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The iPAQ and Microsoft Office

Learn how to sync, back up, and customize your iPAQ device, use Microsoft Office apps, stylus, and more with this comprehensive guide. Get tips on battery recharging, button functions, and managing documents effectively. Discover expansion packs and useful accessories like the cradle and AC adapter.

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The iPAQ and Microsoft Office

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  1. The iPAQ and Microsoft Office

  2. The iPAQ

  3. Microsoft ActiveSync • Keep Pocket Outlook data up-to-date • Synchronize Microsoft Word and Microsoft Excel documents between your iPAQ and computer. • Back up and restore your iPAQ data. • Copy (rather than synchronize) files between your iPAQ and computer.

  4. Cradle and AC Adapter Your iPAQ comes with either a cradle or auto-sync cable, and an AC adapter. This allows you to recharge your iPAQ, as well as synchronize the information between your iPAQ and a computer using ActiveSync.

  5. Cradle and AC Adapter The cradle or auto-sync cable must be plugged into an appropriate port on the back of your computer. Example, you must plug the serial cradle into a serial port and a USB cradle into a USB port.

  6. EXPANSION PACK SYSTEM Allows you to personalize the appearance of your iPAQ or add extra functionality. iPAQ Style Packs offer a range of styles to customize your iPAQ, while Expansion Packs, such as the Compact-Flash Card, or PC Card Expansion Pack, let you add extra features.

  7. Recharging the Battery The iPAQ contains a rechargeable Lithium Polymer battery that is recharged each time you place it in the cradle. WARNING! Do not let the battery run completely down. You will lose all your information and programs.

  8. POWER BUTTON Starts the iPAQ. Press and release the button to turn on or off your iPAQ. Press and hold the button for one second to toggle on or off the backlight.

  9. APPLICATION BUTTONS Allow quick access to four applications. By default, the applications are Calendar, Contacts, QMenu, and QStart. You can change the functions of the application buttons to open different applications.

  10. Infrared Port Enables you to exchange data with other Windows-powered devices. The infrared port can transmit at speeds up to 115.2Kb per second. With Pocket PC 2002, you can also exchange data with Palm OS equipped PDAs.

  11. Speaker and iPAQ Navigator/Action Button • Sounds alarms and plays back sound recordings. • Allows you to scroll through a list (similar to pressing the arrow keys on a keyboard). Can also be used as game buttons within a game application. • The center of the button can be used as an action button to open a selected item.

  12. RECORDING FEATURE • Activates the record function in Notes. • Allows you to record voice messages. • These use a lot of memory so keep them short.

  13. STYLUS Allows you to tap or write on the screen. Push the stylus release button to release it from the compartment.

  14. All the Buttons

  15. Microsoft Word • Very similar to full-sized version • Takes practice to master • Does not automatically save as a .doc • Saves as a .psw • Options to save as .rtf, .txt, or .doc. .doc created in “real” Word and moved to iPaq may not have all of the formatting TrueType fonts can be installed on iPaq from your computer

  16. Pocket Word: Fully Retained • Standard text formatting • Bold, italics, underline, font size and type, etc • Bullets • Paragraph spacing and alignment

  17. Pocket Word: Partially Retained • Indents • Images but at 256 colors • Tables are brought in as text with no table formatting retained • T of C and Indexes but formatting lost • OLE objects don’t come over but are shown by a bitmap placeholder

  18. Pocket Word: Not Supported • Borders and shading • Columns, numbered lists • Headers and footers • Footnotes, annotations, comments • Revision marks • Frames and style sheets • Page setup information • Passwords

  19. Microsoft Excel • Very similar to the full sized version • Takes practice to master • Does not automatically save as a .xls • Saves as a .pxl • Options to save as .xls. • .xls created in “real” Excel and moved to iPaq may not have all of the formatting • TrueType fonts can be installed on iPaq from your computer

  20. Pocket Excel: Fully Retained • Standard text formatting: • Bold, italics, underline, font color/size/type • Cell formatting • General, accounting, currency, etc • Alignment • Row heights and column widths

  21. Pocket Excel: Partially Retained • Formulas but not arrays • Formulas with most functions • Borders if simple • Vertical text changes to horizontal • Cell shading (colored) is not supported but is retained when worksheet goes back

  22. Pocket Excel: Not Supported • Graphics • Cell notes, patterns, protections • Text boxes • Hyperlinks • VBA script

  23. Pocket Outlook • Calendar • Contacts • Notes • Tasks • Inbox

  24. What Else Can I Do? • Beam data to others • Connect to wireless networks • Print your documents via infrared • Exchange data via Bluetooth • Add storage media (Secure Digital or Multimediacards (MMC)) • Play music • Play games

  25. Presentations on the iPaq • Presenter-to-Go (www.margi.com) • MARGI Systems • Currently $199.00 • Works with many PDAs • Voyager ( www.colorgraphic.net ) • Flyjacket ( www.lifeview.com ) • Do check that the included software does what you desire

  26. Other Programs • Pocket Money • You must have MS Money on the sync computer • Microsoft Reader • Books and articles; many are free • File Explorer • Used to find your documents on the iPaq

  27. Good Sites • http://www.microsoft.com/mobile/pocketpc/default.asp • http://wwss1pro.compaq.com/support/parts/index.asp • http://howto.lycos.com/lycos/cl/1,,4,00.html • Very good tutorials • http://www.monroe.k12.fl.us/pda/iPAQ/ipaq_tutorials.htm

  28. More Good Sites • http://www.attenza.com/ubid/topic/1,,33417,00.html • http://www.attenza.com/mvu/topic/1,,4+33417,00.html • http://palmtops.about.com/library/bllearningcenter.htm • http://directory.google.com/Top/Computers/Systems/Handhelds/Windows_CE/Pocket_PC/

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