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Welcome to Toastmasters District 26 Combined Officer Training

Welcome to Toastmasters District 26 Combined Officer Training. Presented by: Bea Garcia Macliz, DTM Lt Gov Education & Training District 26, 2011-2012. Agenda. Toastmasters Important Information Distinguished Club Program (DCP) Overview Review of each club officer position

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Welcome to Toastmasters District 26 Combined Officer Training

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  1. Welcome to Toastmasters District 26 Combined Officer Training Presented by: Bea Garcia Macliz, DTM Lt Gov Education & Training District 26, 2011-2012

  2. Agenda • Toastmasters Important Information • Distinguished Club Program (DCP) Overview • Review of each club officer position • Primary Responsibilities • Discussion of Best Practices

  3. Toastmasters Club Mission To provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills which in turn foster self-confidence and personal growth.

  4. Communication & Leadership Track

  5. Toastmasters Leadership Institute (TLI) • Training • Primarily for Club Officers • General Members are welcomed to attend • Round One • Must be accomplished between June & August • Round Two • Must be accomplished between December & February

  6. Humorous Speech & Evaluation Contests • Held in the fall; between September to October • Clubs may send representatives • Areas & Division scheduled • District Contest held during the Fall Conference (November) • District is the highest level for both contests

  7. International Speech & Table Topics Contests • Held in the spring; between March to April • Club may send representative • District Contest held during the Spring Conference (May) • International Speech will compete at the International Convention (August) • District is the highest level for Table Topics Contest

  8. Contest Rules & Eligibility • Rulebook 2012 • A contestant must: • Be a member and in a club in good standing • Complete six speech projects for the CC manual for the International Speech Contest • Maintain eligibility throughout the contest period • Be original; prepared only by the speaker

  9. International Speech & Table Topics Contests • Being scheduled now to March • Contests will be posted Schedule / Calendar • Foothills Division Contest – 21 April • District Conference – 18 & 19 May • Toastmasters International Convention – 15-18 August, Orlando, Florida

  10. Distinguished Club Program (DCP) Used to determine the health of the club and its members; will advice on achieving goals • Goal 1 - Two CCs • Goal 2 - Two More CCs • Goal 3 - One ACB, ACS or ACB • Goal 4 - One More ACB, ACS or ACG • Goal 5 - Once CL, ALB, ALS or DTM

  11. Distinguished Club Program (DCP) • Goal 6 – One More CL, ALB, ALS or DTM • Goal 7 – Four New Members • Goal 8 – Four More New Members • Goal 9 – Minimum Four Officers Trained Twice • Goal 10 – One Dues Renewal (1 Oct & 1 Apr) & One Officer List Submitted On Time (30 Jun & 31 Dec) **Note** Must meet membership; 20+ or 5 more than baseline

  12. Report Sample

  13. THE LEADERSHIP TEAM • Sergeant at Arms • Secretary • Treasurer • Vice President Public Relations • Vice President Membership • Vice President Education • President

  14. Sergeant at Arms • Maintain equipment/supplies • Arrange room • Greet members and guests • Introduce guests to specific members • Participate in leadership meetings

  15. Secretary • Maintain membership roster • Submit club officer list to WHQ • Manage club files • Greet members and guests • Participate in leadership meetings

  16. Treasurer • Manage budget and bank account • Collect and pay member dues • File annual IRS report • Greet members and guests • Participate in leadership meetings

  17. Vice President Public Relations • Plan PR programs; prepare PR materials • Market the club: website, fliers, newsletter, etc • Free resources – FreeToastHost.org • Greet members and guests • Participate in leadership meetings

  18. Vice President Membership • Greet guests • Conduct prompt follow up with guests • Assist in completing membership applications • Explain benefits to new members • Participate in leadership meetings

  19. Vice President Education • Assign meeting roles • Promote communication and leadership track • Orientate new members; assign mentor • Manage member educational awards • Greet members and guests • Participate in leadership meetings

  20. President • Encourage active participation • Keep membership at 20 plus • Be enthusiastic about the club and members • Greet members and guests • Organizes the leadership meetings

  21. How to maintain a successful club • Communicate the club vision with the members • Set and achieve goals • Support district events; participate in TLIs, etc • Watch for and encourage potential leaders • President & VP Education participate at district meetings; held during each conference • President & Secretary hold votes for International held meetings; held at conventions

  22. THE LEADERSHIP TEAM

  23. QUESTIONS / COMMENTS

  24. Where Leaders Are Made

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