12e from B12-a) 18

  18. Late Referrals from Part C to B:Part B Responsibilities Defined as: Children referred to Part C ≥ 90 days (and served by Part C) BUT referred to Part B ≤ 90 days from child’s 3rd birthday Report all in B-12a but if eligible for Part B and no IEP by 3rd birthday: Do NOT count in 12b, c, d, or e (unless parent refusal to consent for evaluation caused delay) Indicate reason for delay and range of days beyond 3rd birthday Resources Supporting Early Childhood Transition IDEA Requirements and APR Reporting (September 2010) (PPT: 811kb) updated from August 11, 2010 webinar. (posted 9/21/10) 19

  19. NEW LEA FILE EXCHANGE METHODfor PART C to B TRANSITION NOTIFICATIONS

  20. FILE EXCHANGE METHOD • NOTICE • Electronic notifications • Encryption Software (Axantum) • No Cost • AxCrypt File Encryption Software Installation Manual • Contact List

  21. Questions?

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