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Sunflower Project Pre-Implementation Update - May 8, 2008

This update includes the status of the Sunflower Project, results of the Chart of Accounts survey, and an update on project activities. It also provides information on procurement process timeline, vendor file consolidation, and evaluation of vendor proposals.

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Sunflower Project Pre-Implementation Update - May 8, 2008

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  1. Agency STARS Rapport Association May 8, 2008 Sunflower Project Statewide Financial Management System Pre-Implementation Activities

  2. Today’s Topics • Update on Project Status – Kent Olson • Results of Chart of Accounts Survey – Annette Witt

  3. Update of Project Activities • Vendor File Consolidation – complete • Review of current Chart of Accounts & Preliminary Design of new Chart - complete • Evaluation of Vendor Proposals & Software Demonstrations – in process

  4. Procurement Process Timeline July 15th April 16th June 30th May 27th June 5th June 30th May 2nd May 19th Begin Contract Negotiations Software Demos (5 days) 1st Round Scoring Complete 3rd Round Scoring Complete 2nd Round Scoring Complete Systems Integrators’ Interviews/Presentations (3 days) Proposals Due Best and Final Offers Due

  5. Update of Project Activities (cont.) • Outreach to Small Agencies and State Hospitals – May/June • Agency Readiness and Impact Assessment – May/June • Review of Objects Codes and Commodity Codes – May/June • Business Process Mapping – June thru September • Building the Project Team – on-going

  6. Project Staffing

  7. Project Staffing

  8. Project Staffing

  9. Project Staffing

  10. Chart of Accounts Survey • Ninety-four agencies participated – Excellent Response – Thanks! • Asked STARS user agencies to help: • Identify reporting needs currently unmet • Identify specific data elements and hierarchy structures needed • Identify areas where greater flexibility is needed – optional/agency specific data elements • Develop recommendations for the FMS Chart of Accounts • Survey was created by a Chart of Accounts workgroup comprised of agency and central staff • Distributed in late March with responses due by April 8th • Survey was an opportunity for input into the design process

  11. Chart of Accounts Survey Results

  12. Chart of Accounts Survey Results

  13. Chart of Accounts Survey Results

  14. Chart of Accounts Survey Results

  15. Chart of Accounts Survey Results

  16. Chart of Accounts Survey Results

  17. “Prototype” Chart of Accounts A prototype chart of accounts with a crosswalk from STARS is provided below. (SHARP uses the PS Department chartfield.) STARSPeopleSoft Agency => Business Unit Division => Department Fund => Fund Object => Account PCA => Program Budget Fiscal Year => Budget Reference n/a => Project n/a => Activity Two additional optional (agency-specific) chartfields will probably be included.

  18. Discussion/Questions For additional information on the project, please see the project website: http://www.da.ks.gov/ar/fms/

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