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REQUIREMENTS FOR A MEMORABLE ROTARY YEAR

REQUIREMENTS FOR A MEMORABLE ROTARY YEAR. PLANNING YOUR SERVICE AVENUE ACTIVITY PLAN RESOURCE PLAN TIME PLAN FUNDS PLAN. HOW TO PLAN YOUR ROTARY YEAR. -PP RTN. SUDHIR KULKARNI. ACTIVITY PLANNING. UNDERSTAND THE OBJECTIVES - ROTARY INTERNATIONAL THRUST AREAS

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REQUIREMENTS FOR A MEMORABLE ROTARY YEAR

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  1. REQUIREMENTS FOR A MEMORABLE ROTARY YEAR • PLANNING YOUR SERVICE AVENUE • ACTIVITY PLAN • RESOURCE PLAN • TIME PLAN • FUNDS PLAN

  2. HOW TOPLAN YOUR ROTARY YEAR -PP RTN. SUDHIR KULKARNI

  3. ACTIVITY PLANNING • UNDERSTAND THE OBJECTIVES • - ROTARY INTERNATIONAL THRUST AREAS • - DISTRICT THRUST AREAS • - CLUB’S GOALS AND THRUST AREAS • INTEGRATE YOUR PLAN WITH ABOVE • BE SELECTIVE IN CHOICE OF ACTIVITIES • CHOOSE ONE MAJOR PROJECT • CHOOSE 3-4 SMALLER PROJECTS • BE FLEXIBLE TO CHANGES REQUIRED

  4. RESOURCE PLANNING • RESOURCES WITHIN THE CLUB • - MEMBERS AND THEIR FAMILIES • - PAST DISTRICT OFFICERS • RESOURCES FROM DISTRICT • - CURRENT DISTRICT OFFICERS • - PAST DISTRICT GOVERNORS & OFFICERS • - MEMBERS FROM OTHER ROTARY CLUBS • RESOURCES OUTSIDE ROTARY • - SERVICE ORGANISATIONS & NGOs • - INDIVIDUALS • - INTERNET SOURCES LIKE ROTI, ROTARY.ORG

  5. TIME PLANNING • STUDY THE ROTARY CALENDER • STUDY THE CLUB’S CALENDER SPACE OUT PROJECTS THROUGHOUT THE YEAR KEEP ATTENDANCE PATTERNS IN MIND TAKE TIME COMMITMENTS FROM PARTICIPANTS ADHERE TO TIME SCHEDULES PLANNED

  6. FUNDS PLANNING • SOURCES OF FUNDS • CLUB FUNDS – HOW MUCH WILL THE • TRUST GIVE? • OUTSIDE FUNDS • PARTICIPATION FEES • DONATIONS FROM INDIVIDUALS • DONATIONS FROM ORGANISATIONS • ROTARY FOUNDATION FUNDS • FUND RAISING BY CLUB

  7. INTEGRATE YOUR AVENUE’S PLAN WITH CLUB’S OVERALL PLAN PLAN YOUR SERVICE ACTIVITIES & SERVE TO YOUR PLAN REMEMBER ! FAILING TO PLAN MEANS PLANNING TO FAIL

  8. EXECUTION EVEN BEST OF THE PLANS FAIL DUE TO POOR EXECUTION GOOD EXECUTION NEEDS: -PERIODIC ACTIVITY REVIEW -CORRECTING DEVIATIONS -DETAILING OF ACTIVITIES -PROPER ALLOCATION OF RESOURCES -WATCH OUT FOR WEAK LINKS -CONTINGENCY PLANS FOR FAILURES -AVOID FUNDS OVERSHOOTING

  9. PROVIDE LEADERSHIP -TAKE ADVANTAGE OF COUNSELLOR’S EXPERIENCE -GUIDE COMMITTEE CHAIRPERSONS & MEMBERS -LEAD BY EXAMPLE -MOTIVATE MEMBERS -GENEROUSY APPRECIATE CONTRIBUTIONS -GIVE IMMEDIATE RECOGNITION -BE SUPPORTIVE NOT INTRUSIVE DON’T FORGET TO: -SHARE SUCCESS WITH TEAM MEMBERS -OWN RESPONSIBILITY FOR SHORTCOMINGS

