Budgeting NMi Budgeting for maintenance and development of national measurement standards and

1. Strengthening of State Executive in Czech Republic in the field of metrologyBudgeting NMiCor van der PloegTwL project CZ2003/005-601.08.09.02

2. Budgeting NMi Budgeting for maintenance and development of national measurement standards and surveillance on MI’s in use Brno, CMI, April 2006 Cor van der Ploeg Cvanderploeg@nmi.nl

3. Contents • Introduction • with intermezzo legal metrology in The Netherlands and NMi VSL • Maintenance & realization of NMS • Research & development of NMS • Key comparisons • Surveillance • Preparation of Legislation and International Representation • Other Surveillance activities Butgeting NMi

4. Introduction (1) • Twinning Light Project Strengthening of State Executive in Czech Republic in the field of metrology • Twinning focused on the • approach to the Non-Harmonized Part of Regulated Area in the Field of Measuring Instruments in EU and on • Presentation of the Experience and Practical Approach to the Regulation and Surveillance in the Field of Medical Devices with Measuring Function. This presentation will focus on: • Netherlands example in budgeting for maintenance and development of National Measurement Standards and surveillance on MI’s in use. Butgeting NMi

5. Introduction (2) • Calculation of budget for maintenance and development of national measurement standards and supervision on MI’s in use at NMi • What components to take into account in the budgeting process • Maintenance and realization • Research and development • Key-comparisons • Inspections • Preparation of Laws and representation Butgeting NMi

6. Introduction (3),Dutch legal metrology A short intermezzo about the organisation of legal metrology in The Netherlands Butgeting NMi

7. Legal Metrology in the Netherlands (1) • Privatisation of the legal metrology service (’89) • New Weights and Measures Act • Nederlands Meetinstituut b.v. (NMi) • Fully owned by Ministry of Economic Affairs • TNO shareholder of NMi since 2001, TNO is a leading independent Dutch research organisation • New Law On Metrology 2006 introducing a.o. MID (Scope now more than fair trade) • NMi is one central organisation • Two different profiles (legal metrology) • NMi Certin and Verispect Butgeting NMi

8. Legal metrology in the Netherlands (2) Butgeting NMi

9. NMi Certin b.v. • Access to the market • Type approval • Initial verification • Re-verification after repair • Authorisation for verification (via Verispect) • System-certification (companies) • Notified Body for NAWI Directive (CE) • On a commercial basis, no contract with government • Located in Dordrecht (75 employees) Butgeting NMi

10. Verispect b.v. • Supervision in the market • Random inspections • Consumer protection and fair trade • Free of charge of owner • Weights and Measures Act, Gaming Act and Hallmarking Act • Organised in two departments with 40 inspectors located over the country • All activities covered by contracts with government • Main office located in Delft, 58 employees Butgeting NMi

11. Law for Weights and Measures • Weighing instruments • Measuring instruments (length) • Measuring systems for Fluids • Gas meters • Electricity-meters • Weights • Taximeters • Implementation of MID (Approved New Law on Metrology implements MID) Butgeting NMi

12. Supervision in service • Random inspections, unexpected • Instrument conform type approval • Inspections at the user place • Frequency dependent on metrological properties • Independent from type approval and initial verification • Cost effective for owner • Owner/user responsible for instrument Butgeting NMi

13. Supervision • Result of the inspection: • Metrological properties in line with requirements • Sealing are broken/no marks • No initial verification • Maintenance of instrument • Depending on the failure, follow-up action: • Repair under the responsibility of owner • Rejection, re-verification • The inspector comes back after two months Butgeting NMi

14. Co-operation • Inspectors during the supervision take into account the findings of skilful persons or corporations, who in the practice of a profession or business maintain or verify measuring and weighing instruments • Co-operation agreement with manufactures and maintenance companies • Quality system based on ISO 9001:2000 • Analysis of the procedures and working instructions • Technical audit of the personnel • Official agreement • Co-operation mark Butgeting NMi

15. Why co-operation? • Responsibility of measurement instrument partly from government to owner/user. • Co-operation leads to an efficient supervision and where appropriate a cost-saver for the government. • Advantage for the owner or user of the measuring instrument: less stagnation of the production-process. • Co-operation with 68 companies in all the sectors of supervision. Butgeting NMi

16. Summary Supervision • Supervision system differs from country to country • Dependent on the culture in a country • The role of government • Independent from type approval • Dutch system incorporates more responsibility for the owner/user • Co-operation leads to cost reduction for government and has benefits for owner of instrument. Butgeting NMi

17. Introduction (4) • Maintenance is up keeping: • the level of uncertainty of the NMS • the NMS in operation • the QS • the contacts within the metrology infrastructure • Realization is: • improving the uncertainty of the NMS • adjusting NMS to new (international) requirements • introducing QS • substantial extension of NMS • Development • introducing new standards and realization of new methods Butgeting NMi

18. Introduction (5) • Research • Research on new standards and methods • Surveillance • Surveillance on instruments in use in legal area • Preparation of Law and International representation • Law preparation and participation in EU groups • Representation in OIML, WELMEC etc • Separate contracts for Hallmarking and Gaming Butgeting NMi

19. Introduction (6) Butgeting NMi

20. Short Introduction of NMi VSL National measurement standards; The law • Royal Decisions • Units • National Measurement Standards • Appointment National Measurement Standards Institute • NMi VSL for all national measurement standardsShort Introduction of NMi VSL NMi B.V. NMi Van Swinden NMi Certin Verispect Laboratorium Butgeting NMi

