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Guidelines for Adults Working with Youth

Explore comprehensive guidelines for adults working with Kiwanis programs for youths under 18, covering important rules on chaperoning, alcohol, tobacco, overnight stays, transportation, medications, background checks, conflicts, personal info, education, incident response, and resources.

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Guidelines for Adults Working with Youth

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  1. Guidelines for Adults Working with Youth

  2. Interaction with youth

  3. Last year, Kiwanis clubs supported…

  4. Why guidelines? Responsibility to… • Protect the children and youth • Protect the Kiwanis members and clubs • Protect the organization

  5. Why guidelines? Youth deserve the best Kiwanis has to offer. This includes the relationship and interaction between youth impacted by Service Leadership Programs and those adults who so generously give of themselves to ensure the success of Kiwanis leadership development.

  6. Who? • All adults • Working with Kiwanis programs • Programs for youth under the age of 18

  7. What? • All adults • Expected to • read • understand, and • agree to abide by these guidelines

  8. Chaperone Defined as • Kiwanis member, faculty member, parent, legal guardian, or person who is in loco parentis • Over the age of twenty-one (21) • Approved by the school, and • Registered with and accompanying the youth at a specific event

  9. Alcoholic Beverages • Any project, meeting, social event, or other gathering • Produced primarily by or for the benefit of youth • Adults are expected to refrain from consumption of alcoholic beverages during any portion of the event

  10. Tobacco • Any project, meeting, social event, or other gathering • Produced primarily by or for the benefit of youth • Adults are expected to refrain from use of tobacco products in the presence of youth

  11. Overnight stays Hotel, camp, conference center, etc. • Adequate chaperoning • Ratio of 1 to 10 (or part of 10)of the same gender • Parent with own child only • For bunkhouse or cabin (multiple beds) – at least two adults in a room with youth

  12. Transportation FIRST CHOICE:Use school vehicles or commercial transportation SECOND CHOICE: Personal vehicle • Never alone with a youth • Rule of threes – at least 3 people in the vehicle, prefer 2 are adults.

  13. Medications Prescription and nonprescription medications • Only by permission of parent or guardian • Adhere to any school or facility rules

  14. Background checks Strongly advise background checks • All adults working with youth • Offered by school or local youth agency • Complete through local police department • Specific rules for Key Club International and Key Leader events

  15. Background checks If requirements are present Should conform to applicable local and state/provincial laws and requirements If requirements are absent Kiwanis clubs should undertake confidential background checks for all adults • working directly with youth outside of the school, or • may not have undergone a background check

  16. Background checks Included in registration fee • Key Club International Convention • Key Club Governors & Administrators Training Conference • Key Leader events One check works for all, lasts 2 years

  17. Conflicts with other rules Examples: • School policies • Local ordinances • State or provincial laws Highest applicable standard should prevail

  18. Personal information • Includes event registration forms, medical information forms, membership rosters • All information is confidential! • Minimize number of handlers • Maintain in secure files for up to 3 years * • Dispose of information in proper manner * * Consider applicable laws

  19. Education Clubs • Annual program to the club • Customize with local laws and regulations Districts • Workshops at conferences & conventions • District publication • Web resources • Customize with state/provincial laws and regulations

  20. If an incident occurs… DO: • Notify the authorities* (law enforcement, school, CPS) • Notify your club or district leadership • Consider membership suspension/leave of absence • Engage “Conduct Unbecoming of a Member” process • Notify Kiwanis International * Consider applicable laws

  21. If an incident occurs… DO NOT: • Obstruct the legal process • Initiate contact the youth or parents • Initiate statements to the media

  22. Resources • Guidelines for Adults information sheet • Background check authorization form • PowerPoint presentation and script • Chaperone’s booklet

  23. Questions ?

  24. For more information: www.kiwanis.org Kiwanis International 3636 Woodview Trace Indianapolis, IN 46268 USA Worldwide: 1-317-875-8755 USA & Canada: 1-800-KIWANIS

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