  10. COMMUNICATE COMMUNICATE REGURLY WITH CHAIRPERSONS AND MEMBERS • FORMAL COMMUNICATIONS • MEETINGS AGENDA TO ALL CONCERNED • MINUTES OF MEETING TO ALL CONCERNED • NEWS FOR CLUB BULLETIN • NEWS FOR ROTARY NEWS, THE ROTARIAN • INFORMAL COMMUNICATIONS • REMINDERS FOR ATTENDING MEETINGS & PROJECTS • WORK TO BE SHARED • APPRECIATION AND THANKS

  11. CONDUCT MEETINGS PROFESSIONALLY -CIRCULATE AGENDA IN ADVANCE TO ALL -GIVE PERSONAL CALLS TOINVITE MEMBERS -STICK TO TIMING – START AND END ON TIME -ALWAYS CARRY NECESSARY FILES AND PAPERS -DO NOT DEVIATE -JOT DOWN MINUTES -PREPARE AND CIRCULATE M.O.M. IMMEDIATELY -DO NOT MIX DRINKS AND BUSINESS -INVITE ACTIVE PARTICIPATION BY MEMBERS -INVITE EXPERIENCED MEMBERS FOR SPECIFIC GUIDANCE AND HELP

  12. REPORTING REMEMBER THE CARTOON SAYING- NO JOB IS COMPLETE UNLESS THE ‘PAPERWORK’ IS DONE! -PREPARE REPORTS/M.O.M. IMMEDIATELY -BE PRECISE -ATTACH PHOTOS, FINANCIAL STATEMENTS (IF ANY) -PROJECT NEWS SHOULD BE GIVEN TO BULLETIN -USE GIVEN REPORT FORMAT FOR STANDARDISATION -GIVE COPIES TO ALL CONCERNED.

  13. SWOT ANALYSIS OF YOUR CLUB STRENGTHS: -MEMBERS -FUNDS -DISTRICT ASSIGNMENTS OPPORTUNITIES: -IDENTIFY COMMUNITY NEEDS -JOINT PROJECTS -CREATE POSITIVE IMANGE IN SOCIETY

  14. SWOT ANALYSIS OF YOUR CLUB WEAKNESSES: LOOK AT CLUB’S PROBLEMS IMPASSOINATELY DO NOT HIDE PROBLEMS DO NOT ‘STAGE MANAGE’ REPORTS

  15. SWOT ANALYSIS OF YOUR CLUB THREATS: -DISENCHANTMENT WITH CLUB/ROTARY -FALL IN MEMBERSHIP -GOOD MEMBERS LEAVING CLUB/ROTARY -STAGNANCY IN CLUB

  16. SUGGESTED TARGETS CLUB SERVICE -QUALITY MEMBERSHIP -BETTER ASSIMILATION & FELLOWSHIP -MEMBERS’ INVOLVEMENT IN WEEKLY PROGRAMMES -80% ATTENDANCE FOR ALL MEETNGS -GOOD ROTARY INFORMATION TO MEMBERS

  17. SUGGESTED TARGETS ROTARY FOUNDATION & INTERNATIONAL SERVICE -MATCHING GRANT/DISTRICT SIMPLIFIED GRANT -GOOD CANDIDATE FOR GSE/PEACE SCHOLARSHIP -RYE PARTICIPATION BY MEMBERS’ WARDS -CONTRIBUTE TO FOUNDATION -GOOD ROTARY FOUNDATION INFORMATION

  18. SUGGESTED TARGETS PROJECTS -DO COMMUNITY NEEDS SURVEY TO DECIDE PROJECTS -BE BOLD TO TREAD NEW PATHS RATHER THAN ROUTINE AND MUNDANE PROJECTS -TAKE FEW LARGE PROJECTS INSTEAD OF TOO MANY SMALL ONES. -CHOOSE PROJECTS WHICH WILL GIVE VISIBILITY

  19. SUGGESTED TARGETS • PUBLICITY • BE INNOVATIVE • INVOLVE PRESS AS PARTNERS • ACHIEVE HIGH VISIBILITY

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