21. Responsibilities • The Dutch government signed the Metre Convention in 1929 • Use of SI system is mandatory since 1979 (Directive 80/181/EEG) • Dutch Metrology law determines: • Which units are recognised • That maintenance and development of national standards is described in a separate directive (AMVB) • That one institute will be designated as the national metrology institute • Requirements for the national metrology institute • Metrology Council • Metrology law is just revised (2006) Butgeting NMi

22. Standaardenbesluit 1989 • Pubished on 19 April 1989 • National standards will be maintained for mass, length, temperature, electrical voltage, electrical resistance • Desciption on how standards must be maintained or realised • NMi VSL B.V. was designated as the Dutch NMI on 24 April1989 Butgeting NMi

23. Standaardencontract • Contract agreement between MEA and VSL was signed on 1 May 1989The contract is renewed each year • NMi VSL is obligated by contract to: • Maintain and realise the standards mentioned in the “Standaardenbesluit” • Maintain calibration facilities for these standards • Maintain and realise other standards and their calibration facilities as described in “maintenance agreements” (our annual work plan) • Make the uncertainty level of the national standards comparable to the international level Butgeting NMi

24. Contracts of VSL with MEA • SBO Contract (~ 35 man years) • Maintenance of (national) standards • Development of new standards • Metrology infrastructure • Investments • Key comparisons (~ 3 man years) • Research contract (~ 8 man years) Butgeting NMi

25. Standards Contract 2004 Butgeting NMi

26. Maintenance & realization (1) • Yearly offer to MoEA within the framework of the contract consists of three parts: • Work plan for the realization of the contract • List of activities per NMS and for International participation (Meter convention, Euromet etc), including indication of hours and money • Goals and resources Butgeting NMi

27. Maintenance & realization (2) • Contents of the work plan • Introduction • General • Activities • Within the framework of the contract • Other activities • Turnover calibrations • Offer maintenance 2003 • Financial basis and calculation of costs • Basis • Calculation • Built up of costs • Long term planning 2004, 2005, 2006 Butgeting NMi

28. Maintenance & realization (3) • Offer maintenance & realization 2003 • Costs for man hours • Costs made for financing • Costs for subcontracting part of the contract • Overhead costs • Investments in standards on basis of in time dispersed depreciation • Office refurbishment costs on basis of in time dispersed depreciation Butgeting NMi

29. Maintenance & realization (4) (Continuation former sheet) • Other costs related to: • material use • other personnel costs • other costs of premises • rent for premises • usage of technical capital assets • sale costs • advise and verification • technical support • Continuity surcharge Butgeting NMi

30. Maintenance & realization (5) Explanation ‘other costs’ • Material use; costs depending on production and directly related to turnover • Travel and hotel expenses • contacts maintaining international traceability • international cooperation at construction of NMS • contacts for declarations of conformity • Related office costs, consumable goods and technical resources Butgeting NMi

31. Maintenance & realization (6) • Other personnel costs • house-office traveling • knowledge update • employees council • canteen • passenger car lease, etc • Other costs of premises; related to the buildings but excluding costs for rent • including gas, water, electricity, insurance, safeguarding and house cleaning Butgeting NMi

32. Maintenance & realization (7) • Usage of technical capital assets; related to means of production • costs for office automation, maintenance costs for office apparatus and inventory and lease costs for company cars • Sale costs; related to promotion of metrology • yearly ‘clients-day’, world metrology day, promotion of SI, metrology brochures etc • Advise and verification costs • accountant, accreditation • Technical support • costs related to workshop Butgeting NMi

33. Research & developmentKey-comparisons • R&D projects • project management, also with regard to the calculation of budgets • Hours • Investments • Direct order costs • Key-comparisons • Hours Butgeting NMi

34. Surveillance (1) • Yearly offer to MoEA within the framework of the contract consists of three parts: • Work plan for the realization of the contract • List of activities per focus area taking into account co-operation, including indication of hours and money • Goals and resources Butgeting NMi

35. Surveillance (2) • Contents of the work plan • Introduction • General • Activities • Co-operation • Offer Surveillance 2003 • Financial basis and calculation of costs • Basis • Calculation • Built up of costs • Long term planning 2004, 2005, 2006 Butgeting NMi

36. Surveillance (3) • Offer Surveillance 2003 • Costs for man hours • Costs made for financing • Costs for subcontracting part of the contract • Overhead costs • Investments in equipment on basis of in time dispersed depreciation • Office refurbishment costs on basis of in time dispersed depreciation • Other costs related to: • material use • other personnel costs • other costs of premises • rent for premises • usage of technical capital assets • advise and verification • Continuity surcharge Butgeting NMi

37. Surveillance (4) Explanation ‘other costs’ • Material use; costs depending on production and directly related to turnover • Travel and hotel expenses • Related office costs, consumable goods and technical resources Butgeting NMi

38. Surveillance (5) • Other personnel costs • house-office traveling • knowledge update • employees council • canteen • passenger car lease, etc • Other costs of premises; related to the buildings but excluding costs for rent • including gas, water, electricity, insurance, safeguarding and house cleaning Butgeting NMi

39. Surveillance (6) • Usage of technical capital assets; related to means of production • costs for office automation, maintenance costs for office apparatus and inventory and lease costs for company cars • Information costs; related to promotion of metrology • yearly ‘clients-day’, world metrology day, promotion of SI, metrology brochures etc • Advise and verification costs • accountant, accreditation • Technical support • costs related to workshop Butgeting NMi

40. Preparation Regulation & Representation • Yearly plan for legal support MoEA • Participation in EU groups (now mainly focused on MID) • Participation in WELMEC (Work groups) • Representation and participation in OIML • Costing elements: • Hours • Investments • Direct order costs Butgeting NMi

41. Other legal activities • Contract for Surveillance Hallmarking with MoEA • Contract for Surveillance Gaming with MoJ • Same costing structure as for Metrological Surveillance Butgeting NMi